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- Tasks: Support a dynamic project team with admin tasks and logistics management.
- Company: Join a leading company in the oil and gas sector, based in Leatherhead.
- Benefits: Gain valuable experience in a fast-paced environment with potential for growth.
- Other info: Full-time office role with a supportive team atmosphere.
- Why this job: Be a key player in ensuring project success while developing your skills.
- Qualifications: Experience in administration and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
Location: Leatherhead, UK
Contract Duration: 6 Months
Sector: Oil & Gas / Engineering
Project Start Date: ASAP
Role Overview
Reporting to the project leadership team, the Project Administrator provides comprehensive administrative and coordination support to a multi‑disciplinary project team. The role is office‑based and plays a critical part in ensuring the smooth day‑to‑day operation of the project by managing logistics, documentation, systems access, travel, and facilities support.
This position requires a proactive, highly organised self‑starter who is comfortable engaging with both client stakeholders and internal support functions to ensure all administrative and operational needs are met efficiently.
Role & Requirements
- Provide full administrative support to the project team, ensuring daily operations run effectively
- Organise and manage meeting rooms, seating arrangements, furniture, and office logistics as team members join or leave the project
- Coordinate catering and maintain coffee and food orders for personnel
- Arrange business travel, accommodation, taxis, and visitor logistics
- Support personnel and their families with relocation matters including accommodation, schooling, and transportation where required
- Prepare, number, issue, file, and maintain project correspondence and letters
- Maintain accurate project registers and logs on SharePoint, including vacation, IT equipment, travel, catering, and document registers
- Manage SharePoint access and system permissions for new starters and visitors
- Liaise with IT to resolve conference room issues, ensure photocopiers are operational, and support general IT requirements
- Prepare meeting rooms and TV monitors for daily toolbox talks and distribute toolbox notes
- Support document management activities as required by the project team
- Ensure effective communication and coordination with internal support functions to resolve issues and maintain project continuity
- Carry out additional administrative responsibilities as required to support the project
Requirements
- Previous experience in a Project Administrator, Project Coordinator, or Office Administrator role within an engineering or project environment
- Strong working knowledge of SharePoint, Microsoft Word, Excel, and DocuSign
- Excellent organisational skills with the ability to manage multiple priorities in a fast‑paced environment
- Strong communication and stakeholder engagement skills
- Proven ability to work independently as a self‑starter and proactively resolve issues
- Comfortable working full‑time on site, 5 days per week
- Attention to detail and a structured approach to documentation and record keeping
The next step
We have an established project team in place and are looking to appoint an additional administrator to support ongoing project delivery. We recognise that you may not meet every requirement listed; however, if you believe your skills and experience could add value to this project, we encourage you to contact our recruitment partner Airswift for further discussion.
Project Administrator in Guildford employer: Airswift
Contact Detail:
Airswift Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in Guildford
✨Tip Number 1
Network like a pro! Reach out to your connections in the oil and gas sector, especially those who might know about opportunities at companies like ours. A friendly chat can sometimes lead to a foot in the door.
✨Tip Number 2
Prepare for interviews by researching the company and the specific project you'll be working on. Knowing the ins and outs of the role will help you stand out and show that you're genuinely interested in being part of the team.
✨Tip Number 3
Practice your communication skills! As a Project Administrator, you'll need to engage with various stakeholders. Mock interviews with friends or family can help you articulate your thoughts clearly and confidently.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're keen on joining our team directly.
We think you need these skills to ace Project Administrator in Guildford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Administrator role. Highlight your experience in administrative support, especially in project environments, and showcase your skills with SharePoint and Microsoft Office.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific experiences that relate to the job description and show us your enthusiasm for joining our team.
Show Off Your Organisational Skills: Since this role requires excellent organisational skills, give examples in your application of how you've successfully managed multiple priorities in a fast-paced environment. We want to see how you keep things running smoothly!
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Airswift
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the key responsibilities like managing logistics and documentation. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple priorities. Be ready to discuss how you keep things running smoothly, especially in a fast-paced environment.
✨Brush Up on SharePoint and Microsoft Tools
Given the emphasis on SharePoint and Microsoft Office tools in the job description, make sure you're comfortable discussing your experience with these platforms. If you have any specific projects where you used them effectively, be sure to mention those!
✨Engage with Stakeholders
The role involves liaising with both internal teams and external stakeholders. Prepare to talk about how you've successfully communicated and coordinated with different parties in previous roles. Highlight your ability to build relationships and resolve issues proactively.