At a Glance
- Tasks: Plan and deliver unique events and weddings at Civic House.
- Company: Join Agile City CIC, a vibrant community interest company in North Glasgow.
- Benefits: Gain hands-on experience in event coordination with a supportive team.
- Other info: Enjoy a dynamic role with varied responsibilities and opportunities for growth.
- Why this job: Make unforgettable memories for couples and communities through your creativity.
- Qualifications: Passion for hospitality and strong communication skills required.
The predicted salary is between 30000 - 42000 £ per year.
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Agile City CIC is delighted to announce an exciting new opportunity for an Events & Wedding Co-ordinator to join us on a 12-month fixed term contract.
Agile City is a community interest company that creates work and event space for social, cultural and green enterprise. We operate across two buildings in North Glasgow – Civic House and Glue Factory. This is an exciting opportunity to join our team and play a key part in the next stage of our development. No two days or events will be the same!
Warm and engaging, you will plan and deliver events and weddings in our primary venue, Civic House. We have a very active events calendar throughout the year, with a limited number of weddings per season. Hands-on and varied, this role covers operations, sales, and administration.
- Personable and customer focused
- Hardworking with a strong work ethic
- Passionate about hospitality, events and weddings
The role:
As Wedding & Events Co-ordinator you will report to the Head of Events & Operations and work closely alongside the Community Coordinator, Bar Manager, Duty Managers and Event Support staff. We work together in a tight-knit team whilst ensuring everyone has autonomy to deliver their roles. The successful candidate will enjoy working independently across the following workstreams:
Hires
Civic House is where we engage with our audiences, creating memorable events for our community working across cultural, social and green enterprise. Offering a unique collection of spaces that are used for both public and private events; the Venue, Canteen, Project Space and first floor Studio, we work with fantastic partners to host festivals, conferences, workshops, screenings, filming and performances. Some examples of our event partners include: Glasgow Short Film Festival, Counterflows Festival, Scottish Mental Health Arts Festival, Scottish Refugee Council, Archifringe and many more. Check out our Events Archive for more information.
The Co-ordinator will be a warm, personable individual whose passion for events is evident. Someone that is driven by hospitality and who thrives on making each event the best it can be.
Responsibilities:
- Handle email enquiries professionally, responding swiftly and thoughtfully
- Convert leads and secure bookings for events
- Build relationships and generate new business
- Collaborate with wider team for seamless event handovers
- Balance a busy diary of events and appointments with planning and admin
- Manage sales pipeline to optimise bookings
- Host show rounds for our guests, providing quotations and securing bookings
Weddings
Civic House offers couples a unique and personal experience for their wedding or reception. Offering a rustic, industrial edge, the building takes on the personality of each couple, creating memories that last a lifetime.
Due to our calendar of events, we only host a limited number of weddings each year – making them even more special!
Responsibilities:
- To coordinate and plan each wedding or celebration, ensuring all details are executed flawlessly
- Work closely with couples to understand their vision and bring it to life, coordinating with various vendors and managing timelines to ensure the perfect day
- Provide personalised support and guidance to couples throughout the planning journey
- Deliver each wedding/reception operationally on the day from set up to service. We expect to deliver between 10-12 Weddings per year.
- Manage timings and event flow in line with the couple’s schedule
- Provide exceptional customer service and hospitality to couples and their guests
- Conduct viewings, listening to couple’s needs and help them visualise their day with us
How to apply
Full job outline can be found at - https://agile-city.com/wp-content/uploads/2025/10/AC-Events-and-Wedding-Coordinator_2025-Role-Overview.docx.pdf
Send your CV to - HR@agile-city.com
Complete our application form at - https://forms.gle/PyvrYtUrKa2ZG3fR6
Events & Wedding Coordinator in Glasgow employer: Agile City CIC
Agile City CIC is an exceptional employer that fosters a warm and engaging work culture, perfect for those passionate about hospitality and events. Located in North Glasgow, our team thrives on collaboration and autonomy, offering unique opportunities for personal and professional growth while delivering memorable experiences for our community. With a diverse events calendar and a focus on social and cultural enterprises, you will find meaningful and rewarding employment here, where no two days are the same.
StudySmarter Expert Advice🤫
We think this is how you could land Events & Wedding Coordinator in Glasgow
✨Get Your Foot in the Door with Walk-Ins
In the hospitality and food service game, a personal touch goes a long way. Instead of waiting for listings, why not walk into local restaurants, cafes, or hotels? Bring your best smile and a CV, and show them that you're eager to join their team right on the spot!
✨Tap into Seasonal Hiring Trends
With temporary roles often popping up during busy seasons, like summer or festive times, keep an eye out for openings as these businesses ramp up. Joining local community groups on social media can also help you stay ahead of the game: think pop-up events, seasonal fairs, or any openings in your area!
✨Utilise Your Network in the Industry
We all know people in the hospitality world, right? Now's the time to message those friends or acquaintances who might already be working in restaurants or bars. They could give you the insider scoop on who’s hiring or even put in a good word for you – it’s all about that inside connection!
✨Apply Through Us for Quick Visibility
Don't forget you can apply for temporary roles directly through our website! It’s not just about the big chain restaurants; many smaller, local places look there for quick hires. Plus, it helps us get you on the radar of employers looking for passionate workers like you, so what are you waiting for?
We think you need these skills to ace Events & Wedding Coordinator in Glasgow
Some tips for your application 🫡
Show Off Your Service Skills:In the hospitality-food-service game, your ability to connect with customers is key. Make sure to highlight any relevant experience in your CV, like working in cafes or restaurants, and emphasise your skills in teamwork and communication. Don't forget to mention any customer service training or certifications you've got under your belt!
Flexibility is Your Best Friend:Since this is a temporary role, you'll want to showcase your flexibility in your application. In your cover letter, mention your availability and willingness to work various shifts, including weekends or holidays. Employers love knowing they can rely on you during busy periods!
Bring Your Personality to the Front:In hospitality, it's not just about what you can do; it's about who you are! Let your personality shine through in your cover letter. A warm, engaging tone can really make your application stand out and show your potential to create a welcoming atmosphere for customers.
Include Relevant References:References can make a huge difference in the hospitality-field. Consider including a couple of references from previous employers or colleagues in your CV who can vouch for your customer service skills and ability to thrive in fast-paced environments. This adds credibility and elevates your application!
How to prepare for a job interview at Agile City CIC
✨Show Off Your Customer Service Skills
In the hospitality-food-service sector, it's all about the customer experience. Be ready to discuss specific examples where you've gone above and beyond for a customer or handled a difficult situation. They’ll appreciate knowing that you can keep your cool and maintain a positive attitude even when things get a bit hectic!
✨Know Your Menu Inside and Out
Whether you're applying for a temporary role as a server or in the kitchen, it’s important to familiarise yourself with the menu and any signature dishes they serve at Agile City CIC. During the interview, they might ask about your food and drink recommendations, so having a few tasty suggestions up your sleeve will show you're genuinely interested in contributing to the team.
✨Emphasise Your Flexibility
Temporary roles often require a bit of juggling with shifts and responsibilities. Be sure to convey your willingness to adapt and take on different roles as needed. Share instances where you’ve quickly switched tasks or taken the initiative to help out your colleagues, showing that you're a team player.
✨Dress the Part and Exude Personality
In hospitality, first impressions matter! Even for a temporary position, donning smart-casual attire can set the right tone. Plus, don't hold back on your personality – let your enthusiasm shine through, as they’re looking for someone who can mesh well with the team and create a welcoming atmosphere for guests.
