At a Glance
- Tasks: Support the team with HR checks, ordering supplies, and maintaining records.
- Company: A dedicated organisation focused on exceptional service and positive relationships.
- Benefits: Competitive pay, flexible hours, and a supportive work environment.
- Other info: Part-time role with opportunities for personal and professional growth.
- Why this job: Join a passionate team and make a real difference in people's lives.
- Qualifications: Strong organisational skills and a proactive attitude.
The predicted salary is between 13 - 14 € per hour.
Working 09:30-14:30 Monday to Friday
Vision & Values
- Support the Company's vision, values and objectives in all communications.
- Promote the positive reputation of the Company.
- Dedicated to providing an exceptional service.
- Develop and maintain positive working relationships with the client and their family, all professionals including Therapists, Social Services, CQC and CHC, Medical Practitioners, Solicitors, Benefits Agencies and any others where necessary.
- Conduct yourself as a positive role model and team player.
- Demonstrate drive, initiative and flexibility in carrying out the principal responsibilities in order to promote and maintain a high standard of service delivery.
- Recognise the client's rights and work with a 'person centred' approach.
- Bring life and vitality to a role that is challenging.
Professional Practice
- Work independently, and as part of a team, with a clear understanding of the scope of the role.
- Work flexibly to further develop and define the role of Administration Assistant.
- Participate in appraisal processes to evaluate your own progress against personal and professional objectives.
- Demonstrate an understanding of appropriate guidelines relating to confidentiality and information sharing, providing appropriate information whilst maintaining a client's right to confidentiality.
- Use resources creatively to maximise client support.
Duties will include:
- Carry out monthly HR checks on all directly employed staff – ensuring items such as DBSs, passports and driving licences are up to date and notifying the individual should these need renewing.
- Carry out monthly consent form checks – sending out requests for renewals should these be required.
- Maintain the Independent Providers tracker – obtaining up to date information from therapists, if required.
- Order all medical supplies and items requested by the Case Managers for their clients.
- Ensure all supervisions are booked on a monthly, bi-monthly and four monthly basis, for all directly employed staff, for each Case Manager.
- Maintain the filing system for all INA documents and consent forms.
- Order all office stationery and supplies.
- Reconcile and review receipts for money cards.
- Attend MDT meetings and create minutes from recorded transcripts.
- Maintain the Training Matrix – updating with any mandatory course training dates, or additional training required, for all directly employed staff.
- Assist with sourcing new providers for all new clients.
- Provide assistance to the team in the absence of the Operations & HR Manager.
Job Type: Part-time
Pay: £13.00-£14.00 per hour
Expected hours: 25 per week
Work Location: In person
Administration Assistant in Bedford employer: AI Case Management
As an Administration Assistant, you will thrive in a supportive and dynamic work environment that prioritises exceptional service and positive relationships with clients and professionals alike. Our company fosters a culture of collaboration and personal growth, offering flexible working hours and opportunities for professional development, all while maintaining a strong commitment to our values and the well-being of our clients. Join us in making a meaningful impact in the lives of those we serve, where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant in Bedford
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administration Assistant role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company’s vision and values. Make sure you can chat about how you align with their goals and how you can contribute to their positive reputation. It shows you’re genuinely interested!
✨Tip Number 3
Practice your responses to common interview questions, especially those related to teamwork and flexibility. We want to hear how you’ve been a positive role model in past roles and how you handle challenges with a smile.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re keen on joining our team and supporting our mission.
We think you need these skills to ace Administration Assistant in Bedford
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A bit of warmth and enthusiasm can go a long way in making your application stand out.
Tailor Your Application:Make sure to tailor your application to the specific role of Administration Assistant. Highlight your relevant experience and skills that align with our vision and values. This shows us that you understand what we’re looking for!
Be Clear and Concise:Keep your application clear and to the point. We appreciate well-structured applications that are easy to read. Avoid jargon and make sure your key points are highlighted so we can quickly see why you’d be a great fit.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do – just follow the prompts and you’ll be all set!
How to prepare for a job interview at AI Case Management
✨Know the Company Inside Out
Before your interview, take some time to research the company’s vision, values, and objectives. Understanding their mission will help you align your answers with what they stand for, showing that you're genuinely interested in being part of their team.
✨Showcase Your People Skills
As an Administration Assistant, you'll be working closely with clients and professionals alike. Be prepared to share examples of how you've built positive relationships in previous roles. Highlight your ability to communicate effectively and maintain confidentiality, as these are key aspects of the job.
✨Demonstrate Flexibility and Initiative
The role requires a proactive approach and the ability to adapt to changing circumstances. Think of instances where you've taken the initiative or adapted to new challenges. This will show that you can handle the dynamic nature of the position.
✨Prepare for Practical Scenarios
Expect questions that may involve practical scenarios related to the duties listed in the job description. For example, be ready to discuss how you would manage HR checks or maintain filing systems. Practising these scenarios can help you feel more confident during the interview.
