Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Digital Transformation team in planning, scheduling, and stakeholder engagement.
- Company: Join a forward-thinking company aiming to lead in digital customer experiences.
- Benefits: £40,000 salary, 22-25 days holiday, free meals, gym access, and private healthcare.
- Why this job: Be part of an exciting transformation journey and make a real impact.
- Qualifications: Exceptional organisational skills and strong communication abilities required.
- Other info: Opportunities for professional development and charitable giving back days.
The predicted salary is between 24000 - 36000 £ per year.
We are looking for an
Executive Assistant and Project Coordinator
to join our Digital Transformation team and provide support in planning, scheduling, reporting, and stakeholder engagement across initiatives.
This is an exciting opportunity to be part of an ambitious transformation journey, as we strive to become a market leader in delivering best-in-class digital customer experiences for our clients.
Job Description
In this role, you will bring exceptional organisational skills and a strong focus on control to keep initiatives on track. As a trusted assistant to the Director of Transformation, you will provide visibility on progress, ensure tasks are well-managed, and help maintain oversight across the programme of work.
- Provide direct support to the Director of Transformation and wider team, managing schedules, reporting, and follow-up tasks.
- Coordinate project meetings, prepare agendas, capture minutes/actions, and follow up to ensure completion.
- Maintain documentation, trackers, and dashboards to monitor progress against milestones.
- Support initiatives across the software development lifecycle (planning, development, testing, release).
- Act as a liaison between stakeholders, ensuring clear communication and expectations management.
- Build strong relationships across teams, acting as a trusted point of contact for transformation-related enquiries
Qualifications
- Exceptional organisational skills with meticulous attention to detail.
- Strong written and verbal communication skills; confident engaging with stakeholders.
- Relevant PMO or project management certifications are desirable (e.g. Prince2 Foundation Certificate or Agile Practitioner Foundation)
- Inquisitive nature with the confidence to ask probing questions and challenge assumptions constructively.
- Previous experience in project and program management methodologies
- A collaborative, proactive, and flexible approach to teamwork.
- Proficiency in Microsoft Office suite and collaboration tools (Excel, PowerPoint, and data tracking/reporting skills) is an advantage.
- Ability to collate, analyse and present information in a structured and actionable way.
- Support senior project managers with clear reporting and structured programme oversight
Additional Information
- £40,000 per annum
- 22 days holiday – increasing to 25 days after 1 years service & with length of service
- Free breakfast & Lunches in our onsite canteen \”The Hangar\”
- Free onsite gym and classes
- Private healthcare and pension
- Cycle to work scheme
- Continued professional development
- 2x charitable giving back days per year
Executive Assistant and Project Coordinator employer: Air Charter Service
Contact Detail:
Air Charter Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant and Project Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how your skills align with their goals, especially in digital transformation.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to engage confidently with stakeholders. Role-play common scenarios with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about joining our team.
We think you need these skills to ace Executive Assistant and Project Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant and Project Coordinator role. Highlight your organisational skills and any relevant project management experience. We want to see how you can bring value to our Digital Transformation team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about this role and how your skills align with our mission. Be sure to mention your experience in stakeholder engagement and communication, as these are key for us.
Showcase Your Skills: Don’t forget to showcase your proficiency in Microsoft Office and any project management tools you’ve used. We love seeing candidates who can present information clearly and manage tasks effectively, so give us examples of how you've done this in the past!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us. Good luck!
How to prepare for a job interview at Air Charter Service
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant and Project Coordinator. Familiarise yourself with the key tasks mentioned in the job description, like managing schedules and coordinating project meetings. This will help you demonstrate your knowledge and show how your skills align with their needs.
✨Showcase Your Organisational Skills
Since this role requires exceptional organisational skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you maintain oversight and ensure everything stays on track, as this will highlight your ability to keep initiatives moving forward.
✨Communicate Clearly and Confidently
Strong communication is key for this position, so practice articulating your thoughts clearly. During the interview, engage confidently with the interviewer, and don’t hesitate to ask questions about the team dynamics or project methodologies they use. This shows your inquisitive nature and willingness to engage with stakeholders.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and how you handle challenges. Think of situations where you had to manage conflicting priorities or resolve stakeholder issues. Use the STAR method (Situation, Task, Action, Result) to structure your responses effectively.
