At a Glance
- Tasks: Coordinate daily operations and support project execution with precision using Jira.
- Company: Join Air Apps, a fast-growing tech company redefining resource management.
- Benefits: Enjoy Apple hardware, top-tier health insurance, free meals, and more!
- Other info: Diverse and inclusive workplace with excellent career growth opportunities.
- Why this job: Be a creative force in a dynamic environment that empowers people globally.
- Qualifications: 2-4 years in operations, expert in Jira, and strong communication skills.
The predicted salary is between 30000 - 40000 £ per year.
About Air Apps
At Air Apps, we believe in thinking bigger—and moving faster. We’re a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP), and we need your passion and ambition to help us change how people plan, work, and live. Born in Lisbon, Portugal in 2018—and now with offices in both Lisbon and San Francisco—we’ve remained self-funded while reaching over 100 million downloads worldwide. Our long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions that truly make a difference. Here, you’ll be a creative force, shaping products that empower people across the globe. Join us on this journey to redefine resource management—and change lives along the way.
The Role
As an Operations Coordinator, you will be instrumental in ensuring the seamless execution of day-to-day operations across teams. You will coordinate tasks, track initiatives, and help maintain momentum on multiple workstreams. This role requires exceptional Jira skills, keen attention to detail, and strong communication abilities. You will report directly to the CEO. This is a fully onsite position, based at our office in Lisbon, where you will collaborate closely with cross-functional teams in person and contribute to a dynamic and fast-paced environment. We are open to support with relocation efforts.
Responsibilities
- Coordinate and monitor daily operational tasks.
- Support project execution by updating and managing task tracking systems - particularly Jira - with a high level of precision.
- Ensure timely follow-ups, task closures, and status updates.
- Organize and maintain documentation, dashboards, and workflows.
- Assist in preparing reports, dashboards, and presentations for internal stakeholders.
- Flag potential blockers or delays and communicate proactively to resolve issues.
- Identify opportunities to streamline operations or improve coordination processes.
Requirements
- Around 2–4 years of experience in an operations, coordination, or administrative support role.
- Expert‑level proficiency in Jira - including creating dashboards, automations, custom fields, filters, and reporting tools.
- Strong organizational skills with the ability to manage multiple moving parts across different teams.
- Excellent verbal and written communication skills.
- Proactive, resourceful, and detail‑oriented mindset with a team‑first attitude.
What benefits are we offering?
- Apple hardware ecosystem for work.
- Annual Bonus
- Top-tier Health and Life Insurance for peace of mind.
- Transportation Budget to support your commute needs.
- Coverflex benefits package for meal allowances, well‑being, and more.
- Childcare support.
- Air Conference - an opportunity to meet the team, collaborate, and grow together.
- Pension Fund to support your long‑term financial planning.
- Urban Sports Club membership to keep you active.
- Meals 100% free at the hub.
Diversity & Inclusion
At Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace. We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives. We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger.
Technical Operations Coordinator in London employer: airapps
At Air Apps, we pride ourselves on being an innovative and inclusive employer, dedicated to empowering our team members in a vibrant and collaborative environment. Located in the heart of Lisbon, our office offers a dynamic workspace where creativity thrives, complemented by exceptional benefits such as top-tier health insurance, a supportive relocation package, and opportunities for personal and professional growth. Join us to be part of a mission-driven company that values diversity and encourages you to think bigger while shaping the future of resource management.
StudySmarter Expert Advice🤫
We think this is how you could land Technical Operations Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely excited about their mission and values.
✨Tip Number 3
Practice your communication skills. Whether it’s through mock interviews or casual conversations, being articulate and confident can set you apart from the competition.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows you’re serious about joining the team.
We think you need these skills to ace Technical Operations Coordinator in London
Some tips for your application 🫡
Show Your Passion:When you're writing your application, let your enthusiasm for the role shine through! We want to see how your passion aligns with our mission at Air Apps. Share why you’re excited about the opportunity to work on AI-driven solutions and how you can contribute to our journey.
Tailor Your CV:Make sure your CV is tailored to the Technical Operations Coordinator role. Highlight your experience with Jira and any relevant operational tasks you've managed. We love seeing specific examples that demonstrate your skills and how they relate to what we do!
Be Clear and Concise:Keep your application clear and to the point. We appreciate well-structured applications that are easy to read. Use bullet points where necessary and make sure to proofread for any typos or errors—attention to detail is key in this role!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at airapps
✨Master Jira Like a Pro
Since the role requires expert-level proficiency in Jira, make sure you brush up on your skills before the interview. Familiarise yourself with creating dashboards, automations, and custom fields. Being able to discuss specific examples of how you've used Jira effectively in past roles will definitely impress.
✨Show Off Your Organisational Skills
This position is all about coordinating tasks and managing multiple workstreams. Prepare to share examples of how you've successfully organised projects or streamlined operations in previous jobs. Highlighting your attention to detail and ability to juggle various responsibilities will show you're the right fit.
✨Communicate Clearly and Confidently
Strong communication skills are a must for this role. Practice articulating your thoughts clearly and concisely. You might be asked to explain complex ideas or processes, so being able to communicate effectively will set you apart from other candidates.
✨Be Proactive and Resourceful
Air Apps values a proactive mindset, so come prepared with ideas on how to improve coordination processes or tackle potential blockers. Think of examples where you've taken initiative in past roles, as this will demonstrate your resourcefulness and team-first attitude.
