At a Glance
- Tasks: Support international employee assignments and manage day-to-day admin operations.
- Company: Join a dynamic team in Sunderland with a focus on global collaboration.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Potential for contract extension based on performance and growth opportunities.
- Why this job: Make a real impact by helping employees navigate their international assignments.
- Qualifications: Fluent in English and Mandarin, with strong organisational and communication skills.
The predicted salary is between 25000 - 30000 £ per year.
HR & Admin Assistant
Location: Sunderland, England, United Kingdom
Reports to: HR Specialist
Contract: 6-month fixed-term contract, with potential extension
Working Pattern: Full-time, office-based, five days per week
About the Role
We are looking for a highly organised, proactive and dependable HR & Admin Assistant to support international employee assignments and day-to-day administrative operations.
The role will coordinate immigration documentation, accommodation, transport, vendors and employee support for short-term and long-term assignees. The successful candidate will be expected to communicate effectively across UK and China-based teams, respond promptly to requests and take ownership of operational issues through to resolution.
This is a fully office-based position requiring attendance in Sunderland five days per week. Candidates who already live within a reasonable commuting distance of Sunderland, including Newcastle and Durham, are strongly encouraged to apply.
Key Responsibilities
• Prepare invitation letters and supporting documents for international assignees and business travellers, including signature coordination and record tracking.
• Support visa application processes and coordinate timely information sharing between employees, project teams and UK and China-based stakeholders.
• Arrange accommodation and car rentals for assignees, ensuring bookings are accurate, timely and aligned with project requirements.
• Act as a key contact for assignees, responding promptly to queries and resolving practical issues throughout the assignment.
• Manage relationships with accommodation, vehicle rental and other service providers, including supplier communication, invoice processing and record maintenance.
• Identify and coordinate new suppliers when existing arrangements do not meet operational requirements.
• Assist with business insurance registration and provide administrative support relating to payroll and National Insurance where required.
• Maintain accurate employee, assignment and vendor records in line with internal procedures and applicable data protection requirements.
• Manage multiple priorities and urgent requests while maintaining accuracy, professionalism and clear stakeholder communication.
Essential Requirements
• Professional fluency in both English and Mandarin Chinese, including strong written and verbal communication skills.
• Excellent organisational and planning skills, with strong attention to detail.
• Ability to communicate confidently and professionally with employees, vendors and internal stakeholders.
• Strong practical problem-solving skills and the ability to resolve issues independently.
• Ability to work effectively under pressure, manage competing priorities and meet deadlines.
• A responsive and reliable working style, with the ability to provide timely updates and follow tasks through to completion.
• Ability to work on-site in Sunderland five days per week.
• Existing right to work in the United Kingdom for the duration of the contract.
Preferred Qualifications and Experience
• A bachelor’s degree, or current study towards a bachelor’s degree, in Human Resources, Business Administration, Management or a related discipline.
• Previous experience in HR administration, office administration, project coordination, employee mobility, relocation support or vendor management.
• Experience working in an international or cross-cultural business environment.
• Basic knowledge of UK visa, payroll, National Insurance or employee administration processes.
What We Are Looking For
We are looking for someone who takes ownership, communicates clearly and remains calm and solution-focused when priorities change. The successful candidate will be self-motivated, comfortable working independently and willing to take practical action rather than simply escalating problems.
A positive attitude, strong work ethic and commitment to team success are essential.
This role is a six-month fixed-term position. Further opportunities may be available depending on individual performance and organisational requirements.
HR & Admin Assistant in Sunderland employer: AESC UK
AESC is an exceptional employer, offering a dynamic work environment in Sunderland that is at the forefront of sustainable mobility and battery manufacturing. With a strong focus on employee growth, AESC provides ample opportunities for professional development, a supportive culture that champions high performance, and a commitment to compliance and employee engagement initiatives, making it an ideal place for HR professionals looking to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land HR & Admin Assistant in Sunderland
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at AESC UK and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace HR & Admin Assistant in Sunderland
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at AESC UK. So, don’t be shy about laying it all out there!
How to prepare for a job interview at AESC UK
✨Showcase Your Adaptability
Given that this is a temporary HR role at AESC UK, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that AESC UK uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at AESC UK.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at AESC UK.
