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- Tasks: Support senior legal team members with admin tasks and coordination.
- Company: Join a dynamic legal team in a fast-paced environment.
- Benefits: Enjoy 22 days holiday, free meals, gym access, and private healthcare.
- Other info: Opportunities for personal growth and community involvement.
- Why this job: Be the backbone of a legal team and enhance your organisational skills.
- Qualifications: Experience in admin roles, strong communication, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking a highly organised and proactive Legal Secretary / Personal Assistant to support senior members of our legal team. This is a fast‑paced and varied role requiring excellent administrative, communication, and coordination skills. You will play a key role in ensuring the smooth day‑to‑day running of the legal function.
Job Description
- Provide comprehensive PA support to senior legal team members, including complex diary management and scheduling.
- Coordinate internal and external meetings, including preparing agendas and supporting documentation.
- Act as the first point of contact for the legal team, managing queries efficiently and professionally.
- Manage shared mailboxes, ensuring timely responses and appropriate escalation where required.
- Prepare, format, and proofread reports, presentations, and legal documents.
- Support the contract lifecycle process, including tracking, filing, and administrative coordination.
- Arrange travel, meetings, and associated logistics.
- Assist with policy management, record keeping, audits and information requests.
- Support the effective use of technology including AI‑enabled tools and digital systems to improve efficiency and consistency across the wider legal team.
Qualifications
- Previous experience as a Legal Administrator, PA, or similar administrative role (legal environment preferred).
- Ability to handle confidential information with discretion.
- Exceptional organisational skills with the ability to prioritise and manage multiple tasks.
- Strong attention to detail and high level of accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint).
- Proactive, adaptable, and able to work both independently and as part of a team.
Additional Information
- 22 days’ holiday per year (increasing to 25 after 1 year of service).
- Free onsite gym with classes.
- Free Breakfast and Lunch in our onsite canteen 'The Hangar'.
- Cycle to Work Scheme.
- Private healthcare and Pension.
- 2x 'giving back' charitable days a year.
Legal Secretary / PA in London employer: Air Charter Service
Contact Detail:
Air Charter Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary / PA in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Legal Secretary/PA role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its legal team. Familiarise yourself with their recent cases or projects, and think about how your skills can contribute to their success. This will show you're genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice your communication skills! As a Legal Secretary/PA, you'll be the first point of contact for the legal team. Role-play common scenarios with a friend to boost your confidence and ensure you can handle queries efficiently and professionally.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications come directly from candidates who are excited about joining our team. Plus, it gives you a chance to showcase your enthusiasm and commitment right from the start.
We think you need these skills to ace Legal Secretary / PA in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary / PA role. Highlight your relevant experience and skills that match the job description, like your organisational prowess and communication skills. We want to see how you can support our legal team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced role. Share specific examples of how you've managed complex tasks or supported a team in the past. Let us know what makes you tick!
Show Off Your Attention to Detail: As a Legal Secretary / PA, attention to detail is key. Make sure your application is free from typos and errors. We appreciate a well-formatted CV and cover letter that reflect your ability to produce high-quality work.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy to do!
How to prepare for a job interview at Air Charter Service
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Secretary / PA. Familiarise yourself with diary management, meeting coordination, and document preparation. This will help you answer questions confidently and demonstrate your knowledge of the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've managed multiple tasks or prioritised effectively in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your exceptional organisational skills.
✨Communicate Clearly and Professionally
As communication is key in this role, practice articulating your thoughts clearly. Be prepared to discuss how you handle queries and manage correspondence. Demonstrating your ability to communicate effectively will show that you're the right fit for the fast-paced environment.
✨Emphasise Your Tech Savviness
Since the role involves using technology and AI-enabled tools, be ready to talk about your proficiency with Microsoft Office and any other relevant software. Share examples of how you've used technology to improve efficiency in your previous positions, as this will resonate well with the interviewers.