Facilities Co-ordinator

Facilities Co-ordinator

Location: RAF Brize Norton

Contract: 12 months

Hours: 35 hours per week over 4.5 days

Working pattern: Hours worked between 7:00am and 7:00pm, agreed at the business's discretion

PAYE rate: £19.23 per hour

Umbrella rate: £25.73 per hour

IR35 status: Inside

Interview process: Virtual

Help create a safe, effective and well-maintained environment that supports a critical UK military aviation programme.

Guidant Global is working in partnership with Airbus to recruit an organised and proactive Facilities Co-ordinator for the A400M Support Centre at RAF Brize Norton.

You will support the Facilities Manager across hard and soft facilities services, helping to maintain an efficient workplace while coordinating administrative, procurement and supplier activities. This varied position offers the opportunity to work with colleagues, contractors and service providers within a highly regulated aviation and defence environment. A key part of the role will involve raising and tracking purchase requisitions using SAP S/4HANA, maintaining accurate records and ensuring facilities requirements progress through the appropriate procurement and approval processes.

What You'll Be Doing

• Supporting the coordination of hard facilities services, including building repairs, planned maintenance and servicing of building systems and equipment
• Helping to deliver soft facilities services, including cleaning, waste management and other workplace services
• Receiving and recording facilities requests, tracking progress and keeping colleagues informed
• Liaising with contractors and service providers to arrange visits, access and work schedules with the appropriate site authorities
• Supporting office moves, workplace improvements and minor refurbishment projects
• Escalating urgent defects, service failures and overdue actions to Facilities Management
• Raising and tracking purchase requisitions in SAP S/4HANA in line with Airbus procedures
• Obtaining quotations and supporting information in collaboration with Facilities Management and Procurement
• Monitoring purchase-order progress, deliveries and outstanding requirements
• Recording the receipt of goods and confirming completed services within delegated authority
• Supporting the resolution of invoice queries and discrepancies with suppliers, Procurement and Finance
• Maintaining expenditure trackers and providing information to support budget monitoring
• Keeping facilities records, contractor documentation, service reports and maintenance schedules accurate and up to date
• Tracking inspection dates, servicing requirements and associated actions
• Supporting facilities performance reporting, audits and reviews
• Handling information in accordance with Airbus and site security requirements
• Identifying opportunities to improve administrative processes and service delivery

What We're Looking For

Essential

• Experience in an administrative, coordination or business-support role
• Strong organisational skills, with the ability to manage competing priorities and follow actions through to completion
• Experience processing purchase requisitions, purchase orders or similar financial administration
• Good IT skills
• Accurate record-keeping skills and strong attention to detail
• Clear communication skills and confidence working with colleagues, suppliers and contractors
• A practical, service-focused approach
• The ability to work independently and collaboratively as part of a team
• A willingness to learn facilities processes and follow established procurement, safety and security procedures
• The ability to obtain and maintain UK Security Check clearance and meet RAF Brize Norton access requirements

Desirable

• Experience using SAP S/4HANA or another SAP procurement system
• Experience supporting hard and soft facilities services
• Previous experience within aerospace, engineering, aviation, defence or another controlled site environment
• Familiarity with contractor coordination, planned maintenance records or facilities helpdesk systems

Why Join?

This is an excellent opportunity to contribute to the Airbus A400M programme and support an operational environment that plays an important role in UK military aviation.

The position offers:

• A varied facilities and business-support role with responsibility and visibility
• Exposure to Airbus facilities, procurement and financial processes
• The opportunity to develop experience using SAP S/4HANA
• Experience within a regulated aerospace and defence environment
• Collaboration with Facilities Management, Procurement, Finance, suppliers and contractors
• A 35-hour working week over 4.5 days
• An initial 12-month contract

Inclusive Recruitment

Guidant Global is committed to creating diverse and inclusive workplaces. We welcome applications from people of all backgrounds and will consider reasonable adjustments throughout the recruitment process.