Accounts Payable Specialist I

AFC Industries is a dynamic organization dedicated to providing supply chain management solutions for fasteners and assembly components to original equipment manufacturers, assembly plants, and other users of these products. We support a diverse industry base of manufacturers across a broad range of industries. Our experienced team has a proven track record of helping manufacturers and assemblers reduce cost, improve quality, and increase efficiency.

We are a company culture devoted to innovation and improvement. AFC provides localized expertise to customers in particular industries and geographies. We don’t have a traditional hierarchical management structure where everyone simply “reports up.” Instead, our company is made up of on-the-ground experts operating in an entrepreneurial fashion with the backing and support of an enterprise-grade organization. Sharing cultural values breeds consistency and quality throughout our organization. Collectively, we are committed to a simple management approach, which influences our company culture and our management style.

The purpose of this position within the accounts payable function is for timely processing of vendor invoices, credits, and payments while maintaining accurate records and control reports. Activities and responsibilities of the Accounts Payable Specialist include:

• Reviews three-way match of accounts payable documents to ensure they all report the same information: invoice, purchase order, and receipt.
• Investigates and resolves problems associated with processing of invoices and purchase orders.
• Posts vendor invoices and credit memos.
• Understands, manages and supports the vendor payment process.
• Reconciles vendor statements to internal records and communicates any issues to the vendor.
• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Runs and reviews aging reports.
• Assists with account reconciliations.
• Obtains and organizes required documentation from customers.
• Updates/maintains W-9 forms as needed.
• Assists with daily/weekly reporting.
• Provides requested documentation and support during audits.
• Documents procedures and files documents as necessary.
• Opens tickets with IT/ERP support as necessary.
• Assists Controller as necessary.

This position is fully in-office.

Professional Experience Requirements:

• Education: Associates or Bachelor’s degree in accounting or business preferred but not required.
• Work Experience: Minimum of 1-2 years of experience working in an entry-level accounting position; education or additional experience in accounting or related field will be considered in lieu of a degree.
• Knowledge of Enterprise Resource Planning (ERP) systems such as Prophet 21 preferred but not required.

Professional Skills:

• Strong written and verbal communication, analytical, and problem-solving skills.
• General knowledge of accounting principles as it relates to accounts payable.
• Ability to calculate, post, and manage accounting figures and financial records with a high degree of accuracy and attention to detail.
• Able to prioritize workload to meet deadlines.
• Proficient in Microsoft Outlook, Excel, and Word.
• Proven ability to multi-task when necessary.
• Strong interpersonal and relationship building skills; work well with others.
• Professionalism and professional image.
• Willingness to work additional hours in peak times.
• Team player, positive attitude, and high ethics.

Position: Full-time

Location: Onsite, West Chester - Possible Hybrid

Work Hours: 8AM-5PM, Monday-Friday

Hourly Pay: $22.00-25.00

Benefits:

• 401(k)
• 401(k) matching
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

We are an AA/EEO/Veterans/Disabled employer.