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For Companies At a Glance
- Tasks: Support the CEO with administrative tasks and project management in a dynamic manufacturing environment.
- Company: Leading manufacturer of flexible fuel tanks, supplying top teams in motorsport and aviation.
- Benefits: 33 days holiday, flexible hours, healthcare plan, and employee assistance programme.
- Why this job: Join a fast-paced team and work closely with high-level executives in an exciting industry.
- Qualifications: Detail-oriented, self-starter with strong business acumen and team collaboration skills.
- Other info: Opportunity for career growth in a supportive and innovative workplace.
The predicted salary is between 30000 - 42000 £ per year.
About us
We are a manufacturing company in Milton Keynes, who craft flexible fuel tanks for many industries. This includes motorsport, automotive, marine, aerospace, defence and aviation, to name a few! We are the leading manufacturer in our field and exclusively supply all of the teams on the Formula 1 grid. We work with some world-famous brands and craft a safety product, meaning quality is of the utmost importance to us.
Job Purpose
As an Executive Assistant, you will have the responsibility for providing administrative and operational support to the Chief Executive Officer (CEO).
Main Duties
- Work directly with the CEO to support all aspects of their daily work routine.
- Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements.
- Exercise discretion in committing time and evaluating needs.
- Serve as a liaison between the CEO, Senior Leadership Team (SLT), staff and customers.
- Coordinate work with other staff as needed.
- Provide coordination, monitoring, and communication of projects and programs managed by the CEO and any other team as directed.
- Assist in Project Management activities and processes.
- Serve as a primary point of contact between the CEO and external sources (such as solicitors, FIA, HMRC etc).
- Assist the CEO in the development of presentations for internal and external audiences.
- Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate.
- Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
- Support with administration tasks where required (e.g. handle printing, posting, mail/overnight packages, copying, filing, and email/messages).
- Compose and prepare letters relating to routine correspondence for the CEO’s signature.
- Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
- Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
- Prepare, reconcile, and submit expense reports.
- Maintain paper and electronic filing systems.
- Maintain confidential and sensitive information.
- Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
- You may be required to complete other tasks, as required by the business.
Requirements
- Detail-oriented self-starter with a high level of business acumen.
- Ability to exhibit sound judgment, prioritise and make decisions.
- Engaged in tackling new projects and ideas.
- Comfortable interacting with high-level executives.
- A team player capable of cultivating productive working relationships across the business.
- Resourceful and a can-do attitude.
- Thrives in a fast-paced environment.
- Desirable background in engineering and manufacturing industry.
The Package
- Full-time (Fixed Term Contract) (40 hours per week).
- 33 days holiday, including 8 Bank Holidays, annually; with the option to purchase an additional 3 days via salary sacrifice each year.
- Flexible hours working structure.
- Company Sickness Pay Scheme.
- Healthcare plan, including access to a lifestyle discount platform (Perkbox).
- Cycle to Work Scheme.
- Company Pension Scheme.
- Employee Assistance Programme.
We will be actively interviewing and once the successful applicant has been offered, the role will be closed. ATL do not offer Tier 2 Sponsorship. Applicants must have a right to work in the UK prior to application. If you require any reasonable adjustments to be made during the application process, please get in contact with us either via email or telephone.
Apply Now Upload CV Where did you hear about this vacancy? Please write a short cover letter to let us know why you are suitable for this role, including your salary expectations. By submitting my application I agree for my personal data to be processed and stored for the purpose of processing my job application, and I agree to the terms of the ATL privacy policy.
Executive Assistant (Fixed Term Contract - 14-16 Months) in Milton Keynes employer: Aero Tec Laboratories (ATL) Ltd.
Contact Detail:
Aero Tec Laboratories (ATL) Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (Fixed Term Contract - 14-16 Months) in Milton Keynes
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at companies you're interested in. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Knowing about their projects and values will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your pitch! Be ready to explain why you're the perfect fit for the Executive Assistant role. Highlight your organisational skills and ability to juggle multiple tasks, just like they need for supporting the CEO.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're serious about joining our awesome team in Milton Keynes.
We think you need these skills to ace Executive Assistant (Fixed Term Contract - 14-16 Months) in Milton Keynes
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight relevant experience, especially in administrative support and project management, to show us you’re the perfect fit for our CEO.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in this role and how your skills align with what we’re looking for. Keep it concise but impactful!
Showcase Your Attention to Detail: As an Executive Assistant, attention to detail is key. Make sure your application is free from typos and errors. This will demonstrate to us that you can handle sensitive information and maintain high standards.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Aero Tec Laboratories (ATL) Ltd.
✨Know Your CEO
Before the interview, do some research on the CEO and their background. Understanding their leadership style and priorities will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Master the Calendar
Since managing the CEO's calendar is a key part of the role, be prepared to discuss how you would handle scheduling conflicts or prioritising meetings. Think of examples from your past experience where you've successfully managed multiple tasks or schedules.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll need to liaise with various stakeholders. Be ready to demonstrate your communication skills during the interview. You might even want to prepare a brief presentation or summary of a project you've worked on to showcase your ability to convey information clearly.
✨Emphasise Your Attention to Detail
This role requires a high level of detail orientation. Bring examples of how you've maintained accuracy in your work, whether it's through managing documents, preparing reports, or handling sensitive information. Highlighting this skill will reassure them that you can handle the responsibilities of the position.
