Marketing Coordinator in Sheffield

We’re looking for a highly organised, proactive Marketing Coordinator (Operations) to turn marketing plans into live campaigns, content, and communications — and to help make the whole machine run smoother as we grow.

This is not a box-ticking admin job. It sits at the point where marketing ideas turn into things that actually ship — the coordination, the systems, and the operational glue that keeps campaigns moving. Your job is to make sure campaigns go live on time, assets reach the right audiences, workflows stay organised, and nothing gets lost in the handoffs. You’ll also support the team’s work on smarter operational processes — helping put AI tools, automation, and scalable workflows into practice across marketing. You’ll work alongside the wider team — supporting the build, keeping what’s already live running, and spotting where automation can take the pressure off. You’ll work closely with creative, leadership, and other teams to improve how marketing is planned, delivered, and managed.

What You’d Actually Be Doing

• Coordinating campaign delivery across channels — owning timelines, workflows, approvals, and project tracking.
• Making sure marketing assets are published, distributed, and delivered correctly across content, email, website, and social.
• Keeping marketing systems, documentation, and processes organised, current, and easy for everyone to follow.
• Working with internal teams and external partners to keep projects moving.
• Supporting audience targeting, CRM updates, and campaign setup.
• Flagging bottlenecks and helping improve workflows, so the team can move faster as we scale.
• Helping put AI and automation into practice — supporting the people who build them, and using them in your own work to cut repetitive tasks.
• Owning reporting, tracking, and campaign performance admin, so the team has real visibility.

The Tools You’ll Work With

• CRM & marketing — HubSpot.
• Project & work management — Asana or Monday.com.
• AI — Claude for drafting, summarising, and speeding up the repetitive thinking.
• Automation — comfortable working in n8n, Zapier, or Make to support the build and upkeep of automations.
• Channels — email marketing platforms like Mailchimp and other CMS platforms.

You don’t need to have used every one of these, but you should be hands-on with several and quick to pick up the rest.

The Kind Of Person This Is For

• Highly organised and detail-obsessed, and calm when things move fast.
• Comfortable juggling multiple projects and priorities, and following through without being chased.
• Process-minded — you naturally bring structure to fast-moving work.
• Genuinely into workflow optimisation and automation, and hands-on enough with AI tools to use them in your own work and support the team’s automation efforts.
• A strong communicator who can coordinate across creative, operational, and technical people.

What We’d Want To See From You

• Experience in marketing coordination, operations, or project coordination.
• Hands-on familiarity with the tools above, or clear evidence that you pick up new tools fast.
• A track record of coordinating campaigns, content, or communications and getting them over the line.
• Strong written and verbal communication. Experience in a fast-paced or growing business is a plus.
• Organised
• Process-Minded
• Automation-Fluent
• AI-Fluent
• Calm Under Pressure

What Success Looks Like

• Campaigns and projects move forward smoothly and ship on time.
• Workflows get more efficient and scalable as volume grows.
• AI and automation are used practically to speed up delivery.
• Teams have better visibility and smoother handoffs across marketing.
• Ideas consistently become live, measurable execution.

Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.