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- Tasks: Support senior legal team members with admin tasks and coordination.
- Company: Join a dynamic legal team in a fast-paced environment.
- Benefits: 22 days holiday, free meals, gym access, and private healthcare.
- Other info: Enjoy a supportive culture with opportunities for personal growth.
- Why this job: Be the backbone of a legal team and enhance your organisational skills.
- Qualifications: Experience in admin roles, strong communication, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking a highly organised and proactive Legal Secretary / Personal Assistant to support senior members of our legal team. This is a fast‑paced and varied role requiring excellent administrative, communication, and coordination skills. You will play a key role in ensuring the smooth day‑to‑day running of the legal function.
Job Description
- Provide comprehensive PA support to senior legal team members, including complex diary management and scheduling.
- Coordinate internal and external meetings, including preparing agendas and supporting documentation.
- Act as the first point of contact for the legal team, managing queries efficiently and professionally.
- Manage shared mailboxes, ensuring timely responses and appropriate escalation where required.
- Prepare, format, and proofread reports, presentations, and legal documents.
- Support the contract lifecycle process, including tracking, filing, and administrative coordination.
- Arrange travel, meetings, and associated logistics.
- Assist with policy management, record keeping, audits and information requests.
- Support the effective use of technology including AI‑enabled tools and digital systems to improve efficiency and consistency across the wider legal team.
Qualifications
- Previous experience as a Legal Administrator, PA, or similar administrative role (legal environment preferred).
- Ability to handle confidential information with discretion.
- Exceptional organisational skills with the ability to prioritise and manage multiple tasks.
- Strong attention to detail and high level of accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint).
- Proactive, adaptable, and able to work both independently and as part of a team.
Additional Information
- 22 days’ holiday per year (increasing to 25 after 1 year of service).
- Free onsite gym with classes.
- Free Breakfast and Lunch in our onsite canteen
Legal Secretary / PA employer: Air Charter Service
Contact Detail:
Air Charter Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary / PA
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Legal Secretary/PA role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its legal team. Familiarise yourself with their recent cases or projects, and think about how your skills can support their goals. This will show you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice your communication skills! As a Legal Secretary/PA, you'll need to manage queries and coordinate meetings effectively. Role-play common scenarios with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative to connect with us directly.
We think you need these skills to ace Legal Secretary / PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary / PA role. Highlight your relevant experience and skills, especially those related to diary management, communication, and document preparation. We want to see how you can support our legal team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced role. Share specific examples of how you've managed multiple tasks or supported a team in the past. We love a good story!
Show Off Your Attention to Detail: In a legal environment, attention to detail is crucial. Make sure your application is free from typos and errors. We appreciate candidates who take the time to proofread their documents, as it reflects your commitment to quality.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you receive updates directly from us. Plus, it’s super easy to do!
How to prepare for a job interview at Air Charter Service
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Secretary / PA. Familiarise yourself with the key tasks mentioned in the job description, like diary management and document preparation. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've managed multiple tasks or complex schedules in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your organisational prowess and ability to thrive in a fast-paced environment.
✨Communicate Clearly and Confidently
As communication is key in this role, practice articulating your thoughts clearly. Prepare to discuss how you've handled queries or managed communications in previous positions. Remember, your ability to convey information effectively will be assessed right from the start!
✨Emphasise Your Tech Savviness
Since the role involves using technology and AI-enabled tools, be prepared to talk about your experience with digital systems and Microsoft Office. Mention any specific software you've used and how it improved efficiency in your previous roles. This will show that you're not just organised but also tech-savvy!