A fantastic opportunity for an Executive Assistant to join a fast-growing media group based in the heart of Soho. The successful candidate will be highly organised, discreet and polished, providing first-class support to the Chief Operating Officer.
This is a varied, fast-paced role for someone who enjoys being a true right hand to a senior executive. You will anticipate needs, manage competing priorities and act as a trusted point of contact across the organisation and beyond.
Responsibilities will include, but are not limited to:
- Full, proactive management of a complex diary
- Inbox management, drafting correspondence and responding on the COO’s behalf where appropriate
- Acting as gatekeeper and first point of contact for internal and external stakeholders
- Liaising with the senior leadership team and fellow EAs to coordinate schedules and priorities
- Preparing briefing packs, agendas and board papers
- Attending meetings, taking minutes and tracking actions through to completion
- Supporting business and legal affairs administration, including tracking contracts through to signature and maintaining accurate records
- Supporting the COO on projects, research and presentations
- Organising domestic and international travel, including detailed itineraries, accommodation and visas
- Coordinating business events and entertaining
- Processing expenses
- Handling highly confidential matters with complete discretion
- Providing an element of private support, including personal diary, travel and household administration
The ideal candidate will:
- Have proven experience as an Executive Assistant at senior level, ideally supporting a COO, founder or C-suite executive
- Have experience of providing both business and private support
- Have experience within media, entertainment or a legal environment
- Be exceptionally organised, with the ability to manage multiple priorities and pivot at short notice
- Have absolute discretion and integrity
- Be a polished, confident communicator, both written and verbal
- Have excellent attention to detail and strong IT skills
- Be proactive, adaptable and solutions-oriented
- Be ambitious and keen to grow with the organisation
EA to COO in London employer: Afina Partners Careers
Join an iconic British heritage brand as a Sales and Operations Assistant, where you'll be at the heart of a dynamic and fast-growing business. With a culture that values proactivity and innovation, you'll have the opportunity to work closely with the Co-founders, gaining invaluable experience while contributing to meaningful projects. Enjoy a supportive environment that encourages personal growth, offers diverse responsibilities, and provides the chance to travel, making this an exceptional place to develop your career.
