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- Tasks: Support Directors with calendar management, meeting prep, and travel coordination.
- Company: Join a dynamic organisation in Rotherham focused on excellence and professionalism.
- Benefits: Enjoy a professional environment with opportunities for growth and skill development.
- Why this job: Be at the heart of decision-making, enhancing your skills while making impactful connections.
- Qualifications: Experience as a Personal Assistant to C-Suite Directors is essential; strong communication skills required.
- Other info: Ideal for those who thrive under pressure and seek a fast-paced, rewarding role.
The predicted salary is between 30000 - 42000 £ per year.
Job Purpose: To work closely with Senior Management or Directorial staff to provide administrative support, usually on a one-to-one basis, with a high level of professionalism and in a manner that reflects positively on the organization.
Principal Accountabilities:
- Calendar Management - Maintaining and updating the executive's calendar, scheduling meetings, and coordinating travel arrangements.
- Meeting Preparation - Preparing agendas, gathering information, and taking notes during meetings.
- Communication Management - Handling phone calls, emails, and other correspondence, acting as a gatekeeper and out of office eyes for the executive.
- Travel Coordination - Booking flights, accommodation, organising visas and other travel-related arrangements.
- Document Preparation - Preparing reports, presentations, and other documents for the executive.
- Administrative Support - Assisting with a variety of administrative tasks, such as managing expenses and handling correspondence.
- Event Planning - Assisting with the planning and execution of events, such as conferences and board meetings.
- Relationship Management - Supporting the executive in building and maintaining relationships with key stakeholders.
- Confidentiality and Discretion - Handling confidential information and maintaining discretion in all interactions.
N.B this list is not exhaustive, the job holder is required to carry out reasonable tasks within the level of skill and ability.
Skills, Knowledge and Experience:
- Essential Skills & Knowledge:
- Strong organizational skills - Ability to manage multiple tasks and prioritise effectively.
- Excellent communication skills - Both written and verbal communication, including the ability to communicate effectively with clients and stakeholders.
- Problem-solving skills - Ability to anticipate and resolve issues proactively.
- Emotional intelligence - Understanding and managing emotions, both one's own and those of others.
- Ability to work independently - Ability to manage tasks without constant supervision.
- Strong attention to detail - Accuracy in all tasks and a keen eye for detail.
- Discretion and confidentiality - Ability to handle sensitive information with discretion and maintain confidentiality.
- Professionalism and a positive attitude - Ability to represent the executive and the company in a positive light.
- Possess excellent typing skills (at a minimum of 40 wpm).
- Proficiency in Microsoft Office Suite: Good knowledge of Word, Excel, PowerPoint, Teams and other relevant software.
- Excellent written and oral English with attention to detail, initiative and the ability to thrive under pressure.
Experience:
- Essential: Experience as a professional Personal Assistant, supporting C-Suite Directors.
- Desirable: Experience interacting with senior leadership outside the UK.
Character:
- Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
- Commitment to excellence - perform duties at the highest level possible on a consistent basis.
- Excellent communicator - Good interpersonal skills, able to interact with people of all levels in a confident, professional manner.
- Team player - have team-oriented experience and approach.
- Service focus - dedicated to meeting the expectations of the Director and other senior executives by maintaining effective relationships with interested parties.
- Strong ability to manage multiple tasks and prioritize workload effectively.
- Ability to adapt to changing priorities and work under pressure.
PA to Directors in Rotherham employer: AESSEAL plc
Contact Detail:
AESSEAL plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Directors in Rotherham
✨Tip Number 1
Network with professionals in the administrative field, especially those who have experience as Personal Assistants to Directors. Attend local business events or join online forums where you can connect with individuals who might provide insights or even referrals for positions like the one at StudySmarter.
✨Tip Number 2
Familiarise yourself with the specific tools and software mentioned in the job description, particularly Microsoft Office Suite. Consider taking a short course or tutorial to enhance your skills, as being proficient can set you apart from other candidates.
✨Tip Number 3
Demonstrate your organisational skills by creating a mock calendar management system or a sample agenda for a meeting. This will not only showcase your abilities but also give you practical examples to discuss during interviews.
✨Tip Number 4
Research StudySmarter's company culture and values. Understanding what we stand for will help you tailor your approach and demonstrate how you can contribute positively to our team, making you a more appealing candidate.
We think you need these skills to ace PA to Directors in Rotherham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant, especially any work with C-Suite Directors. Emphasise your organisational skills, attention to detail, and proficiency in Microsoft Office Suite.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and professionalism. Mention specific examples of how you've successfully managed calendars, coordinated travel, or prepared documents in previous roles.
Highlight Key Skills: In your application, clearly outline your strong organisational skills, problem-solving abilities, and emotional intelligence. Use bullet points to make these stand out and relate them to the job description.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at AESSEAL plc
✨Showcase Your Organisational Skills
As a PA to Directors, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or prioritised effectively in previous roles. This will demonstrate your ability to handle the demands of the position.
✨Demonstrate Excellent Communication
Communication is key in this role. During the interview, focus on your written and verbal communication skills. You might want to share instances where you successfully handled correspondence or facilitated communication between stakeholders.
✨Highlight Your Discretion and Professionalism
Given the confidential nature of the role, it's important to convey your ability to handle sensitive information discreetly. Share examples that illustrate your professionalism and how you've maintained confidentiality in past positions.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills and emotional intelligence. Think about how you would handle specific situations, such as managing a last-minute schedule change or resolving a conflict between stakeholders.
