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- Tasks: Support daily operations and ensure a safe, enjoyable workplace across Air IT sites.
- Company: Join a dynamic team at a leading IT services company in Nottingham.
- Benefits: Enjoy hybrid working, 25 days leave, and professional development opportunities.
- Why this job: Make a real impact while growing your career in a fast-paced environment.
- Qualifications: Experience in facilities coordination and strong organisational skills required.
- Other info: Be part of a collaborative culture with excellent career growth potential.
The predicted salary is between 24000 - 36000 £ per year.
Overview
Job Purpose: This dynamic and hands-on role involves supporting the daily operations across our Air IT sites.
Responsibilities include:
- Maintaining up-to-date compliance documentation
- Managing shared mailboxes
- Handling facilities-related requests
- Coordinating quotes
Duties and Responsibilities
Facilities & Office Management
- Oversee the day-to-day facilities management of all Air IT sites ensuring it remains safe, operational and a place where people enjoy working.
- Gathering quotes for onsite works.
- Ensure cleaning services meet high-quality standards.
Health & Safety Compliance
- Maintain records of fire wardens, first aiders, and health & safety representatives, ensuring they are properly trained.
- Administration of Health and Safety actions.
- Ensure weekly fire alarm testing and compliance with all fire safety procedures.
- Promote a positive safety culture across all Air IT locations.
- Oversee office supply deliveries, ensuring compliance with agreed-upon standards and contracts.
- Oversee office waste disposal, building security, and parking allocation.
- Liaising with landlord and local authority in relation to building safety, condition and security.
Qualifications, Knowledge and Experience
- Minimum proven experience in Facilities Coordination/Administration
- Strong organizational and time management skills.
- Proficiency in Microsoft Office and IT systems.
- Ability to handle multiple priorities in a fast-paced environment.
- Excellent problem-solving skills and attention to detail.
- Strong verbal and written communication skills.
Skills, Abilities and Competencies
- A focus on customer satisfaction and the ability to build and maintain long-term relationships.
- Exceptional IT skills.
- Reside within a commutable distance to the regional office and be able to commute to other offices as and when required.
- Availability to attend the office at least two days per week.
- Experience in maintenance planning, contractor management, and project coordination.
- Experience working within a fast-paced environment.
- Familiarity with the technology or IT industry.
What’s In It for You?
We offer a competitive salary, professional development opportunities, and the chance to work in a collaborative and innovative environment. With us, you’ll play a pivotal role in shaping the future of IT services while growing your career in a high-energy, rewarding role.
Benefits
- Hybrid working options for a better work-life balance
- 25 days annual leave plus bank holidays (pro-rata dependent on contracted hours)
- Ongoing learning and development opportunities
- Cycle to work scheme and technology vouchers
- Enhanced family leave
- Celebration day - an additional day off each year to celebrate an occasion important to you
- Salary sacrifice pension
- 2 paid volunteer days - We believe in the power of giving back to our communities and want to actively support employees' efforts to make a positive impact
Facilities Administrator in London employer: Air IT Limited
Contact Detail:
Air IT Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in how you can contribute to their team and make their facilities run smoothly.
✨Tip Number 3
Practice your problem-solving skills! Think of scenarios related to facilities management and how you would handle them. This will help you shine during interviews when they ask about your experience with challenges.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Facilities Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your facilities management experience and any relevant IT knowledge to show us you're the right fit for the role.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re passionate about facilities administration. Share specific examples of how you've handled similar responsibilities in the past, and don’t forget to mention your problem-solving skills!
Show Off Your Communication Skills: Since strong verbal and written communication is key for this role, make sure your application is clear and concise. Use professional language but keep it friendly – we want to get to know the real you!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us during the process.
How to prepare for a job interview at Air IT Limited
✨Know Your Facilities Stuff
Make sure you brush up on your knowledge of facilities management. Understand the key responsibilities listed in the job description, like health and safety compliance and managing shared mailboxes. Being able to discuss these topics confidently will show that you're serious about the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple priorities. Think about times when you coordinated projects or handled facilities-related requests efficiently.
✨Be Ready for Problem-Solving Questions
Expect questions that assess your problem-solving abilities. Prepare scenarios where you faced challenges in a fast-paced environment and how you resolved them. This will demonstrate your ability to think on your feet and handle unexpected situations.
✨Communicate Clearly and Confidently
Strong verbal and written communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask the interviewer about the company culture or team dynamics to show your interest.
