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For Companies At a Glance
- Tasks: Support a UHNW family with travel, events, and daily operations.
- Company: Exclusive Single Family Office based in London.
- Benefits: Competitive salary and opportunities for professional growth.
- Why this job: Join a dynamic team and make a real impact in a high-profile environment.
- Qualifications: Experience supporting high-net-worth individuals and exceptional organisational skills.
- Other info: Confidential role with a focus on discretion and professionalism.
The predicted salary is between 48000 - 72000 £ per year.
An exciting and exclusive opportunity has become available with a newly established, London based, Single‐Family Office who are looking for an experienced Senior Executive/Personal Assistant to join their team. This role will support and represent an UHNW Family and requires a highly organized, proactive professional who can anticipate needs, manage complex logistics, and ensure seamless day-to-day operations across personal, household, business and travel activities.
Key Responsibilities
- Comprehensive Support: Provide direct assistance to the Principals, acting as their primary point of contact and representative in day-to-day matters.
- Travel Coordination: Arrange complex travel itineraries including commercial and private flights, hotel accommodations, ground transportation, and yacht scheduling.
- Schedule Management: Maintain and update the Principals' calendars, ensuring all appointments, meetings, and events are accurately scheduled and communicated in a timely manner.
- Event Planning: Support the planning, coordination, and execution of social and private events, managing guest lists, logistics, and vendor relations.
- Errands & Personal Shopping: Run errands, establish and maintain relationships with boutiques and service providers, manage orders, deliveries, and returns.
- Medical Coordination: Schedule and manage all medical appointments, prescriptions, insurance claims, and related documentation for the Family.
- Records & Administration: Establish and maintain organized digital and physical filing systems for the Family's personal information, properties, and household operations.
- Household Operations: Act as the point person for creating and updating house manuals, procedures, maintenance schedules, and cost tracking.
- Staff & Vendor Liaison: Coordinate with household staff, vendors, and the Family Office to ensure smooth operations and communication.
- Project Management: Collaborate with the Operations Director and assist with special projects and initiatives as assigned by the Principals.
- Inventory Oversight: Assist with inventory management across residences and storage facilities.
- Confidentiality: Handle sensitive and confidential information with absolute discretion and professionalism.
Requirements
- Considerable experience providing high-level administrative or personal support to ultra-high-net-worth individuals.
- Polite, poised, and personable demeanour with exceptional interpersonal and communication skills.
- Demonstrated integrity, confidentiality, and trustworthiness always.
- Action‐oriented, composed, and committed to the highest standard of performance and presentation.
- Anticipates needs, identifies opportunities, and proposes effective solutions.
- Exceptional accuracy and organization in all tasks.
- Comfortable handling both executive and practical responsibilities.
- Ability to manage competing priorities and adapt to changing schedules.
- Collaborative and adaptable within a small, high‐performing team environment.
Remuneration
Remuneration will be commensurate with the duties and demands of the role and the experience of the candidate.
Seniority Level: Mid‐Senior level
Employment Type: Full‐time
Job Function: Administrative and Project Management
Location: London, England, United Kingdom
Senior Executive/Personal Assistant – Single Family Office in London employer: Agreus
Contact Detail:
Agreus Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Executive/Personal Assistant – Single Family Office in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Senior Executive/Personal Assistant role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Nail that interview prep! Research the family office and understand their values and operations. Prepare examples of how you've managed complex logistics or provided high-level support in the past, so you can showcase your skills effectively.
✨Tip Number 3
Be proactive during the application process! If you see a role that fits, apply through our website and follow up with a friendly email. Show your enthusiasm and commitment to the position; it can really make you stand out!
✨Tip Number 4
Stay organised! Keep track of your applications, interviews, and any follow-ups. Use tools or apps to manage your schedule and tasks, just like you would in the role you’re applying for. It’ll help you stay on top of everything and show your potential employers how organised you are!
We think you need these skills to ace Senior Executive/Personal Assistant – Single Family Office in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Senior Executive/Personal Assistant. Highlight your experience with high-net-worth individuals and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've managed complex logistics or provided exceptional support in previous positions. We love a good story!
Showcase Your Organisational Skills: Since this role requires exceptional organisation, make sure to demonstrate your skills in your application. Whether it's through your CV layout or examples of past projects, show us how you keep everything running smoothly. We appreciate attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive – a key trait we’re looking for!
How to prepare for a job interview at Agreus
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Executive/Personal Assistant. Familiarise yourself with the specific tasks mentioned in the job description, like travel coordination and event planning. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss how you've managed complex logistics in previous roles. Prepare examples that highlight your ability to juggle multiple priorities and maintain accuracy. You might even want to bring a portfolio showcasing your organisational systems or tools you've used to keep everything on track.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's crucial to convey your understanding of confidentiality. Share experiences where you've had to manage private matters discreetly. This will reassure the interviewers that you can be trusted with their family's personal affairs.
✨Ask Insightful Questions
At the end of the interview, don't forget to ask questions that show your interest in the family office's operations. Inquire about their expectations for the role or how they measure success. This not only demonstrates your enthusiasm but also helps you gauge if the position aligns with your career goals.
