At a Glance
- Tasks: Support operations, manage supplies, and organise events in a dynamic tech environment.
- Company: Join a growing tech company that's part of a Fortune 500 firm in the US.
- Benefits: Part-time hours, supportive team, and a fun work culture.
- Other info: Bring your sense of humour and thrive in a collaborative atmosphere.
- Why this job: Make a real difference while developing your skills in a vibrant office.
- Qualifications: Strong organisational skills and experience with O365 tools required.
The predicted salary is between 31500 - 38500 £ per year.
Office Assistant maternity cover fixed term contract 12 months. Part-time (30hrs Monday – Thursday).
The role
The Office Assistant is a unique, demanding position. It takes a diverse set of skills – and an amazing individual – to really thrive in the role. If that sounds like you then keep on reading…
If you don’t know much about us, we’re a Technology company here in Northern Ireland but part of a Fortune 500 company in the US. We help people cover medical expenses beyond their standard health insurance, and when they come to us, they really need us. In Belfast, we are building first class technology to support these customers in their greatest time of need. Our technology teams have grown significantly since we launched in October 2019 with 170 employees and counting! We’re located over 2 fabulous floors in City Quays 3 and we’re looking for someone to help our Head of Operations & ESG ensure we continue to operate in the right fashion.
What you'll be doing:
- Liaising with our awesome team, suppliers and clients
- Scheduling and supporting induction activities for new employees
- Stocking and maintaining stationery and office supplies
- Maintaining our facility, liaising with staff, partners and vendors to deal with any issues arising
- Dealing with correspondence and queries
- Planning and facilitating staff engagement initiatives
- Implementing and maintaining procedures/office administrative systems
- Organising meetings and maintaining databases
- Assisting with the planning and delivery of company events or conferences
- Assisting with the preparation of presentations and reports
- Ensuring that we remain compliant with relevant health and safety legislation
- Booking catering, transport and accommodation as required
What you should have:
Essential
- Next level planning and organisational skills
- Experience ordering and managing stock and supplies
- Experience with O365 (or similar) tools
- Effective communication skills both written and verbal
- Proven ability to build and nurture relationships with colleagues and partners
- Demonstrated reliability and discretion
- An independent and pro-active mindset with the ability to use own initiative
- High personal standards
- GCSE Maths and English grade C or above or equivalent
- A sense of humour, we do serious work, but we don’t take ourselves too seriously!
This is a fully office-based role.
Sound like the opportunity you've been looking for? Apply now!
Aflac Northern Ireland is an equal opportunity employer.
Office Assistant 12 Month FTC in Belfast employer: Aflac Northern Ireland
Aflac Northern Ireland is an exceptional employer, offering a dynamic work environment where your contributions truly matter. With a focus on employee growth and a supportive culture, we provide opportunities for professional development while ensuring a healthy work-life balance in our vibrant Belfast office. Join us in making a meaningful impact as we support customers during their most challenging times, all within a collaborative and engaging team atmosphere.
