At a Glance
- Tasks: Support our creative team with admin tasks and keep the office running smoothly.
- Company: Join AHR, a multi-award winning architecture consultancy making a positive impact.
- Benefits: Enjoy a friendly work environment and opportunities for personal growth.
- Other info: Full-time, on-site role in Huddersfield with a supportive team culture.
- Why this job: Be part of a diverse team that values fresh ideas and collaboration.
- Qualifications: Strong IT skills and a proactive attitude are essential; no prior experience needed.
The predicted salary is between 28800 - 43200 £ per year.
AHR Huddersfield, England, United Kingdom
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AHR Huddersfield, England, United Kingdom
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About Us
AHR is a multi-award winning architecture and building consultancy practice. Based on our strong heritage and breadth of services, we provide imaginative solutions to make a positive contribution for our clients, society and the built environment.
About Us
AHR is a multi-award winning architecture and building consultancy practice. Based on our strong heritage and breadth of services, we provide imaginative solutions to make a positive contribution for our clients, society and the built environment.
Our people make us who we are - we are a people business and want to create a welcoming and supportive environment where all can flourish. We see diversity as a strength which creates fresh perspectives and generates new ideas.
We enjoy what we do and are determined to do an outstanding job. We deliver best when working in teams. Our culture is a product of the combined mindsets and behaviours of our people.
We now have an exciting opportunity for an Office Administrator to join our creative and friendly team in Huddersfield.
Job Purpose
Responsible for providing administration support to staff in the Huddersfield office and those working remotely alongside supporting the Office Manager with the smooth running of the Huddersfield office.
Relationships
Builds and maintains excellent working relationships with all staff.
Work Arrangement
This is a full-time, permanent position based on-site, 5 days per week.
Key Responsibilities
- Provide efficient and proactive administration support to project teams in the Huddersfield office and those working remotely (arranging meetings, typing documents and meeting minutes, creating photo schedules, audio typing, photocopying, scanning and general administrative support)
- Perform a range of administrative duties related to the daily operations of the Marketing and Business Development team. These include but are not limited to the preparation and population of SQ/PQQs/bid documents, the updating of staff CVs, project sheets, capability statements on a regular basis with new information, co-ordination and reconciliation of reports to ensure they are kept up to date and assisting in the compilation of documentation for bids and tenders
- Manage, register and update portals, maintaining up to date company information and accreditations/certificates
- Daily monitoring of Contracts Finder alerts, Tenders Direct and locate possible opportunities to circulate to the Marketing and Business Development team in accordance with the bid process
- Digital document control, updating relevant internal \'intranet\' documents including Asset Library
- Monitoring various mailboxes and dealing with correspondence within these
- General office support, including the distribution of post, binding documents, preparing refreshments for client meetings and arranging local deliveries and/or collections
- Ensure that the office (including reception area, kitchen and conference rooms) are well presented and furnished with the required items
- Maintain conference room diaries and be responsible for room bookings
- Greet all visitors and provide refreshments for meetings
- Provide administrative support to the Office Manager, this may include archiving, assisting with colleague and client events, typing correspondence, ordering stationary, kitchen and office supplies
- Organise and manage travel and hotel bookings for staff
- Provide full time cover as and when required to cover sickness and holidays
- Strong IT skills, fully conversant Microsoft Office packages, in particular Word, Excel, Outlook and PowerPoint
- Excellent telephone and in-person professional manner
- Excellent standard of copy typing skills
- The ability to work on own initiative without supervision
- Positive and proactive approach to team working with strong interpersonal skills and the ability to communicate with people at all levels
- Ability to work within brand guidelines and with pre-determined templates
- Excellent planning and organisation skills with ability and willingness to take responsibility for planning and prioritising own workload
- Attention to detail is essential to ensure that any marketing-related material generated is grammatically and visually correct, free of spelling errors, on brand and conveys the correct message
- Able to maintain a high level of confidentiality in all work
- Able to plan and organise their workload, and work effectively to meet deadlines and manage priorities with minimum supervision
- Able to communicate effectively in verbal, written and design formats using appropriate media for different audiences both internally and externally
- Able to work under reasonable work-related pressure and meet tight deadlines
- Able to work collaboratively in a team environment
- Able to build and maintain good working relationships with clients, team members, colleagues and third parties
- Able to deal with conflict in a calm and patient manner
- Able to perform effectively under reasonable levels of work-related pressure
- Able to manage relationships with tact and diplomacy
- Presents AHR and the services we offer in a professional and appropriate manner
- Positive and proactive attitude
- A flexible approach and ability to cope with the varying demands of the role and the multi-tasking required
- Methodical and reliable
- Self-motivated
- Displays enthusiasm and is able to motivate other team members
- Keen to develop their individual capability and that of the team
- Willing and able to assist team members during periods of absence
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Seniority level
Seniority level
Not Applicable
Employment type
Employment type
Full-time
Job function
Job function
AdministrativeIndustries
Architecture and Planning
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#J-18808-LjbffrOffice Administrator in Huddersfield employer: AHR
AHR is an exceptional employer, offering a vibrant and inclusive work culture in Huddersfield where creativity and collaboration thrive. Employees benefit from a supportive environment that values diversity, alongside opportunities for personal and professional growth within a multi-award winning architecture and building consultancy. With a focus on teamwork and a commitment to excellence, AHR ensures that every team member can contribute meaningfully while enjoying a fulfilling career.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator in Huddersfield
✨Tip Number 1
Familiarise yourself with AHR's values and culture. Since they emphasise teamwork and a supportive environment, showcasing your ability to work collaboratively and your positive attitude during any interactions can really set you apart.
✨Tip Number 2
Highlight your organisational skills in conversations or interviews. Given the role's focus on managing multiple tasks and maintaining office operations, demonstrating your ability to prioritise and manage workloads effectively will resonate well with the hiring team.
✨Tip Number 3
Prepare to discuss your experience with Microsoft Office, especially Word and Excel. Since strong IT skills are crucial for this position, being ready to provide examples of how you've used these tools in previous roles can give you an edge.
✨Tip Number 4
Network with current or former employees of AHR if possible. Gaining insights into their experiences can help you tailor your approach and demonstrate your genuine interest in the company during your application process.
We think you need these skills to ace Office Administrator in Huddersfield
Some tips for your application 🫡
Tailor Your CV:Make sure to customise your CV to highlight relevant experience and skills that align with the Office Administrator role. Focus on your administrative support experience, IT skills, and ability to manage multiple tasks.
Craft a Strong Cover Letter:Write a compelling cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your skills and experiences make you a great fit for AHR's team-oriented culture.
Highlight Key Skills:In your application, emphasise key skills mentioned in the job description, such as strong IT proficiency, excellent communication abilities, and attention to detail. Use bullet points for clarity.
Proofread Your Application:Before submitting, thoroughly proofread your application materials to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at AHR
✨Showcase Your IT Skills
As an Office Administrator, strong IT skills are crucial. Be prepared to discuss your proficiency with Microsoft Office, especially Word, Excel, and PowerPoint. You might even be asked to demonstrate your skills during the interview.
✨Emphasise Teamwork
AHR values collaboration, so highlight your experience working in teams. Share examples of how you've contributed to team success and maintained positive relationships with colleagues.
✨Demonstrate Attention to Detail
Attention to detail is essential for this role. Prepare to discuss how you ensure accuracy in your work, particularly when handling marketing materials or administrative documents. Mention any specific processes you follow to avoid errors.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Think of scenarios where you've successfully managed multiple tasks or resolved conflicts, and be ready to share these experiences.
