Facilities Assistant in Coventry

We are currently recruiting for a Facilities Assistant to work from our head office in Coventry on a full-time basis, Monday to Friday. Helping us deliver a cost‑effective, high‑quality office service that meets the needs of staff and levy payers, we are seeking a proactive administrator with strong communication skills and excellent attention to detail, ideally with experience working in or supporting a facilities or health and safety environment.

Responsibilities:

• Working with the Senior Facilities Assistant to uphold compliance standards, by overseeing the organisation and accuracy of facilities and health and safety records.
• Responding to work requests generated through the internal IT portal (HALO) in a timely manner.
• Distribution of incoming post and parcels and administration relating to outgoing post and parcels, including organising couriers and ensuring that postage (franking) supplies are available.
• Ensure all services records, registers and certifications are consistently logged, stored and updated for audit readiness.
• Monitor compliance expiry dates and proactively arrange re-inspections with contractors and service providers.
• Verify contractor documentation, including RAMS, insurance and accreditation, maintaining the approved contractor register.
• Keep an up-to-date register of approved contractors, including insurances and accreditations.
• Support health and safety by maintaining statutory records, COSHH files, SDS documents and inspection logs.

Essential Criteria:

• Proven experience in an administrative role, ideally within a facilities or health and safety environment. Additional experience as a fire marshal and/or first aider is desirable.
• Good interpersonal skills, with the ability to build effective working relationships with a range of internal and external stakeholders.
• Highly numerate and computer literate, including a good working knowledge of Microsoft Office products.
• Experience of using modern information systems/portals is desirable.
• Proactive approach to problem solving.
• Effective time management and organisational skills, with the ability to prioritise tasks and manage deadlines.
• A clear communicator, both verbally and written, with a high level of attention to detail, ensuring accuracy and precision in all tasks and deliverables.
• A valid full UK driving licence is desirable.

The benefits:

• 35 hours per week, Monday-Friday.
• 33 days of annual leave plus one privilege day (inclusive of bank holidays).
• Life assurance cover (4x salary).
• A market-leading defined contribution pension scheme with Legal & General.
• Enhanced pay of 20 weeks for maternity, adoption and shared parental leave, subject to length of service.
• A paid day each year to volunteer and make a difference in your community.
• Comprehensive Employee Assistance Programme.
• Excellent training and development opportunities and an agreed development plan.
• Recognition awards throughout the year.
• Reward Gateway membership - this gives you a huge number of online discounts and savings.

Apply now, or call 024 7693 5722 if you require any further information.

Please note that we reserve the right to close the vacancy early should we receive a significant number of suitable applications. At AHDB, we are committed to developing, maintaining and supporting a culture of equality, diversity and inclusion, to include flexible working opportunities. This applies to both our workforce and the practices we follow.