At a Glance
- Tasks: Coordinate daily operations and support project execution with precision using Jira.
- Company: Join a fast-growing tech company on a mission to revolutionise resource planning.
- Benefits: Enjoy top-tier health insurance, free meals, and an Apple hardware ecosystem for work.
- Other info: Dynamic, inclusive environment with opportunities for relocation and career growth.
- Why this job: Be a key player in shaping innovative AI-driven solutions that impact lives globally.
- Qualifications: 2-4 years in operations with expert Jira skills and strong communication abilities.
The predicted salary is between 30000 - 40000 £ per year.
About Air Apps
At Air Apps, we believe in thinking bigger—and moving faster. We’re a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP), and we need your passion and ambition to help us change how people plan, work, and live. Born in Lisbon, Portugal in 2018—and now with offices in both Lisbon and San Francisco—we’ve remained self-funded while reaching over 100 million downloads worldwide. Our long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions that truly make a difference. Here, you’ll be a creative force, shaping products that empower people across the globe. Join us on this journey to redefine resource management—and change lives along the way.
The Role
As an Operations Coordinator, you will be instrumental in ensuring the seamless execution of day-to-day operations across teams. You will coordinate tasks, track initiatives, and help maintain momentum on multiple workstreams. This role requires exceptional Jira skills, keen attention to detail, and strong communication abilities. You will report directly to the CEO. This is a fully onsite position, based at our office in Lisbon, where you will collaborate closely with cross-functional teams in person and contribute to a dynamic and fast-paced environment. We are open to support with relocation efforts.
Responsibilities
- Coordinate and monitor daily operational tasks.
- Support project execution by updating and managing task tracking systems - particularly Jira - with a high level of precision.
- Ensure timely follow-ups, task closures, and status updates.
- Organize and maintain documentation, dashboards, and workflows.
- Assist in preparing reports, dashboards, and presentations for internal stakeholders.
- Flag potential blockers or delays and communicate proactively to resolve issues.
- Identify opportunities to streamline operations or improve coordination processes.
Requirements
- Around 2–4 years of experience in an operations, coordination, or administrative support role.
- Expert-level proficiency in Jira - including creating dashboards, automations, custom fields, filters, and reporting tools.
- Strong organizational skills with the ability to manage multiple moving parts across different teams.
- Excellent verbal and written communication skills.
- Proactive, resourceful, and detail-oriented mindset with a team-first attitude.
What benefits are we offering?
- Apple hardware ecosystem for work.
- Annual Bonus.
- Top-tier Health and Life Insurance for peace of mind.
- Transportation Budget to support your commute needs.
- Coverflex benefits package for meal allowances, well-being, and more.
- Childcare support.
- Air Conference - an opportunity to meet the team, collaborate, and grow together.
- Pension Fund to support your long-term financial planning.
- Urban Sports Club membership to keep you active.
- Meals 100% free at the hub.
Diversity & Inclusion
At Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace. We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives. We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger.
Technical Operations Coordinator employer: Air Apps
At Air Apps, we pride ourselves on being an innovative and dynamic employer that values creativity and collaboration. Our Lisbon office offers a vibrant work culture with top-tier health benefits, a supportive transportation budget, and a unique Coverflex package to enhance your well-being. With a strong commitment to employee growth and a focus on diversity and inclusion, we provide an environment where you can thrive while contributing to groundbreaking AI-driven solutions.
StudySmarter Expert Advice🤫
We think this is how you could land Technical Operations Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities you might not find on job boards.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely excited about what they do!
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills, especially with tools like Jira, can help streamline their operations. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Technical Operations Coordinator
Some tips for your application 🫡
Show Your Passion:When you're writing your application, let your enthusiasm for the role shine through! We want to see how your passion aligns with our mission at Air Apps. Share why you’re excited about the opportunity to work with us and how you can contribute to our journey.
Tailor Your CV:Make sure your CV is tailored specifically for the Technical Operations Coordinator role. Highlight your experience with Jira and any relevant operational tasks you've managed. We love seeing how your skills match what we’re looking for, so don’t hold back!
Be Clear and Concise:In your written application, clarity is key! Use straightforward language and get to the point. We appreciate well-structured applications that are easy to read, so keep it organised and avoid fluff.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about who we are and what we do!
How to prepare for a job interview at Air Apps
✨Master Jira Like a Pro
Since this role requires expert-level proficiency in Jira, make sure you brush up on your skills before the interview. Familiarise yourself with creating dashboards, automations, and custom fields. Being able to discuss specific examples of how you've used Jira effectively in past roles will definitely impress.
✨Show Off Your Organisational Skills
The Operations Coordinator role is all about managing multiple tasks and teams. Prepare to share examples of how you've successfully coordinated projects or streamlined operations in previous positions. Highlight your attention to detail and how it has helped you keep everything on track.
✨Communicate Clearly and Confidently
Strong communication skills are key for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview that demonstrate your interest in the company and the role.
✨Be Proactive and Resourceful
Air Apps values a proactive mindset, so come prepared with ideas on how you could improve coordination processes or tackle potential blockers. Showing that you can think ahead and offer solutions will set you apart from other candidates.
