Data, Coder and Summariser in Baildon

As reader coder and Summariser you are to support the data quality team in their work and as your knowledge, skills, and experience progress you will undertake development across the varying responsibilities of the team. You are required to maintain an up-to-date knowledge around QOF, Information Governance, Information Management, IG Toolkit, Data Protection, Caldicott, Freedom of Information legislation and implement these throughout your daily duties.

Working hours: 22.5 hours per week - two positions:

• Position One: Monday 8am-4pm, Tuesday 8am-4pm, Friday 8am-4pm.
• Position Two: Monday 9am-5pm, Thursday 9am-5pm, Friday 9am-5pm.

Main duties of the job:

• Responsible for read coding and linking to existing and new problems by marking it as a new episode / ongoing and decide the appropriate place to attach it in the patient record.
• Responsible for coding complex medical documents and summarising Medical Record Envelopes when received into practice.
• Management of NHS Mail and daily incoming mail, this includes scanning and attaching all patient-related documents to patient records and distribution of other post appropriately.
• Ensure all patient records are maintained appropriately working to Information Governance standards and the provisions of Data Protection.
• Managing E-consults, subject access requests, Insurance reports, death certificates and cremation forms.
• Processing safeguarding documents in line with the Affinity Care safeguarding administration protocol.
• Dealing with medical record movement and the EDI links and queries from PCSE.
• Responsible for assigning and dealing with unassigned tasks in a timely manner that have been received from internal and external sources to the appropriate members of the team or individuals in a timely manner.
• Support the team with Retinal Screening reports running and saving.
• Support the team on management of PNL and E-Cards on the Cervical Screening Management System (CSMS).
• Provide support across Affinity Care when required.

About us:

We are Affinity Care Primary Care Network covering a population of over 64,000 patients over 7 GP practices and 8 sites, all in the Bradford area. Our ethos is to provide patient focused care based on the model of GP-led family orientated general practice tailored to local population needs. Our practices are highly accredited training practices, level 3 research ready sites within an embedded ethos of our learning organisation. We are a friendly enthusiastic and hard working team with opportunities for career progression and will provide support and development for anyone demonstrating capability, enthusiasm, commitment and strong work ethic.

Benefits include: 5 weeks annual leave (pro rata for part time hours), Birthday Holiday.

Job responsibilities:

As Readcoder and Summariser you will be part of the data quality team working as a group to ensure that the patients records are kept accurate and up to date. As your knowledge, skills, and experience progress you will undertake development across the varying responsibilities of the team. You are required to maintain an up-to-date knowledge around QOF, Information Governance, Information Management, Data Protection, Caldicott, Freedom of Information legislation, Safeguarding and implement these throughout your daily duties.

Key Responsibilities:

• Responsible for read coding, linking to existing and new problems by marking it as a new episode / ongoing in the patient record.
• Responsible for coding complex medical documents and summarising Medical Record Envelopes when received into practice.
• Management of NHS Mail if required and dealing with daily incoming mail, this includes scanning and attaching all patient-related documents to patient records and distribution of other post appropriately.
• Ensure all patient records are maintained appropriately working to Information Governance standards and the provisions of Data Protection.
• Managing subject access requests, Insurance reports, death certificates and coroner’s request.
• Processing safeguarding documents in line with the Affinity Care safeguarding administration protocol.
• Dealing with medical record movement and the EDI links and queries from PCSE.
• Responsible for assigning and dealing with unassigned tasks in a timely manner that have been received from internal and external sources to the appropriate members of the team or individuals in a timely manner.
• Day to day management of Cervical Screening Management System (CSMS) to ensure patients records are up-to-date and appropriately called for in a timely manner.
• Provides support across Affinity Care when required.
• Undertake all mandatory training in accordance with the Mandatory Training Policy.
• Attendance at PLT sessions for ongoing development.
• To assist line manager with the achievement of the IG Toolkit by completing appropriate training and any additional information required.
• To challenge in a constructive way and actively seek new ways of working, constantly looking for improved processes and procedures across whole systems.
• To reduce waste in all forms including ensuring best use of staff time and skill mix, as well as the use of consumables/materials/equipment and other resources such as ensuring surgeries run to full capacity.
• To be an advocate of Affinity Care portraying a professional image at all times.
• To actively take part in relevant training and education sessions.
• Some duties may change in line with the needs of the practice. These will stay within reasonable scope to those outlined above and will be discussed with you at the time.

Affinity Care is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Colleagues should ensure that they are aware of our policy and procedures for safeguarding and discharge their responsibilities for safeguarding effectively. It is each individual colleague’s responsibility to maintain competences with regards to levels of safeguarding training commensurate with individual roles. Colleagues should report any safeguarding concerns to appropriate agencies in line with the safeguarding policy.

Person Specification:

• An understanding, acceptance and adherence to the need for strict confidentiality.
• An understanding of data protection legislation.
• GCSE English Language, Grade C or above (or equivalent).
• Experience using medical systems.
• General Practice or NHS experience.
• Coding and summarising experience.
• Working knowledge of Microsoft Office Applications.

Other:

• Evidence of willingness to learn and develop.
• Ability to multi-task.
• Adaptable, innovative, forward looking.
• Enthusiasm, with energy and drive.
• Professional and smart appearance.
• Willing to work flexible hours as necessary.
• Able to travel if required.

Disclosure and Barring Service Check:

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.