Executive Assistant

We have an exciting opportunity at AGS Airport for an Executive Assistant to join our Executive Team. The role will be based at Glasgow Airport.

What we can offer you:

• Competitive salary and benefits package
• Participation in our annual bonus plan
• 25 days annual holiday plus 8 public holidays
• Generous pension contributions
• Employee Assistance Programme
• Private Healthcare
• Flexible Benefit Platform
• Life Assurance Cover
• Free on-site car parking
• Agile/Flexible working, where appropriate for the role

Job Description:

To provide support to the executive team of AGS Airports Ltd (Aberdeen, Glasgow & Southampton) including the Chief Executive Officer and Chief Financial Officer, with ad-hoc support to the Chair.

Principle accountabilities:

• To act as a first point of contact for the Executive team and to handle enquiries in a highly professional, sensitive and confidential manner.
• To provide a high level of pro-active executive assistant support including responding to correspondence and emails, diary management and coordinating meetings and events efficiently and effectively with a high degree of accuracy.
• To prepare documentation, including presentations to a high standard following brief instructions.
• To compile reports and prepare minutes from meetings to a high standard.
• To pro-actively manage the Board and Executive meeting schedule, including preparing agendas, organising and issuing Board papers and tracking actions.
• On occasion, accompany the Chief Executive Officer to meetings, including airport visits and attend Executive Committee and Board meetings held at locations other than GLA.
• To assume responsibility for specific activities, including assignments and projects for the Executive team including the AGS Annual Conference.
• Provide 'office management' for the GLA admin office.
• Accountable for the line management of the Executive Assistant team, including performance management, coaching, workload oversight, and fostering a collaborative working environment.

Qualifications:

• Proven track record of success in an executive assistant role.
• High level of written communication skills, demonstrated by ability to produce reports, minutes and draft correspondence with a high level of accuracy.
• A confident and professional manner; able to deal with a range of stakeholders including shareholder representatives, business and political leaders and colleagues effectively.
• IT literate, particularly skilled in MS Office; Word, Excel and PowerPoint with the ability to produce high calibre outputs.
• Demonstrable experience of proactively managing, on behalf of a senior team, inboxes, correspondence and diaries.
• Demonstrable strong organisation and planning skills.
• Experience of working with sensitive and confidential information in the appropriate manner.
• Flexible approach, friendly manner and a positive attitude.
• A good fit with our Airport culture and values.
• Ability to understand our Business Plan, objectives and priorities and provide support accordingly.

Framework and boundaries:

• Group Corporate governance standards and procedures.
• Company Policy and Procedures.
• UK Company Law and Legislation.
• Direct Reports: Executive Assistants.
• Requirement to coordinate work and influence key stakeholders.

Inclusive Recruitment Process: Diversity & Inclusion is important to us here at the AGS Group. We want to ensure that our process is inclusive for all applicants. If you have any questions or need any support with your application, we are here to help. Please contact our recruitment team.