At a Glance
- Tasks: Manage and coordinate the company's vehicle fleet efficiently while providing excellent administrative support.
- Company: Join a friendly and supportive team at Agilico, an equal opportunity employer.
- Benefits: Enjoy a competitive part-time salary, company car allowance, and employee wellbeing support.
- Other info: Flexible working hours and a positive, solution-oriented work environment.
- Why this job: Make a real impact in fleet management while developing your organisational and communication skills.
- Qualifications: Previous admin experience, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 31500 - 38500 £ per year.
- Job Title
- Fleet Coordinator (Part-Time)
- Location
- Gateshead Office
- Hours
22.5 hours per week, set your work pattern!
Job Purpose
The Fleet Coordinator is responsible for supporting the efficient management of the company's vehicle fleet.
This role ensures that vehicles are maintained, compliant, and available to support operational requirements while providing excellent administrative support, liaising with drivers, suppliers, and internal stakeholders.
The successful candidate will be highly organised, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities
- Fleet Administration
- Maintain accurate and up-to-date fleet records, including vehicle inspections, servicing, MOTs, insurance, licences, and taxation.
- Monitor vehicle compliance and ensure all documentation is current and legally compliant.
- Coordinate vehicle servicing, maintenance, repairs, and breakdown assistance.
- Maintain records of vehicle allocations, mileage, fuel usage, and associated costs.
- Manage onboarding and off boarding of all vehicles.
- Vehicle Compliance and Management
- Schedule and monitor MOTs, inspections, servicing, and warranty work.
- Ensure fleet vehicles meet health, safety, and regulatory requirements.
- Support accident and incident management processes, including reporting and documentation.
- Assist with managing company vehicle handovers and returns.
- Supplier and Stakeholder Liaison
- Act as a key point of contact for drivers, vehicle suppliers, leasing companies, and maintenance providers.
- Build positive working relationships with external suppliers to ensure high levels of service.
- Resolve fleet-related queries promptly and professionally.
- General Support
- Provide administrative support to the Operations and Fleet teams.
- Assist with the implementation of fleet policies and procedures.
- Support business initiatives aimed at improving fleet performance, safety, and sustainability.
Person Specification
Essential Skills and Experience
- Previous administrative or coordination experience.
- Strong organisational skills with excellent attention to detail.
- Ability to prioritise workload and meet deadlines.
- Proficient in Microsoft Office applications, particularly Excel, Outlook and Word.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and proactive approach.
Desirable Skills and Experience
- Previous experience within fleet, transport, logistics, or vehicle management.
- Knowledge of vehicle compliance requirements and fleet legislation.
- Experience working with fleet management systems.
- Personal Attributes
- Reliable and professional.
- Highly organised and methodical.
- Customer-focused approach.
- Adaptable and willing to learn.
- Positive and solution-oriented mindset.
Benefits
- Competitive part-time salary.
- Company car allowance
- Company pension scheme.
- Employee wellbeing support.
- Friendly and supportive working environment.
Agilico is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Fleet Coordinator (Part-Time) in Gateshead employer: Agilico Workplace Technologies
Agilico Workplace Technologies is an excellent employer, offering a supportive work culture that values teamwork and customer service. Located in Edinburgh, employees benefit from generous holiday allowances, a cycle to work scheme, and opportunities for personal growth within the company, making it a rewarding place to build a career.
Contact Details:
Agilico Workplace Technologies Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Coordinator (Part-Time) in Gateshead
✨Get Local and Get Networking
The transportation and logistics sector thrives on local connections, so don’t hesitate to hit up local job fairs or industry meetups. Chat with people in the field—it could lead to a part-time gig that isn’t even advertised yet!
✨Join Community Groups
Look for community groups or forums related to transportation and logistics. Places like Facebook groups or LinkedIn communities can be great for finding opportunities and making contacts. You never know when someone might need a helping hand with logistics!
✨Be Ready for Flexibility
Part-time positions in transportation often come with varying hours, so keep your schedule flexible. Show potential employers, like Agilico Workplace Technologies, that you’re adaptable—this will make you a much more attractive candidate!
✨Showcase Your Skills
Consider creating a mini portfolio or a simple LinkedIn profile highlighting relevant experience like driving, delivery, or supply chain management. When you apply directly on our website, make sure to include this info—it’ll help you stand out in a busy field!
We think you need these skills to ace Fleet Coordinator (Part-Time) in Gateshead
Some tips for your application 🫡
Show Off Your Relevant Experience:When applying for a part-time role in transportation and logistics, make sure to highlight any previous experience you've got in the field. Emphasise skills like route planning, inventory management, or your familiarity with relevant software. If you've worked at a warehouse or have experience driving, sprinkle that in there!
Certifications Matter!:If you've got any certifications related to transportation or logistics—like a forklift licence or safety training—mention those! They could give you an edge over other candidates. Throw in any coursework or training relevant to the industry, as this shows you're not just looking for a job; you're dedicated to the field.
Balance Your Flexibility and Availability:Since this is a part-time role, make it clear in your application when you’re available to work. Companies like Agilico Workplace Technologies appreciate candidates who are flexible and willing to adapt to varying schedules, so highlight any days or shifts that you can easily cover!
Connect Your Cover Letter with Passion for Logistics:In your cover letter, let your excitement for the transportation and logistics industry shine through! Talk about why you want to work at Agilico Workplace Technologies, and show us how your skills and interests align with their mission. A bit of passion goes a long way in making your application stand out!
How to prepare for a job interview at Agilico Workplace Technologies
✨Master the Logistics Lingo
When you're prepping for the interview with Agilico Workplace Technologies for a part-time role in transportation and logistics, make sure you're up to speed with the key jargon. Terms like 'supply chain optimization' and 'freight management' are going to pop up, so showing you understand them will impress the interviewers!
✨Show Off Your Organisational Skills
This role will likely test your ability to manage multiple tasks and timelines. You might get asked how you would handle unexpected delays or shifts in schedules. Be ready with examples from past experiences where you’ve demonstrated strong organisational skills, which is crucial in this field.
✨Flexibility is Key!
Part-time roles in logistics often demand flexibility, so share your willingness to adapt to changing schedules or workloads. Talk about any past experiences that showcase how you managed your time effectively while juggling various responsibilities – that'll definitely resonate with the hiring team!
✨Research Tools of the Trade
Familiarise yourself with popular logistics software and tools that are commonly used in the industry. If you know of any specific systems Agilico Workplace Technologies uses, even better! Mentioning your familiarity with inventory management systems or route optimization tools can really bolster your case.
