Payroll Manager in Swansea

The Payroll Manager role at HAYS is a pivotal position within a dynamic, multi-site organization based in Swansea. This is a permanent, full-time position offering a flexible hybrid working pattern that promotes work-life balance. The successful candidate will be responsible for overseeing the end-to-end payroll process, ensuring all employees are paid accurately and on time. You will lead a small team, providing guidance, support, and expertise to maintain the integrity of payroll operations. As the key subject matter expert, you will ensure compliance with payroll legislation, manage payroll systems, and identify opportunities for process improvements. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, enjoys variety, and is committed to delivering high-quality payroll services.

Qualifications

• The ideal candidate will possess extensive hands-on payroll experience within a complex, multi-site environment.
• Strong knowledge of payroll legislation and statutory requirements is essential.
• Proficiency in payroll software systems such as Workday, iTrent, or Zellis, coupled with excellent IT skills, particularly in Excel, is highly desirable.
• A thorough understanding of time and attendance integration with payroll systems is necessary.
• The candidate should demonstrate exceptional organizational skills, the ability to remain calm under pressure, and a proactive, solutions-focused mindset.
• Previous experience managing payroll reconciliations, HMRC submissions, and process improvements will be considered advantageous.
• Relevant professional certifications or qualifications in payroll or HR administration are a plus.

Responsibilities

• Manage the end-to-end payroll process across multiple sites, ensuring accuracy, timeliness, and compliance with legislation.
• Maintain and update payroll records meticulously, ensuring data integrity and confidentiality.
• Ensure correct application of tax codes, pension contributions, statutory payments, and deductions.
• Handle time and attendance data, ensuring seamless integration with payroll systems.
• Review payroll journals, reconcile accounts, and perform regular audits to maintain financial accuracy.
• Manage HMRC submissions, including Real Time Information (RTI) reports and other statutory reporting requirements.
• Upload and verify BACS files for salary payments, ensuring secure and timely transactions.
• Respond to payroll-related queries from employees and management with professionalism and confidentiality.
• Identify, recommend, and implement process improvements to enhance payroll efficiency and accuracy.
• Oversee payroll dashboards and reporting, providing insights and updates to stakeholders.
• Lead annual payroll planning, project timelines, and coordinate with relevant departments and external partners.
• Build resilience into payroll processes, ensuring continuity and compliance during periods of change or challenge.
• Conduct remote payroll clinics or training sessions to support staff understanding and engagement.

Benefits

Joining HAYS as a Payroll Manager offers a comprehensive benefits package designed to support your professional and personal well-being. You will enjoy enhanced annual leave entitlements, health benefits, and access to various wellness programs. The organization promotes a healthy work/life balance through flexible working arrangements and hybrid work patterns. Additional benefits include ongoing professional development opportunities, a supportive team environment, and a clear pathway for career progression. HAYS values its employees and invests in creating a positive, inclusive workplace where everyone can thrive.

HAYS is committed to fostering an inclusive environment where diversity is celebrated and equal opportunities are provided to all employees and applicants. We believe that a diverse workforce enhances our ability to serve our clients and supports our organizational growth. We welcome applications from individuals of all backgrounds, regardless of race, gender, age, disability, religion, or sexual orientation. Our recruitment process is fair, transparent, and designed to select the best candidates based on merit and potential.