Bid Administrator

AGR are working closely on an opportunity within our parent company, ABL Group, who are looking to recruit a Bid Administrator to join its team on a fixed-term basis for an initial 12 months.

About the role:

This role will be responsible for supporting the ABL bid team with tendering activities for ABL businesses worldwide. The Bid Administrator would be an integral part of the bid team by taking ownership of administrative tasks related to both live bids and the bid library. Tasks related to live bid collation would include formatting, document collation and quality reviews. The Bid Administrator would be responsible for maintaining the bid library and key business development databases including the tracking of live bids within the CRM, updating of experience portfolios, ensuring regular review of tender portals and the completion of supplier registrations. Strong interpersonal skills are required to liaise both internally with key departments and stakeholders, as well as externally with subcontractors and clients. The Bid Administration would support all internal personnel working on bids to ensure the bid process is being followed and best practice is adhered to. They will work closely with the Project Managers and technical team during tender collation and throughout the bid process. The role may at times also require the selected individual to become the key focal point for subcontractor and client engagement throughout the proposals process.

Key duties and responsibilities:

• Work with bid/project teams to optimise the tendering processes within ABL by:

• Developing and maintaining a bespoke ABL bid library of supporting materials and templates
• Completing all pre-qualification and supplier registration documentation
• Ensuring compliance with ABL internal procedures throughout the bid process
• Assisting with live bid collation, compiling supporting documentation, content and carrying out quality checks
• Monitoring and maintaining ABL accounts for standard tendering portals
• Maintaining relevant bid databases by ensuring live bid trackers and historical portfolios are up to date
• Utilising the company CRM to track and monitor live bids
• Developing presentations and graphics to support our proposals
• Supporting the back end of the bid process by ensuring all documentation is filed and any relevant metadata added

Work Experience:

• Experience of working within a fast-paced professional workplace setting
• Experience within a professional office environment engaging widely with both internal and external stakeholders.
• Experience of working within a bid team (desirable)

Qualifications:

• HND in an appropriate subject or equivalent knowledge and experience or Bachelor’s degree in business administration, Marketing, communications or similar field.
• Strong communication skills, both verbal and written, with the ability to work collaboratively across teams.
• Excellent organisational skills, ability to multitask and work in a fast-paced environment.

Technical skills:

• Analytical skills – capable of managing large datasets and performance analysis as required.
• Solid understanding of Microsoft Office tools
• Solid understanding of CRM systems and database management
• Commercial acumen with experience within a bid team
• Ability to assimilate information quickly.
• Attention to detail and quality assurance

Behavioural Skills:

• Team player with excellent interpersonal skills and the ability to engage with key stakeholders at all levels.
• Energetic, personable, and creative individual with high ethical standards.
• Well organized and self-motivated with the ability to manage own workload.
• Commitment to equality and diversity

Additional Requirements:

• Flexible approach to working hours to achieve deadlines and attend meetings
• Excellent written and spoken English
• Detail oriented individual with an ambition to grow within the organization
• Ensure that tasks are actioned and completed in a timely manner
• Adhere strictly to internal and external deadlines

At AGR we are committed to finding the best fit for our team, building a unique and exciting environment. Even if you don’t meet every requirement below but you feel you have something to bring to the table please still apply or get in touch with a member of our recruitment team. All candidates must have RTW in the UK to be considered for this role.