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- Tasks: Support HR operations and manage a fleet of 40+ vans with daily administrative tasks.
- Company: Join AEC, a leading compliance consultancy focused on safety in the built environment since 1997.
- Benefits: Enjoy 23 days leave, private healthcare, pension scheme, and opportunities for professional growth.
- Why this job: Be part of a people-first culture that values integrity and offers career development.
- Qualifications: 3 years of admin experience, strong IT skills, attention to detail, and exceptional communication.
- Other info: Join an inclusive workplace committed to diversity and employee ownership.
The predicted salary is between 28800 - 43200 £ per year.
We are seeking a highly organised and detail-oriented administrator to provide top-notch service to staff of all levels within our high-performing team. In this varied role, you’ll be the right-hand person to the Senior HR Manager, responsible for an array of day-to-day HR administration tasks and the champion of our van fleet, ensuring the smooth operation of 40+ vans.
Your Daily Adventures:
- Van Fleet
- Coordinating timely vehicle maintenance and repairs
- Dealing with urgent vehicle issues when they arise
- Regular auditing, ensuring vehicles are safe and roadworthy
- Maintaining accurate records, providing reports
- Liaising with drivers and service providers
- Coordinating weekly driver checks, acting upon information received
- Dealing efficiently with any penalties received
- New Starters – Completion of induction documentation, ensuring accurate electronic records are maintained
- Leavers – Sensitive handling of staff resignations and their onward journey
- Staff changes – Confidentially dealing with all individual staff changes, including healthcare membership, staff skills and training, salary increases, contractual changes, probations etc.
- Security vetting – Process security clearance applications, DBS checks etc.
- Holidays and sickness reporting – Processing holidays, actioning queries, recording and dealing with staff absence
- Appraisals – facilitating and reporting on yearly staff appraisals
- Maternity / Paternity – accurate coordination from notification to return from leave
- ISO – ensuring document compliance with ISO standards
- Dealing with day-to-day queries.
What We’re Looking For:
- Experienced – Minimum of 3 years’ experience in administration within a fast-paced environment.
- Professionalism – Professional demeanour, confidence, and a strong focus on customer service.
- Strong IT Skills – System oriented.
- High Attention To Detail – Showcasing precision and a high level of attention to detail, with great written English skills.
- Great Multitasker – Adaptable and adept at managing multiple tasks in a high-volume setting.
- High Level Of Confidentiality – Maintains strict confidentiality in all HR matters.
- Trustworthy – Reliably trustworthy and dedicated to delivering top-tier HR support.
- Exceptional Communication Skills – Ability to negotiate, show empathy, and be resilient.
- Vehicle Knowledge – Knowledge and understanding of vehicles / maintenance.
- Solution oriented – Adept at thinking on your feet, cool under pressure.
Why You’ll Love Working With Us:
- AEC is a leading compliance consultancy and training organisation for the safe management of asbestos, water, fire and occupational hygiene in the built environment.
- Established in 1997, we have evolved in size and services offered and now have 2 main offices, in Manchester and Essex that serve clients both in the UK and overseas.
- AEC is UKAS accredited for air testing and bulk analysis and is one of the largest providers of training in our industry.
- In 2024, we transitioned to an Employee Ownership Trust, giving our team a stake in the company’s success.
- Our values of honesty, integrity, independence, and people-first are at the heart of everything we do.
What else?
- Career Development: Ample opportunities for growth, including the chance to pursue professional qualifications.
- Fantastic Benefits: 23 days leave (plus bank holidays), private healthcare, pension scheme, holiday buy-back, sick pay, loyalty bonus, and more!
- Supportive Culture: A safety-first, collaborative work environment where quality and care are at the heart of everything we do.
- Inclusive Workplace: We are committed to recruiting from all walks of life to create a more sustainable, diverse, and forward-thinking future.
Ready to take the next step in your career? Apply today to join a company where your hard work is valued, and your professional growth is a priority.
HR & Fleet Administrator employer: Airborne Environmental Consultants Ltd
Contact Detail:
Airborne Environmental Consultants Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR & Fleet Administrator
✨Tip Number 1
Familiarise yourself with the specific HR software and systems commonly used in the industry. Being well-versed in these tools can give you a significant edge during interviews, as it shows your readiness to hit the ground running.
✨Tip Number 2
Network with current or former employees of AEC or similar organisations. Engaging in conversations about their experiences can provide valuable insights into the company culture and expectations, which you can leverage during your application process.
✨Tip Number 3
Prepare to discuss your experience with vehicle maintenance and fleet management. Highlight any relevant examples where you've successfully coordinated logistics or resolved urgent issues, as this will demonstrate your capability in managing the van fleet effectively.
✨Tip Number 4
Showcase your attention to detail by preparing questions that reflect your understanding of the role's responsibilities. This not only demonstrates your interest but also your ability to think critically about the position and its challenges.
We think you need these skills to ace HR & Fleet Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, particularly in HR and fleet management. Use specific examples that demonstrate your attention to detail and ability to multitask.
Craft a Compelling Cover Letter: Write a cover letter that showcases your professionalism and customer service focus. Mention your experience with vehicle maintenance and HR processes, and explain why you are a great fit for the role.
Highlight Key Skills: In your application, emphasise your strong IT skills, exceptional communication abilities, and your capacity to handle confidential information. These are crucial for the HR & Fleet Administrator position.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A high level of written English is essential for this role, so ensure your application reflects that.
How to prepare for a job interview at Airborne Environmental Consultants Ltd
✨Showcase Your Organisational Skills
As an HR & Fleet Administrator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past, especially in a fast-paced environment. This will demonstrate your ability to handle the varied responsibilities of the role.
✨Demonstrate Attention to Detail
Highlight your attention to detail by discussing specific instances where your precision made a difference. Whether it was maintaining accurate records or ensuring compliance with ISO standards, showing that you can spot errors and maintain high standards will impress the interviewers.
✨Communicate Effectively
Exceptional communication skills are crucial for this role. Practice articulating your thoughts clearly and confidently. Be prepared to discuss how you've handled sensitive situations or resolved conflicts in the workplace, showcasing your empathy and negotiation skills.
✨Familiarise Yourself with Vehicle Knowledge
Since the role involves managing a fleet of vans, having a basic understanding of vehicle maintenance and operations will be beneficial. Brush up on common vehicle issues and maintenance practices so you can speak knowledgeably about them during the interview.
