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- Tasks: Support payroll processes and manage employee queries in a dynamic team environment.
- Company: Join Aesop, a global leader in personal care, committed to sustainability and inclusivity.
- Benefits: Enjoy flexible hybrid working, generous discounts, and wellness initiatives.
- Why this job: Be part of a creative workplace that values diversity and professional growth.
- Qualifications: Intermediate Excel skills and a willingness to learn about EMEA payrolls required.
- Other info: This is a full-time, 12-month fixed-term contract based in London.
The predicted salary is between 30000 - 42000 £ per year.
Payroll Administrator EMEA (12-Month FTC)
Join to apply for the Payroll Administrator EMEA (12-Month FTC) role at Aesop
Payroll Administrator EMEA (12-Month FTC)
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Join to apply for the Payroll Administrator EMEA (12-Month FTC) role at Aesop
Payroll Administrator EMEA | London | FTC – 12 Months
For over 35 years, Aesop has carefully cultivated an inspiring and inclusive environment in which our employees are supported and encouraged to thrive. As a global retail organisation, we offer professional development and advancement opportunities to complement career goals and aspirations.
Our approach to skin care involves meticulous attention to detail, using only the most efficacious ingredients to create formulations which stir the self and senses. The same meticulous approach is taken during our recruitment process, seeking out considered and inspired individuals with a wealth of perspectives who bring out the best in themselves and others.
We aim to strike the right balance between people, planet and profit, actively reducing our footprint on the planet that generously sustains us. So far, this journey has led us to become a certified B Corp. We are committed to building a more sustainable and inclusive society.
Role purpose
This is a newly created role within the Payroll Team and will be a critical role to underpin and support the wider team to deliver the Europe payrolls accurately and on time. You will act as a first point of contact for employee queries and payroll processes and will work closely with payroll team members to deliver a consistently excellent employee experience.
As Payroll Administrator EMEA you will be primarily responsible for the collation of payroll data and manually populating into templates for upload by our outsourced payroll providers, according to each country\’s payroll cycle and process. You will also have the opportunity to support key payroll processes across all countries and fully own the administrative elements for payroll.
Role responsibilities include, but are not limited to –
- Collaborate and partner with the wider payroll team to support administrative processes
- Collating hours / payments submitted in Workday (HR system), transcribing into payroll providers\’ templates
- Produce validation and exception reports, checking for missing information and anomalies before submission to payroll providers
- Manual processing – adding payroll inputs to Excel
- Support the calculation of commissions, previous month adjustments, downloading reports, adding payroll inputs to the templates etc. (with training)
- Act a first line contact for high volume payroll queries via ticketing system (Zendesk), ensuring queries are responded to in a timely manner within service level agreements
- Supporting Senior and Payroll Officers with the issuing and logging of documentation for various European countries
- Work with the payroll providers to ensure that any queries that cannot be resolved internally are resolved in an efficient manner and within the SLA
- Co-ordinate and support the payment of bonus and annual salary review data with the third-party payroll providers
- Deal with third party and local authority earnings enquiries and queries, e.g. financial references, and provide ad hoc requests for information from external bodies
- Liaise with other departments, ensuring queries related to Payroll activities are resolved in a timely manner
- Maintain the Payroll Knowledge Base ensuring processes and procedures are current, effective and translated (as required) specific to each country
- Support the development of payroll communications with the wider team, ensuring managers are aware of timelines and actions required
- Support the maintenance of training materials, payroll process maps and documentation, training managers and employees as required
- Support systems testing and project work as required
- Ownership of the central payroll folders and downloading content for the team
- Download Workday reports for the team
- Emailing payslips, p60s, P45s
- Working with our Retail scheduling/Time and Attendance system (Storeforce) – running and saving reports, entering employee information to various systems for Europe markets
- Uploading maternity documents to CloudPay to support the creation of schedules
- Maintaining sick leave trackers for multiple markets including manual entry of employee sick/accident information to the Visana portal, liaising with Visana directly for employees on long-term sick leave (CH)
This is a full-time position on a 12 month fixed-term contract, operating with a hybrid working pattern, based at Aesop’s head office in London Bridge.
