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- Tasks: Support directors with admin tasks, email management, and HR matters in a busy office.
- Company: Join a long-standing client of Agility, known for its growth and dynamic work environment.
- Benefits: Enjoy flexible hours, 25 days holiday, and receive a laptop and company phone.
- Why this job: Be part of a supportive team, enhance your organisational skills, and contribute to exciting events.
- Qualifications: Must be highly organised, detail-oriented, and able to prioritise tasks effectively.
- Other info: Work Monday to Friday with an early finish on Fridays!
The predicted salary is between 30000 - 42000 £ per year.
I am delighted to be working with one of Agility's longest-standing clients who due to increased growth are now looking for an Executive Assistant to join them in their busy office based in Preston. The position would suit a highly organised individual who is happy with a flexible approach and pick up whatever needs to be done. You will have an administrative assistant to support you.
Duties & Responsibilities
- Provide confidential administrative and PA support to the MD and Commercial Director, and assistance to the Construction Director.
- Email management - provide proactive support to manage the directors' email accounts by highlighting priorities and acting or responding on their behalf where appropriate, whilst retaining all important documentation for future reference.
- Provide admin support to the directors and senior managers - prepare and issue tender inquiries, subcontractor orders, and general correspondence.
- Formulate office practices and procedures.
- Set up/amend templates, forms, and checklists for use by office and site staff.
- HR matters (assist with recruitment/disciplinary/redundancy meetings and procedures, organise interviews, offer letters, reference requests, contracts, handbooks and inductions, monitor holidays, absence, lateness, and training records).
- Maintain health & safety register to document and monitor subcontractor health & safety, insurance documentation, and certificates.
- Team Building/Charity Event organisation - manage the organisation and delivery of specific events within agreed budgets.
- Management company processes, costs, and packs - preparing management company documentation, forms LPE1s, Deeds of Covenant, etc.
The Person
- Highly organised.
- Ability to prioritize.
- Great attention to detail.
The Benefits
- 8-5 pm or 8-4 pm Monday to Friday, with a 4 pm Friday finish.
- Holiday: 25 days + bank holidays.
- Laptop & Company phone provided.
Executive Assistant/Office Manager employer: Agility Resoucing
Contact Detail:
Agility Resoucing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant/Office Manager
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in executive assistant roles, such as Microsoft Office Suite, project management software, and email management systems. This knowledge will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or plan for managing multiple directors' tasks. This could be a great conversation starter during interviews and will illustrate your proactive approach to the role.
✨Tip Number 3
Research the company culture and values of Agility's client. Understanding their ethos will help you tailor your conversations and show that you're not just looking for any job, but that you're genuinely interested in contributing to their team.
✨Tip Number 4
Network with current or former employees in similar roles. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you prepare better for interviews and discussions.
We think you need these skills to ace Executive Assistant/Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the duties of an Executive Assistant. Emphasise your organisational skills, attention to detail, and any previous experience in managing emails or supporting senior management.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific examples of how you've successfully managed similar responsibilities in the past, such as email management or event organisation.
Highlight Key Skills: In your application, clearly outline your key skills that match the job description, such as prioritisation, flexibility, and administrative support. Use bullet points for clarity and impact.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Agility Resoucing
✨Showcase Your Organisational Skills
As an Executive Assistant, being highly organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to prioritise and handle the busy nature of the role.
✨Familiarise Yourself with Email Management
Since email management is a key responsibility, be ready to discuss how you would approach managing a director's inbox. Consider sharing strategies you've used in the past to highlight priorities and respond effectively on behalf of others.
✨Prepare for HR-Related Questions
Given the HR responsibilities involved, brush up on your knowledge of recruitment processes and employee management. Be prepared to discuss any relevant experience you have in organising interviews or handling HR documentation.
✨Demonstrate Team Building Experience
The role involves organising team-building and charity events. Think of examples where you've successfully planned and executed events, focusing on your budgeting skills and ability to work within constraints. This will show your capability to manage such tasks effectively.