Business Center Coord in Bracknell

• Ensure the business centre is maintained to a high standard, liaising with facilities, IT and the restaurant as needed.
• Set up meeting rooms in advance and provide support throughout as required. Trouble shoot routine technical queries.
• Meet and greet all visitors in a friendly and professional manner.
• Maintain supplies and process related expenses.
• Monitor security cameras for front of house and manage secure entry to the building.
• Actively participate in health and safety activities and be the Fire Assembly Coordinator for the Business Centre.
• Maintain a basic, but up-to-date understanding of company products and personnel to redirect incoming queries to the correct department in a professional and timely manner.
• Make recommendations for improvement, and in agreement with the HR Manager, implement new processes to enhance the smooth running of Business Centre activities in support of changing business needs.
• Maintain and develop content for the Business Centre InfoShare page.

Event coordination

• Book business meetings of all sizes both on and off site. Source venues as required. Book taxi’s/coaches, hotel rooms, refreshments, restaurants, and entertainment as needed.
• In conjunction with HR/Events Committee, coordinate company functions, seasonal events, and support charity activities.

Travel

• Be the main contact with the corporate travel agency for escalations.
• Manage relationships with preferred supplies for local hotels, taxis, and restaurants.
• Support visa applications and prepare business invitation letters.
• Support visitors with booking taxis and hotels.

Administrative support to ELT

• Provide confidential admin support to the ELT and support travel arrangements.

HR

• Coordinator work experience, working with HR, H&S, IT and school liaisons.
• Manage long service award process.
• Support recruitment, including updating the vacancy tracker, booking interviews, and assisting with the new starter process.
• Support training, including updating the training tracker, booking certified training and coordination of meeting rooms and candidate invites.
• Assist with admin projects, such as scanning and shredding documentation in accordance with GDPR.
• Maintaining car information, ensuring adherence to the company car policy.

Facilities

• Prepare purchase orders in SAP for the Facilities and wider resources teams.
• Maintain the asset register on the facilities management system.
• Support admin projects as required.

IT

• Assist with the new starter process, including setting up and maintaining security cards.

Marketing

Maintain the distributor portal.

SKILLS AND EXPERIENCE:

• Preferably, some experience of working in either a business centre, event coordination or travel role, with direct customer contact.
• Strong administration skills, with a good working knowledge of MS Office and proficiency in using various IT systems.
• Ability to communicate effectively at all levels.
• Ability to prioritise workload and manage several activities at once.
• Ability to work accurately and calmly with interruptions.

PERSON SPECIFICATION

• Comfortable and confident to work with minimal supervision.
• Good communicator both written and verbal – friendly, professional, and concise.
• Confidential and decreet.
• Flexible team player.
• Enthusiastic, reliable, and proactive.
• Enjoys supporting various functions with administrative tasks