What We Are Looking For
- Intermediate to Advanced Microsoft Excel skills (VLOOKUPs, IF Statements, Pivot Tables etc.) and keen to build knowledge further
- Demonstrable experience across EMEA payrolls preferred, however UK payroll experience with a willingness to learn new markets will be considered
- Understanding of market-specific payrolls and administration from start to finish
- Experience of working with an outsourced service model
- Comfortable using HRIS software (Workday preferable) including reporting and Time & Attendance applications
- Thorough attention to detail, able to spot inconsistencies/mistakes in data
- Flexible approach and the professionalism to handle sensitive and confidential information
- Good communication and organisation skills with the ability to work on own initiative and under pressure in order to meet tight deadlines
- Open mindset and deep curiosity seeking to understand others, listen without judgement and act on diverse perspectives
- Ability to communicate considerately across email, explaining issue resolution to employees
- Desire to instigate change, improve and simplify processes.
What’s On Offer
We take a holistic approach to employment, promoting professional development, career growth, employee wellbeing initiatives and encouraging deep connections with the local community through the Aesop Foundation, volunteering and matched giving programs. Employee benefits include –
- Flexible, hybrid working pattern
- Generous product discount allowance and bi-annual complimentary product allocation
- Paid volunteering allowance for all employees
- Bonus opportunity based on personal, and business, performance
- Suite of options to aid development, including complimentary access to LinkedIn Learning, in-house Product and Core skills training and study support opportunities
- Access to employee assistance programmes, summer wellness vacation options and complimentary subscription to the Headspace mindfulness app.
Aesop is committed to attracting, developing and retaining the very best people by offering a creative and inclusive workplace where talent is truly recognised and rewarded. We are committed to promoting inclusion for all with the belief that diversity, inclusion and belonging plays an important role in the success of our organisation.
Seniority level
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Seniority level
Associate
Employment type
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Employment type
Full-time
Job function
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Job function
Human Resources
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Industries
Personal Care Product Manufacturing
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Payroll Administrator EMEA (12-Month FTC) employer: Aesop
Contact Detail:
Aesop Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Payroll Administrator EMEA (12-Month FTC)
✨Tip Number 1
Familiarise yourself with the specific payroll systems mentioned in the job description, particularly Workday. If you haven't used it before, consider taking a short online course to get a basic understanding of its functionalities.
✨Tip Number 2
Brush up on your Excel skills, especially VLOOKUPs, IF statements, and pivot tables. Being able to demonstrate these skills during an interview can set you apart from other candidates.
✨Tip Number 3
Research Aesop's company culture and values, particularly their commitment to sustainability and inclusivity. Be prepared to discuss how your personal values align with theirs during the interview.
✨Tip Number 4
Prepare examples of how you've handled payroll queries or administrative tasks in previous roles. Highlight your attention to detail and ability to work under pressure, as these are key traits for this position.
We think you need these skills to ace Payroll Administrator EMEA (12-Month FTC)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in payroll administration and EMEA payroll processes. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for payroll administration and your understanding of Aesop's values. Mention specific skills like Excel proficiency and your ability to handle sensitive information.
Highlight Relevant Skills: In your application, emphasise your intermediate to advanced Microsoft Excel skills and any experience with HRIS software like Workday. Provide examples of how you've used these skills in previous roles.
Showcase Your Attention to Detail: Since the role requires thorough attention to detail, include examples in your application where you successfully identified inconsistencies or improved processes. This will demonstrate your suitability for the position.
How to prepare for a job interview at Aesop
✨Showcase Your Excel Skills
As the role requires intermediate to advanced Microsoft Excel skills, be prepared to discuss your experience with functions like VLOOKUPs, IF Statements, and Pivot Tables. You might even want to mention specific examples of how you've used these skills in previous roles.
✨Demonstrate Attention to Detail
Given the importance of accuracy in payroll administration, highlight instances where your attention to detail has made a difference. Discuss how you spot inconsistencies and ensure data integrity, as this will resonate well with the interviewers.
✨Understand Payroll Processes
Familiarise yourself with EMEA payroll processes, even if your experience is primarily with UK payroll. Be ready to express your willingness to learn about different markets and how you can adapt your knowledge to meet their needs.
✨Communicate Effectively
Since the role involves acting as a first point of contact for employee queries, practice clear and concise communication. Prepare to discuss how you would handle sensitive information and resolve issues while maintaining professionalism.
