At a Glance
- Tasks: Coordinate daily operations and ensure smooth project execution across teams.
- Company: Join Air Apps, a pioneering tech company on a mission to revolutionise resource planning.
- Benefits: Enjoy top-tier health insurance, free meals, and an Apple hardware ecosystem for work.
- Other info: Dynamic, inclusive environment with relocation support and excellent career growth opportunities.
- Why this job: Be a creative force in shaping AI-driven solutions that empower people globally.
- Qualifications: 2-4 years in operations with expert-level Jira skills and strong communication abilities.
The predicted salary is between 30000 - 40000 £ per year.
At Air Apps, we believe in thinking bigger and moving faster. We’re a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP), and we need your passion and ambition to help us change how people plan, work, and live. Born in Lisbon, Portugal in 2018 and now with offices in both Lisbon and San Francisco we’ve remained self-funded while reaching over 100 million downloads worldwide. Our long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions that truly make a difference. Here, you’ll be a creative force, shaping products that empower people across the globe. Join us on this journey to redefine resource management and change lives along the way.
This is a fully onsite position, based at our office in Lisbon, where you will collaborate closely with cross-functional teams in person and contribute to a dynamic and fast-paced environment. We are open to support with relocation efforts.
The Role
As a Project Coordinator, you will be instrumental in ensuring the seamless execution of day-to-day operations across teams. You will coordinate tasks, track initiatives, and help maintain momentum on multiple workstreams. This role requires exceptional Jira skills, keen attention to detail, and strong communication abilities. You will report directly to the CEO.
Responsibilities
- Coordinate and monitor daily operational tasks.
- Support project execution by updating and managing task tracking systems - particularly Jira - with a high level of precision.
- Ensure timely follow-ups, task closures, and status updates.
- Organize and maintain documentation, dashboards, and workflows.
- Assist in preparing reports, dashboards, and presentations for internal stakeholders.
- Flag potential blockers or delays and communicate proactively to resolve issues.
- Identify opportunities to streamline operations or improve coordination processes.
Requirements
- Around 2–4 years of experience in an operations, coordination, or administrative support role.
- Expert-level proficiency in Jira - including creating dashboards, automations, custom fields, filters, and reporting tools.
- Strong organizational skills with the ability to manage multiple moving parts across different teams.
- Excellent verbal and written communication skills.
- Proactive, resourceful, and detail-oriented mindset with a team-first attitude.
What benefits do we offer?
- Apple hardware ecosystem for work.
- Annual Bonus.
- Top-tier Health and Life Insurance for peace of mind.
- Transportation Budget to support your commute needs.
- Coverflex benefits package for meal allowances, well-being, and more.
- Childcare support.
- Air Conference - an opportunity to meet the team, collaborate, and grow together.
- Pension Fund to support your long-term financial planning.
- Urban Sports Club membership to keep you active.
- Meals 100% free at the hub.
Diversity & Inclusion
At Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace. We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives. We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger.
Application Disclaimer
At Air Apps, we value transparency and integrity in our hiring process. Applicants must submit their own work without any AI-generated assistance.
Project Coordinator employer: airapps
At Air Apps, we pride ourselves on being an innovative and dynamic employer that values creativity and collaboration. Located in the vibrant city of Lisbon, our fully onsite role as a Project Coordinator offers a unique opportunity to work closely with cross-functional teams in a fast-paced environment, while enjoying a comprehensive benefits package that includes top-tier health insurance, childcare support, and free meals at the hub. We are committed to fostering a diverse and inclusive workplace, providing ample opportunities for personal and professional growth as we redefine resource management together.
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those at Air Apps. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by researching Air Apps and their mission. Show us how your skills as a Project Coordinator can help push the boundaries of AI-driven solutions.
✨Tip Number 3
Practice your communication skills! As a Project Coordinator, you'll need to convey ideas clearly. Try mock interviews with friends or use online platforms to get feedback.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people at Air Apps. Plus, it shows you're serious about joining our team.
We think you need these skills to ace Project Coordinator
Some tips for your application 🫡
Show Your Passion:When you're writing your application, let your enthusiasm for the role shine through! We want to see how your passion aligns with our mission to change how people plan and work. A little excitement goes a long way!
Tailor Your Experience:Make sure to highlight your relevant experience in operations or coordination. We’re looking for someone who can manage multiple tasks with precision, so share specific examples of how you've done this in the past.
Jira is Key:Since expert-level proficiency in Jira is a must-have for this role, don’t forget to mention your skills and any cool projects you’ve managed using it. Show us you know your way around dashboards and task tracking!
Be Yourself:We value authenticity, so don’t be afraid to let your personality come through in your writing. We’re a family-founded company that thrives on diverse perspectives, so show us what makes you unique!
How to prepare for a job interview at airapps
✨Know Your Jira Inside Out
Since this role requires expert-level proficiency in Jira, make sure you brush up on your skills. Familiarise yourself with creating dashboards, automations, and custom fields. Be ready to discuss how you've used these features in past roles to streamline operations.
✨Showcase Your Organisational Skills
As a Project Coordinator, you'll need to juggle multiple tasks. Prepare examples of how you've successfully managed various projects or initiatives simultaneously. Highlight your attention to detail and how it has helped you keep everything on track.
✨Communicate Like a Pro
Strong communication is key for this position. Practice articulating your thoughts clearly and concisely. Think of scenarios where you've had to communicate complex information to different stakeholders and be ready to share those experiences.
✨Embrace the Company Culture
Air Apps values creativity and a proactive mindset. Research their mission and values, and think about how your personal goals align with theirs. During the interview, express your enthusiasm for being part of a team that challenges the status quo and drives innovation.
