At a Glance
- Tasks: Coordinate daily operations and manage tasks using Jira to keep projects on track.
- Company: Join a fast-growing, innovative company redefining resource management in Lisbon.
- Benefits: Enjoy free meals, top-tier health insurance, and an Apple hardware ecosystem for work.
- Other info: Dynamic, inclusive workplace with opportunities for personal and professional growth.
- Why this job: Be part of a mission-driven team making a global impact with AI-powered solutions.
- Qualifications: 2-4 years in operations with expert-level Jira skills and strong communication abilities.
The predicted salary is between 30000 - 40000 £ per year.
At Air Apps, we believe in thinking bigger and moving faster. We’re a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP), and we need your passion and ambition to help us change how people plan, work, and live. Born in Lisbon, Portugal in 2018 and now with offices in both Lisbon and San Francisco we’ve remained self-funded while reaching over 100 million downloads worldwide. Our long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions that truly make a difference. Here, you’ll be a creative force, shaping products that empower people across the globe. Join us on this journey to redefine resource management and change lives along the way.
This is a fully onsite position, based at our office in Lisbon, where you will collaborate closely with cross-functional teams in person and contribute to a dynamic and fast-paced environment. We are open to support with relocation efforts.
The Role
As a Project Coordinator, you will be instrumental in ensuring the seamless execution of day-to-day operations across teams. You will coordinate tasks, track initiatives, and help maintain momentum on multiple workstreams. This role requires exceptional Jira skills, keen attention to detail, and strong communication abilities. You will report directly to the CEO.
Responsibilities
- Coordinate and monitor daily operational tasks.
- Support project execution by updating and managing task tracking systems - particularly Jira - with a high level of precision.
- Ensure timely follow-ups, task closures, and status updates.
- Organize and maintain documentation, dashboards, and workflows.
- Assist in preparing reports, dashboards, and presentations for internal stakeholders.
- Flag potential blockers or delays and communicate proactively to resolve issues.
- Identify opportunities to streamline operations or improve coordination processes.
Requirements
- Around 2–4 years of experience in an operations, coordination, or administrative support role.
- Expert-level proficiency in Jira - including creating dashboards, automations, custom fields, filters, and reporting tools.
- Strong organizational skills with the ability to manage multiple moving parts across different teams.
- Excellent verbal and written communication skills.
- Proactive, resourceful, and detail-oriented mindset with a team-first attitude.
What benefits do we offer?
- Apple hardware ecosystem for work.
- Annual Bonus.
- Top-tier Health and Life Insurance for peace of mind.
- Transportation Budget to support your commute needs.
- Coverflex benefits package for meal allowances, well-being, and more.
- Childcare support.
- Air Conference - an opportunity to meet the team, collaborate, and grow together.
- Pension Fund to support your long-term financial planning.
- Urban Sports Club membership to keep you active.
- Meals 100% free at the hub.
Diversity & Inclusion
At Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace. We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives. We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger.
Application Disclaimer
At Air Apps, we value transparency and integrity in our hiring process. Applicants must submit their own work without any AI-generated assistance.
Lisbon-Based Project Coordinator – Jira & Operations employer: airapps
At Air Apps, we pride ourselves on being an innovative and inclusive employer, offering a vibrant work culture in the heart of Lisbon. Our commitment to employee growth is reflected in our comprehensive benefits package, including top-tier health insurance, childcare support, and opportunities for professional development through initiatives like the Air Conference. Join us to be part of a dynamic team that values creativity and collaboration while working on groundbreaking AI solutions that truly make a difference.
StudySmarter Expert Advice🤫
We think this is how you could land Lisbon-Based Project Coordinator – Jira & Operations
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Air Apps or similar companies. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for the interview by practising common questions and showcasing your Jira skills. Think of specific examples from your past experiences that highlight your organisational prowess and attention to detail.
✨Tip Number 3
Show your passion for the role and the company during interviews. Research Air Apps and be ready to discuss how you can contribute to their mission of redefining resource management with your unique skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Air Apps.
We think you need these skills to ace Lisbon-Based Project Coordinator – Jira & Operations
Some tips for your application 🫡
Show Your Passion:When you're writing your application, let your enthusiasm for the role shine through! We want to see how your passion aligns with our mission to change how people plan and work. A little excitement goes a long way!
Tailor Your CV:Make sure your CV is tailored to the Project Coordinator role. Highlight your Jira skills and any relevant experience in operations or coordination. We love seeing how your background fits into our dynamic environment!
Be Clear and Concise:Keep your application clear and to the point. Use bullet points where possible to make it easy for us to read. We appreciate strong communication skills, so show us you can convey your thoughts effectively!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application directly. Plus, it shows you’re keen on joining our team at Air Apps!
How to prepare for a job interview at airapps
✨Master Jira Before the Interview
Since this role requires expert-level proficiency in Jira, make sure you brush up on your skills. Familiarise yourself with creating dashboards, automations, and custom fields. Being able to discuss specific examples of how you've used these features in past roles will show your expertise.
✨Show Off Your Organisational Skills
This position demands strong organisational abilities, so prepare to share examples of how you've managed multiple projects or tasks simultaneously. Think about times when you streamlined processes or improved coordination within a team—these stories will highlight your fit for the role.
✨Communicate Clearly and Confidently
Excellent verbal and written communication skills are crucial for this job. Practice articulating your thoughts clearly and concisely. You might even want to prepare a brief presentation on a relevant topic to demonstrate your communication prowess during the interview.
✨Be Proactive and Resourceful
Air Apps values a proactive mindset, so come prepared with ideas on how you could improve their operations. Think about potential blockers you’ve encountered in previous roles and how you resolved them. This will show that you’re not just a doer but also a thinker who can contribute to the company's growth.
