At a Glance
- Tasks: Support HR functions and manage daily office operations for a smooth workplace.
- Company: Join AI BIZ TECH, a leading consultancy with a positive work culture.
- Benefits: Enjoy hybrid working, 20 days leave, and professional development opportunities.
- Other info: Dynamic role with excellent career growth potential in a supportive environment.
- Why this job: Make a real impact on employee engagement and office culture.
- Qualifications: Experience in HR or office management, strong communication skills required.
The predicted salary is between 30000 - 40000 € per year.
About Us
AI BIZ TECH, a well-established professional consultancy, recognised for delivering exceptional service and fostering a positive, professional work environment. As we continue to grow, we are looking for an organised and motivated HR & Office Administrator to join our team. In this role, you’ll manage both HR functions and the daily office operations, ensuring our workplace runs smoothly and our employees are supported.
The Role
As the HR & Office Administrator, you will be responsible for providing key support in both HR administration and office management. You will oversee employee lifecycle activities, manage the office environment, and assist in recruitment processes. This role requires a proactive approach to creating an efficient and positive work atmosphere while supporting employee engagement and maintaining compliance with HR policies.
Key Responsibilities
- HR Administration
- Serve as the first point of contact for employee inquiries about HR policies, escalating complex issues to the HR Manager.
- Manage the employee lifecycle, including onboarding, maintaining records, and processing departures.
- Prepare and manage HR documents such as offer letters, contracts, and ensuring all compliance checks (e.g., right to work, background checks) are up to date.
- Assist with payroll processing by ensuring accurate timesheet submissions and maintaining HR databases.
- Talent Acquisition
- Handle the full recruitment process, from working with hiring managers to coordinating with recruitment agencies, screening candidates, and organising interviews.
- Ensure a smooth and positive experience for all candidates.
- Office Management
- Oversee the daily operations of the office, ensuring it is clean, well-stocked, and functioning efficiently by liaising with third-party suppliers.
- Manage office supplies, equipment, and other resources to ensure the workplace is well-maintained.
- Organise and coordinate social events and employee engagement activities, contributing to a positive work environment.
- Employee Engagement & Culture
- Support initiatives that enhance employee engagement and promote a strong company culture.
- Assist with employee relations, performance management, and maintaining a positive working environment.
What You’ll Need to Succeed
- Experience in a similar role within HR, office management, or operations, ideally within a software or SaaS company.
- Knowledge of UK employment law and best HR practices, with hands-on experience in HR administration and employee relations.
- Strong recruitment and talent acquisition experience, including collaborating with hiring managers and recruitment agencies.
- Excellent communication and interpersonal skills, with the ability to foster a positive workplace culture.
- Strong organisational skills, attention to detail, and ability to handle multiple tasks efficiently.
- Proficiency in Microsoft Office and HR software systems.
Benefits
- Hybrid working available after probation period.
- 20 days annual leave (excluding public holidays).
- Opportunities for professional development and career growth.
- Contributory pension scheme.
- Employee Assistance Programme.
- A supportive and collaborative work environment.
Working Hours
Monday to Friday, 9:00 AM – 5:00 PM
How to Apply
If you’re ready to take on this dynamic role and contribute to both HR and office operations, click "apply now" button to submit your CV, or contact us for further details.
HR & Office Administrator in London employer: Ai Biz Tech
AI BIZ TECH is an excellent employer that prioritises a supportive and collaborative work environment, making it an ideal place for the HR & Office Administrator role. With opportunities for professional development, a contributory pension scheme, and a hybrid working model after the probation period, employees can thrive both personally and professionally. The company fosters a positive culture, ensuring that every team member feels valued and engaged in their work.
StudySmarter Expert Advice🤫
We think this is how you could land HR & Office Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about letting people know you’re on the hunt for an HR & Office Administrator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching AI BIZ TECH and understanding their culture. Think about how your skills can contribute to their positive work environment. We want to see you shine, so practice common interview questions and have some thoughtful queries ready for them too!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s a great chance to reiterate why you’d be a perfect fit for their team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our awesome team at AI BIZ TECH!
We think you need these skills to ace HR & Office Administrator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the HR & Office Administrator role. Highlight your HR administration and office management experience, as well as any relevant software knowledge.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re the perfect fit for our team. Share specific examples of how you've contributed to a positive workplace culture or managed HR functions in the past.
Showcase Your Organisational Skills:In your application, emphasise your organisational abilities. We want to see how you handle multiple tasks efficiently and maintain a smooth office environment.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity.
How to prepare for a job interview at Ai Biz Tech
✨Know Your HR Basics
Brush up on your knowledge of UK employment law and HR best practices. Being able to discuss these topics confidently will show that you’re not just familiar with the role but also understand the legal framework that supports it.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple tasks or projects in previous roles. Highlighting your organisational skills will demonstrate your ability to handle the diverse responsibilities of an HR & Office Administrator.
✨Engage with Employee Culture
Think about ways you can contribute to a positive workplace culture. Be ready to share ideas on employee engagement initiatives or social events you've organised in the past, as this will resonate well with the company's focus on a supportive environment.
✨Practice Your Communication Skills
Since excellent communication is key for this role, practice articulating your thoughts clearly and concisely. Consider doing mock interviews with friends or family to refine your interpersonal skills and ensure you come across as approachable and professional.
