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For Companies At a Glance
- Tasks: Support a dynamic project team with admin tasks and logistics management.
- Company: Join a leading company in the oil and gas sector with a collaborative environment.
- Benefits: Gain valuable experience, develop skills, and work in a supportive team.
- Other info: Opportunity for growth in a fast-paced engineering project environment.
- Why this job: Be a key player in ensuring project success while enhancing your organisational skills.
- Qualifications: Experience in admin roles and proficiency in SharePoint and Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
Location: Leatherhead, UK
Contract Duration: 6 Months
Sector: Oil & Gas / Engineering Project
Start Date: ASAP
Role Overview
Reporting to the project leadership team, the Project Administrator provides comprehensive administrative and coordination support to a multi‑disciplinary project team. The role is office‑based and plays a critical part in ensuring the smooth day‑to‑day operation of the project by managing logistics, documentation, systems access, travel, and facilities support.
This position requires a proactive, highly organised self‑starter who is comfortable engaging with both client stakeholders and internal support functions to ensure all administrative and operational needs are met efficiently.
Role & Requirements
- Provide full administrative support to the project team, ensuring daily operations run effectively
- Organise and manage meeting rooms, seating arrangements, furniture, and office logistics as team members join or leave the project
- Coordinate catering and maintain coffee and food orders for personnel
- Arrange business travel, accommodation, taxis, and visitor logistics
- Support personnel and their families with relocation matters including accommodation, schooling, and transportation where required
- Prepare, number, issue, file, and maintain project correspondence and letters
- Maintain accurate project registers and logs on SharePoint, including vacation, IT equipment, travel, catering, and document registers
- Manage SharePoint access and system permissions for new starters and visitors
- Liaise with IT to resolve conference room issues, ensure photocopiers are operational, and support general IT requirements
- Prepare meeting rooms and TV monitors for daily toolbox talks and distribute toolbox notes
- Support document management activities as required by the project team
- Ensure effective communication and coordination with internal support functions to resolve issues and maintain project continuity
- Carry out additional administrative responsibilities as required to support the project
Requirements
- Previous experience in a Project Administrator, Project Coordinator, or Office Administrator role within an engineering or project environment
- Strong working knowledge of SharePoint, Microsoft Word, Excel, and DocuSign
- Excellent organisational skills with the ability to manage multiple priorities in a fast‑paced environment
- Strong communication and stakeholder engagement skills
- Proven ability to work independently as a self‑starter and proactively resolve issues
- Comfortable working full‑time on site, 5 days per week
- Attention to detail and a structured approach to documentation and record keeping
The next step
We have an established project team in place and are looking to appoint an additional administrator to support ongoing project delivery. We recognise that you may not meet every requirement listed; however, if you believe your skills and experience could add value to this project, we encourage you to contact our recruitment partner Airswift for further discussion.
Locations
Project Administrator in Leatherhead, Surrey employer: Airswift
Contact Detail:
Airswift Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in Leatherhead, Surrey
✨Tip Number 1
Network like a pro! Reach out to your connections in the oil and gas sector, especially those who might know about opportunities at companies like Airswift. A friendly chat can sometimes lead to job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and the project team. Understand their recent projects and challenges. This will help you tailor your responses and show that you're genuinely interested in contributing to their success.
✨Tip Number 3
Practice your organisational skills! Since the Project Administrator role is all about keeping things running smoothly, consider setting up mock scenarios where you manage logistics or coordinate meetings. This will boost your confidence and showcase your abilities.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the team and ready to dive into the project environment.
We think you need these skills to ace Project Administrator in Leatherhead, Surrey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous roles as a Project Administrator or similar, and don’t forget to showcase your organisational skills and familiarity with SharePoint!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention specific experiences that demonstrate your ability to manage logistics and support project teams effectively.
Show Off Your Communication Skills: Since this role involves liaising with various stakeholders, make sure to highlight your strong communication skills in your application. Give examples of how you've successfully engaged with clients or team members in the past.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive – just what we’re looking for!
How to prepare for a job interview at Airswift
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the key responsibilities like managing logistics and documentation. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple priorities. Be ready to discuss how you keep things running smoothly, especially in a fast-paced environment.
✨Brush Up on SharePoint and Microsoft Tools
Given the emphasis on SharePoint and Microsoft Office tools, make sure you're comfortable discussing your experience with these platforms. If you have specific examples of how you've used them to improve project efficiency, share those during the interview.
✨Engage with Stakeholders
The role involves liaising with various stakeholders, so be prepared to talk about your communication skills. Think of instances where you've effectively engaged with clients or team members to resolve issues or coordinate efforts. This will highlight your ability to work collaboratively.