Bid & Fleet Administrator

Are you a master multitasker with an eye for detail and a drive for organisation? Do you thrive in a role where no two days are the same?

At AEC, we’re looking for an enthusiastic and highly organised Administrator to join our dynamic team. This is a hybrid role combining the strategic coordination of high-value contract bids with the operational oversight of a vital company fleet. If you love juggling priorities, working across departments, and seeing the direct impact of your work — this is the job for you.

What You’ll Be Doing

Bid Coordination:

• Be the engine behind our bidding process — tracking, reviewing, and submitting tenders that help grow our business.
• Use AI tools to filter opportunities and drive efficiencies.
• Manage portals, upload documents, chase stakeholders, and ensure every submission is professional, compliant, and on time.
• Keep tabs on industry trends and build powerful pipeline reports for our sales team.
• Work side-by-side with our Bid Writer to proof, polish, and upload winning proposals.

Fleet Operations:

• Take charge of the full vehicle lifecycle — from onboarding new drivers to scheduling services and saying goodbye to retiring vans.
• Liaise with garages and vendors to secure the best deals and quickest turnarounds.
• Keep our fleet safe, compliant, road-ready, and cost-efficient.
• Deliver weekly performance reports to the Finance Director and spot areas for improvement.

Why You’ll Love It Here

• Massive variety – One day you’re coordinating a six-figure bid, the next you’re arranging a windscreen replacement or onboarding a new driver.
• Big impact – You’ll be directly supporting our growth and ensuring our fleet of vans keeps the business moving.
• Modern tools – We use tech (including AI!) to make things smarter and smoother.
• Supportive culture – A full induction, mentoring, and ongoing training await you.
• Progression – Career development is something we take seriously.
• Is hyper-organised with a keen eye for detail
• Has strong written and verbal communication skills
• Can handle multiple deadlines and tasks at once
• Enjoys a challenge and solves problems proactively
• Loves spreadsheets and isn’t afraid of tech tools
• Thrives in a fast-paced office environment
• Fleet or bid experience is helpful — but we care more about your attitude, initiative, and drive to learn.

Why You’ll Love Working With Us:

From day one, you’ll have a tailored training plan designed to give you a deep understanding of how our business works and how to thrive in your role. You’ll learn hands-on from experienced planners in the office, spend time out on site to see projects in action, and collaborate with teams across the business. We believe in giving you the full picture, so you’re equipped with the knowledge, confidence, and tools to make a real impact. This is a role where you’ll grow fast, build strong internal relationships, and gain valuable experience across all areas of operations — with plenty of support every step of the way.

AEC is an employee-owned compliance consultancy and training organisation specialising in the safe management of asbestos, water, fire, and occupational hygiene in the built environment. Established in 1997, we’ve grown from a small asbestos surveying consultancy to one of the UK’s leading providers of vocational training services. With offices in Manchester and Essex, we serve clients both nationally and internationally. In 2024, we transitioned to an Employee Ownership Trust, giving our team a stake in the company’s success. Our values of honesty, integrity, independence, and people-first are at the heart of everything we do.

Employee Owned: We put our people first—giving you a real stake in our success, a voice in the business, and the opportunity to share in the rewards of our growth.
Career Development: Ample opportunities for growth, including the chance to earn further professional qualifications.
Fantastic Benefits: 23 days leave (plus bank holidays), private healthcare, pension scheme, holiday buy-back, sick pay, loyalty bonus’ and more!
Supportive Culture: A safety-first, collaborative work environment where quality and care are at the heart of everything we do.

Inclusive Workplace: We are committed to recruiting from all walks of life to create a more sustainable, diverse, and forward-thinking future.

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