A fantastic opportunity for an Executive Assistant to join a fast-growing media group based in the heart of Soho. The successful candidate will be highly organised, discreet and polished, providing first-class support to the Chief Operating Officer.
This is a varied, fast-paced role for someone who enjoys being a true right hand to a senior executive. You will anticipate needs, manage competing priorities and act as a trusted point of contact across the organisation and beyond.
Responsibilities will include, but are not limited to:
Full, proactive management of a complex diary
Inbox management, drafting correspondence and responding on the COO’s behalf where appropriate
Acting as gatekeeper and first point of contact for internal and external stakeholders
Liaising with the senior leadership team and fellow EAs to coordinate schedules and priorities
Preparing briefing packs, agendas and board papers
Attending meetings, taking minutes and tracking actions through to completion
Supporting business and legal affairs administration, including tracking contracts through to signature and maintaining accurate records
Supporting the COO on projects, research and presentations
Organising domestic and international travel, including detailed itineraries, accommodation and visas
Coordinating business events and entertaining
Processing expenses
Handling highly confidential matters with complete discretion
Providing an element of private support, including personal diary, travel and household administration
The ideal candidate will:
Have proven experience as an Executive Assistant at senior level, ideally supporting a COO, founder or C-suite executive
Have experience of providing both business and private support
Have experience within media, entertainment or a legal environment
Be exceptionally organised, with the ability to manage multiple priorities and pivot at short notice
Have absolute discretion and integrity
Be a polished, confident communicator, both written and verbal
Have excellent attention to detail and strong IT skills
Be proactive, adaptable and solutions-oriented
Be ambitious and keen to grow with the organisation
...
EA to COO employer: Afina Partners Careers
Join an iconic British heritage brand as a Sales and Operations Assistant, where you'll be at the heart of a dynamic and fast-growing business. With a culture that values proactivity and innovation, you'll have the opportunity to work closely with the Co-founders, gaining invaluable experience while contributing to meaningful projects. Enjoy a supportive environment that encourages personal growth, offers diverse responsibilities, and provides the chance to travel, making this an exceptional place to develop your career.
