At a Glance
- Tasks: Coordinate daily operations and support project execution with precision using Jira.
- Company: Join a fast-growing tech company on a mission to revolutionise resource management.
- Benefits: Enjoy top-tier health insurance, free meals, and an Apple hardware ecosystem for work.
- Other info: Relocation support available; we celebrate diversity and inclusivity.
- Why this job: Be a creative force in a dynamic environment that empowers people globally.
- Qualifications: 2-4 years in operations with expert-level Jira skills and strong communication.
The predicted salary is between 30000 - 40000 £ per year.
About Air Apps
At Air Apps, we believe in thinking bigger—and moving faster. We’re a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP), and we need your passion and ambition to help us change how people plan, work, and live. Born in Lisbon, Portugal in 2018—and now with offices in both Lisbon and San Francisco—we’ve remained self-funded while reaching over 100 million downloads worldwide. Our long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions that truly make a difference. Here, you’ll be a creative force, shaping products that empower people across the globe. Join us on this journey to redefine resource management—and change lives along the way.
The Role
As an Operations Coordinator, you will be instrumental in ensuring the seamless execution of day-to-day operations across teams. You will coordinate tasks, track initiatives, and help maintain momentum on multiple workstreams. This role requires exceptional Jira skills, keen attention to detail, and strong communication abilities. You will report directly to the CEO. This is a fully onsite position, based at our office in Lisbon, where you will collaborate closely with cross-functional teams in person and contribute to a dynamic and fast-paced environment. We are open to support with relocation efforts.
Responsibilities
- Coordinate and monitor daily operational tasks.
- Support project execution by updating and managing task tracking systems - particularly Jira - with a high level of precision.
- Ensure timely follow-ups, task closures, and status updates.
- Organize and maintain documentation, dashboards, and workflows.
- Assist in preparing reports, dashboards, and presentations for internal stakeholders.
- Flag potential blockers or delays and communicate proactively to resolve issues.
- Identify opportunities to streamline operations or improve coordination processes.
Requirements
- Around 2–4 years of experience in an operations, coordination, or administrative support role.
- Expert‑level proficiency in Jira - including creating dashboards, automations, custom fields, filters, and reporting tools.
- Strong organizational skills with the ability to manage multiple moving parts across different teams.
- Excellent verbal and written communication skills.
- Proactive, resourceful, and detail‑oriented mindset with a team‑first attitude.
What benefits are we offering?
- Apple hardware ecosystem for work.
- Annual Bonus.
- Top-tier Health and Life Insurance for peace of mind.
- Transportation Budget to support your commute needs.
- Coverflex benefits package for meal allowances, well‑being, and more.
- Childcare support.
- Air Conference - an opportunity to meet the team, collaborate, and grow together.
- Pension Fund to support your long‑term financial planning.
- Urban Sports Club membership to keep you active.
- Meals 100% free at the hub.
Diversity & Inclusion
At Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace. We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives. We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger.
Technical Operations Coordinator employer: airapps
At Air Apps, we pride ourselves on being an innovative and inclusive employer, dedicated to empowering our team members in a vibrant and collaborative environment. Located in the heart of Lisbon, our office offers a dynamic workspace where creativity thrives, complemented by exceptional benefits such as top-tier health insurance, a supportive relocation package, and opportunities for personal and professional growth. Join us to be part of a mission-driven company that values your contributions and fosters a culture of diversity and teamwork.
StudySmarter Expert Advice🤫
We think this is how you could land Technical Operations Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely excited about what they do!
✨Tip Number 3
Practice your answers to common interview questions, but keep it natural. We want you to sound confident, not rehearsed. Be yourself!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role.
We think you need these skills to ace Technical Operations Coordinator
Some tips for your application 🫡
Show Your Passion:When writing your application, let your enthusiasm for the role and our mission shine through. We want to see how your passion aligns with our goal of redefining resource management.
Tailor Your CV:Make sure to customise your CV to highlight relevant experience, especially in operations and Jira. We love seeing how your skills can directly contribute to our dynamic environment.
Be Clear and Concise:Keep your application straightforward and to the point. We appreciate clarity, so make sure your communication is sharp and easy to follow—just like the way we operate!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity.
How to prepare for a job interview at airapps
✨Master Jira Like a Pro
Since this role requires expert-level proficiency in Jira, make sure you brush up on your skills before the interview. Familiarise yourself with creating dashboards, automations, and custom fields. Being able to discuss specific examples of how you've used these features in past roles will show your expertise and readiness for the job.
✨Show Off Your Organisational Skills
As an Operations Coordinator, you'll need to juggle multiple tasks. Prepare to share examples of how you've successfully managed various projects or initiatives in the past. Highlight your attention to detail and how you keep everything organised, whether it's through documentation, dashboards, or workflows.
✨Communicate Clearly and Confidently
Strong communication skills are a must for this position. Practice articulating your thoughts clearly and concisely. Be ready to discuss how you've effectively communicated with cross-functional teams in previous roles, and don’t shy away from sharing any challenges you faced and how you overcame them.
✨Be Proactive and Resourceful
The company values a proactive mindset, so come prepared with examples of how you've identified opportunities to streamline operations or improve processes in your previous roles. Show that you're not just a task manager but someone who actively seeks solutions and drives improvements.
