At a Glance
- Tasks: Coordinate daily operations and manage tasks using Jira to keep projects on track.
- Company: Join Air Apps, a pioneering company redefining resource management with AI.
- Benefits: Enjoy Apple hardware, health insurance, free meals, and a supportive work environment.
- Other info: Relocation support available; we celebrate diversity and inclusion.
- Why this job: Be part of a dynamic team making a real impact in the tech world.
- Qualifications: 2-4 years in operations with expert Jira skills and strong communication.
The predicted salary is between 30000 - 40000 £ per year.
About Air Apps
At Air Apps, we believe in thinking bigger—and moving faster. We’re a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP), and we need your passion and ambition to help us change how people plan, work, and live. Born in Lisbon, Portugal in 2018—and now with offices in both Lisbon and San Francisco—we’ve remained self-funded while reaching over 100 million downloads worldwide. Our long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions that truly make a difference. Here, you’ll be a creative force, shaping products that empower people across the globe. Join us on this journey to redefine resource management—and change lives along the way.
The Role
As an Operations Coordinator, you will be instrumental in ensuring the seamless execution of day-to-day operations across teams. You will coordinate tasks, track initiatives, and help maintain momentum on multiple workstreams. This role requires exceptional Jira skills, keen attention to detail, and strong communication abilities. You will report directly to the CEO. This is a fully onsite position, based at our office in Lisbon, where you will collaborate closely with cross-functional teams in person and contribute to a dynamic and fast-paced environment. We are open to support with relocation efforts.
Responsibilities
- Coordinate and monitor daily operational tasks.
- Support project execution by updating and managing task tracking systems - particularly Jira - with a high level of precision.
- Ensure timely follow-ups, task closures, and status updates.
- Organize and maintain documentation, dashboards, and workflows.
- Assist in preparing reports, dashboards, and presentations for internal stakeholders.
- Flag potential blockers or delays and communicate proactively to resolve issues.
- Identify opportunities to streamline operations or improve coordination processes.
Requirements
- Around 2–4 years of experience in an operations, coordination, or administrative support role.
- Expert-level proficiency in Jira - including creating dashboards, automations, custom fields, filters, and reporting tools.
- Strong organizational skills with the ability to manage multiple moving parts across different teams.
- Excellent verbal and written communication skills.
- Proactive, resourceful, and detail-oriented mindset with a team-first attitude.
What benefits are we offering?
- Apple hardware ecosystem for work.
- Annual Bonus
- Top-tier Health and Life Insurance for peace of mind.
- Transportation Budget to support your commute needs.
- Coverflex benefits package for meal allowances, well-being, and more.
- Childcare support.
- Air Conference - an opportunity to meet the team, collaborate, and grow together.
- Pension Fund to support your long-term financial planning.
- Urban Sports Club membership to keep you active.
- Meals 100% free at the hub.
Diversity & Inclusion
At Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace. We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives. We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger.
Onsite Lisbon: Jira-Savvy Operations Coordinator in London employer: airapps
At Air Apps, we pride ourselves on being an innovative and inclusive employer, offering a vibrant work culture in the heart of Lisbon. With a focus on employee growth, we provide top-tier benefits including comprehensive health insurance, a supportive relocation package, and opportunities for professional development through our Air Conference. Join us to be part of a dynamic team that values creativity and collaboration while shaping the future of AI-driven solutions.
StudySmarter Expert Advice🤫
We think this is how you could land Onsite Lisbon: Jira-Savvy Operations Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for the interview by researching Air Apps and its mission. Show us how your skills, especially with Jira, can help us push the boundaries of AI-driven solutions.
✨Tip Number 3
Practice your communication skills! We want to see how you articulate your thoughts clearly and confidently. Mock interviews with friends can really help polish your delivery.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re genuinely interested in joining our team.
We think you need these skills to ace Onsite Lisbon: Jira-Savvy Operations Coordinator in London
Some tips for your application 🫡
Show Off Your Jira Skills:Since this role is all about being Jira-savvy, make sure to highlight your experience with it in your application. Share specific examples of how you've used Jira to manage tasks and improve workflows—this will show us you're the right fit!
Be Detail-Oriented:Attention to detail is key for an Operations Coordinator. When writing your application, double-check for any typos or errors. A polished application reflects your organisational skills and shows us you care about the little things.
Communicate Clearly:Strong communication skills are a must-have for this role. Use clear and concise language in your application to demonstrate your ability to convey information effectively. This will help us see how well you can communicate with cross-functional teams.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at airapps
✨Master Jira Before the Interview
Since this role requires expert-level proficiency in Jira, make sure you brush up on your skills. Familiarise yourself with creating dashboards, automations, and custom fields. Being able to discuss specific examples of how you've used Jira effectively in past roles will show your expertise.
✨Showcase Your Organisational Skills
The Operations Coordinator role is all about managing multiple tasks and teams. Prepare to share examples of how you've successfully coordinated projects or streamlined operations in previous positions. Highlight your attention to detail and how it has positively impacted your work.
✨Communicate Clearly and Confidently
Strong communication skills are a must for this position. Practice articulating your thoughts clearly and concisely. You might be asked to explain complex processes or report on project statuses, so being able to convey information effectively will set you apart.
✨Be Proactive in Problem-Solving
Air Apps values a proactive mindset. Think of instances where you've identified potential blockers or delays and how you addressed them. During the interview, express your resourcefulness and willingness to tackle challenges head-on, as this aligns with their dynamic work environment.
