Premises Coordinator

We are seeking a proactive and highly organised Premises Coordinator to join our team. In this vital role, you will be responsible for the day-to-day administrative and operational support of our building’s maintenance and facilities management. You’ll be the go-to person for coordinating contractors, managing maintenance schedules, and ensuring our premises remain safe, compliant, and efficient.

Main Responsibilities as Premises Coordinator:

• Administrative Support: Maintain accurate records, handle documentation, and support general administrative tasks related to building operations.
• Contractor Management: Coordinate with contractors, manage work orders, audit service reports, and ensure timely, high-quality service delivery.
• Maintenance Coordination: Schedule and oversee building repairs and maintenance, including HVAC, security systems, and general upkeep.
• Compliance & Safety: Assist with audits and ensure compliance with statutory requirements such as L8 water controls and emergency lighting tests.
• Health & Safety: Lead H&S walk-rounds and ensure timely completion of follow-up actions.
• Communication: Act as a liaison between the Premises team and internal/external stakeholders, responding to enquiries via the Premises mailbox.
• Asset Management: Support the upkeep of our asset management system, ensuring data accuracy.
• Training Room Coordination: Manage bookings and logistics for training room usage.

Skills and experience you need as Premises Coordinator:

• Knowledge and awareness of the Facilities Management industry
• Strong PC skills, including proficiency in Microsoft Office and asset management software
• Excellent administrative, planning, and prioritisation skills
• Strong problem-solving abilities with a proactive approach to resolving issues
• Clear and confident communication skills, both written and verbal
• Experience delivering Premises services in a professional and efficient manner
• Practical experience working with supply partners and contractors
• Customer service experience with the ability to communicate effectively at all levels
• Results-oriented with strong time management and analytical thinking skills
• Self-motivated and adaptable, with integrity, positivity, and enthusiasm
• Strong relationship-building skills, fostering collaboration internally and externally
• Awareness of compliance and health and safety regulations

At Ageas we offer a wide range of benefits to support you and your family inside and outside of work, which helped us achieve Top Employer status in the UK.

Here are some of the benefits you can enjoy at Ageas:

• Supporting your Health: Dental Insurance, Health Cash Plan, Health Screening, Will Writing, Voluntary Critical Illness, Mental Health First Aiders, Well Being Activities – Mindfulness.
• Supporting your Wealth: Annual Bonus Schemes, Annual Salary Reviews, Competitive Pension, Employee Savings, Employee Loans.
• Supporting you at Work: Well-being activities, mindfulness sessions, Sports and Social Club events and more.
• Supporting you and your Family: Maternity/pregnant parent/primary adopter entitlement of 16 weeks at full pay and paternity/non-pregnant parent/co-adopter at 8 weeks’ full pay.
• Benefits for Them: Partner Life Assurance and Critical Illness cover.
• Get some Tech: Deals on various gadgets including Wearables, Tablets and Laptops.
• Getting around: Car Salary Exchange, Cycle Scheme, Vehicle Breakdown Cover.
• Supporting you back to work: Return to work programme after maternity leave.

We are one of the largest car and home insurers in the UK. Our People help Ageas to be a thriving, creative and innovative place to work. We show this in the service we provide to over four million customers. As an inclusive employer, we encourage anyone to apply. We’re a signatory of the Race at Work Charter and Women in Finance Charter, member of iCAN and GAIN. As a Disability Confident Leader, we are committed to ensuring our recruitment processes are fully inclusive. That means if you are applying for a job with us, you will have fair access to support and adjustments throughout your recruitment experience. If the list does not cover the support you need, please contact our Recruitment Team to discuss how they can help. We also guarantee an interview for applicants with a disability who meet the minimum criteria for the role.

We have a zero-tolerance approach towards any form of harassment during the recruitment process, ensuring that everyone is treated with respect and professionalism. Our aim is to have great people everywhere in our business and we’re always looking for outstanding people to join us. Most roles across Ageas allow a proportion of your time to be spent working from home and we’re open to discussing flexible working, including full-time, part-time or job share arrangements.

Want to be part of a Winning Team? Come and join Ageas. Click on the ‘Apply button’ to be considered.