At a Glance
- Tasks: Support the bid team with tendering activities and maintain the bid library.
- Company: Join AGR, part of ABL Group, in a dynamic and collaborative environment.
- Benefits: Gain valuable experience in a professional setting with opportunities for growth.
- Other info: Flexible working hours and a commitment to diversity make this role unique.
- Why this job: Be a key player in exciting projects and enhance your skills in bid administration.
- Qualifications: HND or equivalent experience; strong communication and organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
AGR are working closely on an opportunity within our parent company, ABL Group, who are looking to recruit a Bid Administrator to join its team on a fixed-term basis for an initial 12 months.
About the role:
This role will be responsible for supporting the ABL bid team with tendering activities for ABL businesses worldwide. The Bid Administrator would be an integral part of the bid team by taking ownership of administrative tasks related to both live bids and the bid library. Tasks related to live bid collation would include formatting, document collation and quality reviews. The Bid Administrator would be responsible for maintaining the bid library and key business development databases including the tracking of live bids within the CRM, updating of experience portfolios, ensuring regular review of tender portals and the completion of supplier registrations.
Strong interpersonal skills are required to liaise both internally with key departments and stakeholders, as well as externally with subcontractors and clients. The Bid Administration would support all internal personnel working on bids to ensure the bid process is being followed and best practice is adhered to. They will work closely with the Project Managers and technical team during tender collation and throughout the bid process. The role may at times also require the selected individual to become the key focal point for subcontractor and client engagement throughout the proposals process.
Key duties and responsibilities:
- Work with bid/project teams to optimise the tendering processes within ABL by:
- Developing and maintaining a bespoke ABL bid library of supporting materials and templates
- Completing all pre-qualification and supplier registration documentation
- Ensuring compliance with ABL internal procedures throughout the bid process
- Assisting with live bid collation, compiling supporting documentation, content and carrying out quality checks
- Monitoring and maintaining ABL accounts for standard tendering portals
- Maintaining relevant bid databases by ensuring live bid trackers and historical portfolios are up to date
- Utilising the company CRM to track and monitor live bids
- Developing presentations and graphics to support our proposals
- Supporting the back end of the bid process by ensuring all documentation is filed and any relevant metadata added
Work Experience:
- Experience of working within a fast-paced professional workplace setting
- Experience within a professional office environment engaging widely with both internal and external stakeholders.
- Experience of working within a bid team (desirable)
Qualifications:
- HND in an appropriate subject or equivalent knowledge and experience or Bachelor’s degree in business administration, Marketing, communications or similar field.
- Strong communication skills, both verbal and written, with the ability to work collaboratively across teams.
- Excellent organisational skills, ability to multitask and work in a fast-paced environment.
Technical skills:
- Analytical skills – capable of managing large datasets and performance analysis as required.
- Solid understanding of Microsoft Office tools
- Solid understanding of CRM systems and database management
- Commercial acumen with experience within a bid team
- Ability to assimilate information quickly.
- Attention to detail and quality assurance
Behavioural Skills:
- Team player with excellent interpersonal skills and the ability to engage with key stakeholders at all levels.
- Energetic, personable, and creative individual with high ethical standards.
- Well organized and self-motivated with the ability to manage own workload.
- Commitment to equality and diversity
Additional Requirements:
- Flexible approach to working hours to achieve deadlines and attend meetings
- Excellent written and spoken English
- Detail oriented individual with an ambition to grow within the organization
- Ensure that tasks are actioned and completed in a timely manner
- Adhere strictly to internal and external deadlines
At AGR we are committed to finding the best fit for our team, building a unique and exciting environment. Even if you don’t meet every requirement below but you feel you have something to bring to the table please still apply or get in touch with a member of our recruitment team.
All candidates must have RTW in the UK to be considered for this role.
Bid Administrator in Aberdeen employer: AGR
At AGR, we pride ourselves on being an excellent employer, offering a dynamic work culture that fosters collaboration and innovation. As a Bid Administrator, you will have the opportunity to grow within a supportive environment while contributing to impactful projects on a global scale. Our commitment to employee development, coupled with a flexible approach to work, ensures that you can thrive both personally and professionally in this role.
StudySmarter Expert Advice🤫
We think this is how you could land Bid Administrator in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and recent projects, so you can tailor your answers and show them you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your skills and experiences confidently when it counts.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Bid Administrator in Aberdeen
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Bid Administrator role. Highlight your relevant experience in bid management and administrative tasks, showing us how you can support our team effectively.
Show Off Your Skills:We want to see your strong communication and organisational skills shine through. Use specific examples from your past experiences to demonstrate how you've successfully managed multiple tasks or collaborated with teams.
Be Detail-Oriented:Attention to detail is key in this role! Ensure your application is free from typos and errors. We appreciate candidates who take the time to present their work neatly and professionally.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and keep track of your application. Plus, it shows us you're keen to join our team!
How to prepare for a job interview at AGR
✨Know Your Bid Basics
Before the interview, brush up on the fundamentals of bid administration. Familiarise yourself with the tendering process and the specific responsibilities outlined in the job description. This will help you speak confidently about how your skills align with the role.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your organisational abilities. Think of times when you successfully managed multiple tasks or maintained databases. Being able to illustrate your experience with CRM systems and document management will set you apart.
✨Engage with Interpersonal Skills
Since strong interpersonal skills are crucial for this role, be ready to discuss how you've effectively communicated with both internal teams and external stakeholders. Share specific instances where your communication made a difference in a project or bid.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Inquire about the team dynamics, the tools they use for bid management, or how success is measured in the role. This shows your genuine interest and helps you assess if the company is the right fit for you.
