At a Glance
- Tasks: Produce and manage invoices while collaborating with clients and vendors across EMEA.
- Company: Join a dynamic team focused on efficient billing processes.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Fast-paced environment with opportunities to build valuable relationships.
- Why this job: Be part of a crucial role that ensures smooth financial operations.
- Qualifications: Detail-oriented, self-motivated, and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
The Billing Coordinator will report to the Billing Supervisor, working with the Employer of Record (EOR) and EMEA Billing teams. The main responsibilities are producing invoices for monthly and rechargeable costs, as well as processing vendor payroll invoices.
Principal Accountabilities:
- Managing multiple clients across the EMEA region.
- Collaboration with multiple vendors to ensure all payrolls are captured.
- Ensure accurate and timely billing.
- Adhering to strict client invoicing requirements.
- Processing of recharge invoices whilst working closely with the Service department.
- Following up with clients to confirm invoice receipt.
- Actively chasing invoice pre‑approvals and SES.
- Ensure current banking details are stated on invoices, as per region, currency and funding.
- Ensure all invoices and backup are filed in shared drive and maintained for auditing purposes.
- Purchase order tracking and analysis.
- Resolving internal and external queries within a timely manner.
- Completing submittal logs in timely fashion and attending weekly submittal meetings with Billing Manager.
- Review new client contracts with the Billing Manager to ensure all requirements are captured.
- Building relationships internally and externally to ensure a smooth billing process.
- Work closely with both the Payroll and Credit Control departments in order to reduce DSO figures.
- Work to month‑end deadlines.
- Monthly Sales Ledger Closures.
- Produce and reconcile month‑end reports.
- Meet accuracy targets in line with KPIs.
- Joining onboarding calls and reviewing invoicing requirements.
- Ad hoc duties as and when required.
Skills, Knowledge, and Experience:
The individual must be self‑motivated and comfortable working in an environment where deadlines are frequent. The person must be able to bill accurately, with a keen eye for detail and be able to prioritise workload, having great communication skills. This individual is likely to be well organised.
Billing Coordinator employer: Airswift
As a Billing Coordinator at our company, you will thrive in a dynamic and supportive work environment that values accuracy and collaboration. We offer competitive benefits, opportunities for professional growth, and a culture that encourages teamwork across the EMEA region, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Billing Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the billing and finance sectors on LinkedIn or at industry events. Building relationships can lead to job opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by practising common billing scenarios. Think about how you’d handle multiple clients and tight deadlines. We want you to show off your skills and confidence!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can keep you fresh in the interviewer’s mind. Plus, it shows you’re genuinely interested in the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive!
We think you need these skills to ace Billing Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Billing Coordinator role. Highlight your experience with invoicing, payroll processing, and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific experiences that relate to managing multiple clients and collaborating with vendors, as these are key aspects of the job.
Show Off Your Attention to Detail:Since accuracy is crucial in billing, make sure to showcase your attention to detail in your application. Whether it's through examples of past work or simply ensuring your application is error-free, we want to see that you take pride in your work!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining the StudySmarter family!
How to prepare for a job interview at Airswift
✨Know Your Numbers
As a Billing Coordinator, you'll be dealing with invoices and financial data. Brush up on your numerical skills and be ready to discuss how you ensure accuracy in billing. Prepare examples of how you've managed multiple clients or handled complex invoicing situations.
✨Showcase Your Organisation Skills
This role requires great organisation, so come prepared to talk about your methods for keeping track of invoices and deadlines. Share specific tools or systems you’ve used to manage your workload effectively, especially when juggling multiple clients across different regions.
✨Communication is Key
You'll need to build relationships with vendors and clients, so highlight your communication skills. Think of instances where you resolved queries or followed up on invoices. Be ready to demonstrate how you maintain clear and professional communication, even under pressure.
✨Be Ready for Scenario Questions
Expect questions that put you in real-life billing scenarios. Prepare to discuss how you would handle late payments or discrepancies in invoices. Practising these scenarios can help you articulate your thought process and problem-solving skills during the interview.
