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For Companies At a Glance
- Tasks: Support a UHNW family with travel, events, and daily operations.
- Company: Exclusive Single Family Office in London with a dynamic team.
- Benefits: Competitive salary and the chance to work in a unique environment.
- Why this job: Join a high-performing team and make a real difference in a prestigious setting.
- Qualifications: Experience supporting high-net-worth individuals and exceptional organisational skills.
- Other info: Confidentiality and professionalism are key in this exciting role.
The predicted salary is between 36000 - 60000 £ per year.
An exciting and exclusive opportunity has become available with a newly established, London based, Single-Family Office who are looking for an experienced Senior Executive/Personal Assistant to join their team. This role will be supporting and representing an UHNW Family and requires a highly organized, proactive professional who can anticipate needs, manage complex logistics, and ensure seamless day-to-day operations across personal, household, business and travel activities.
Key Responsibilities
- Comprehensive Support: Provide direct assistance to the Principals, acting as their primary point of contact and representative in day-to-day matters.
- Travel Coordination: Arrange complex travel itineraries including commercial and private flights, hotel accommodations, ground transportation, and yacht scheduling.
- Schedule Management: Maintain and update the Principals' calendars, ensuring all appointments, meetings, and events are accurately scheduled and communicated in a timely manner.
- Event Planning: Support the planning, coordination, and execution of social and private events, managing guest lists, logistics, and vendor relations.
- Errands & Personal Shopping: Run errands, establish and maintain relationships with boutiques and service providers, manage orders, deliveries, and returns.
- Medical Coordination: Schedule and manage all medical appointments, prescriptions, insurance claims, and related documentation for the Family.
- Records & Administration: Establish and maintain organized digital and physical filing systems for the Family's personal information, properties, and household operations.
- Household Operations: Act as the point person for creating and updating house manuals, procedures, maintenance schedules, and cost tracking.
- Staff & Vendor Liaison: Coordinate with household staff, vendors, and the Family Office to ensure smooth operations and communication.
- Project Management: Collaborate with the Operations Director and assist with special projects and initiatives as assigned by the Principals.
- Inventory Oversight: Assist with inventory management across residences and storage facilities.
- Confidentiality: Handle sensitive and confidential information with absolute discretion and professionalism.
Requirements
- Considerable experience providing high-level administrative or personal support to ultra-high-net-worth individuals.
- Polite, poised, and personable demeanour with exceptional interpersonal and communication skills.
- Demonstrated integrity, confidentiality, and trustworthiness always.
- Action-oriented, composed, and committed to the highest standard of performance and presentation.
- Anticipates needs, identifies opportunities, and proposes effective solutions.
- Exceptional accuracy and organization in all tasks.
- Comfortable handling both executive and practical responsibilities.
- Ability to manage competing priorities and adapt to changing schedules.
- Collaborative and adaptable within a small, high-performing team environment.
Remuneration will be commensurate with the duties and demands of the role and the experience of the candidate.
If you would like to find out more about the role, please send a (preferably Word) copy of your latest CV at alext@agreusgroup.com.
Senior Executive/Personal Assistant – Single Family Office, London – PLACED employer: Agreus
Contact Detail:
Agreus Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Executive/Personal Assistant – Single Family Office, London – PLACED
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Senior Executive/Personal Assistant role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Ace your interviews by doing your homework! Research the family office and understand their values and operations. This will help you tailor your responses and show that you’re genuinely interested in supporting their unique needs.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed complex logistics or coordinated events in the past. This will demonstrate your ability to handle the demands of a high-net-worth family effectively.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you stand out, and applying directly can give you an edge. Plus, it shows you’re proactive and serious about landing the job!
We think you need these skills to ace Senior Executive/Personal Assistant – Single Family Office, London – PLACED
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to highlight your experience in providing high-level support, especially for UHNW individuals. We want to see how your skills match the specific responsibilities mentioned in the job description.
Showcase Your Organisation Skills: Since this role requires exceptional organisation, include examples of how you've managed complex schedules or logistics in the past. We love seeing concrete examples that demonstrate your ability to keep everything running smoothly.
Highlight Discretion and Professionalism: Given the sensitive nature of the role, emphasise your ability to handle confidential information with discretion. We appreciate candidates who can convey their trustworthiness and professionalism in their application.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Agreus
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Executive/Personal Assistant. Familiarise yourself with the specific tasks mentioned in the job description, like travel coordination and event planning. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires exceptional organisation, prepare examples from your past experiences where you've successfully managed complex logistics or schedules. Be ready to discuss how you prioritise tasks and handle competing demands, as this will highlight your ability to thrive in a fast-paced environment.
✨Demonstrate Discretion and Professionalism
Given the nature of working with ultra-high-net-worth individuals, it's crucial to convey your understanding of confidentiality and professionalism. Share instances where you've handled sensitive information or situations with discretion, reinforcing your trustworthiness and integrity.
✨Prepare Thoughtful Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the family's expectations, the team dynamics, or upcoming projects. This not only shows your interest but also helps you gauge if the role aligns with your career goals.
