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For Companies At a Glance
- Tasks: Be the friendly face of our office, managing daily operations and supporting the team.
- Company: Join a dynamic company in Preston with a focus on teamwork and growth.
- Benefits: Enjoy a competitive salary, pension, free parking, and health programmes.
- Why this job: Kickstart your career in administration and make a real difference every day.
- Qualifications: Previous admin experience and strong communication skills are a must.
- Other info: Flexible role with opportunities for personal and professional development.
The predicted salary is between 22000 - 29000 £ per year.
Office Administrator
Monday to Thursday 07:30 to 16:15 (30-minute unpaid lunch break)
Friday 07:30 to 12:30 (No lunch break)
Main Responsibilities
This role will be responsible for being the first point of contact for the Site head office facility based in Preston. A real opportunity to develop in all aspects of Office Administration, this role will involve supporting the day-to-day operations of the business to include purchasing, customer liaison, attending to visitors and dealing with enquiries as well as providing a full range of secretarial, administrative, and organisational support for the site.
Key Tasks
Ø Point of contact for all site infrastructure, such as reception, security and estate management.
Ø Working within the office, data processing and processing orders into the relevant system.
Ø Greeting and welcoming visitors, answering and forwarding of incoming calls, receiving of all site post and non-operational parcels.
Ø Speaking confidently with suppliers, customers, and associates within the production team.
Ø Coordinating the maintenance requests and liaising with relevant department so ensure maintenance requests are completed.
Ø Management of site stationery, workwear and PPE.
Ø To participate in Continuous improvement activity projects.
Ø Booking in of any deliveries.
Ø Support with any accounting and payroll activities.
Ø Ensuring Reception area and other areas of responsibility are clean, tidy and organised.
Ø Providing administration support across the whole site.
Ø Creation of purchasing and sales order documentation.
The above list is not an exhaustive list, and it is the expectation that this role will be flexible wherever required.
Knowledge, Skills and Experience
· Proactive and diligent with the ability to work well under pressure.
· Prior administrative experience is essential.
· Committed and enthusiastic with a positive and friendly disposition.
· Advanced proficiency in MS Word, MS Excel, MS PowerPoint, and MS Outlook.
· Ability to manage all information confidentially and discreetly.
· Excellent interpersonal skills and able to interact with a wide variety of people.
· Ability to multi-task and time management skills.
· Excellent written and verbal communication skills.
· Excellent organisational skills.
Job Types: Full-time, Permanent
Pay: £26,000.00-£27,500.00 per year
Benefits:
- Company pension
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
Work Location: In person
Office Administrator employer: Aero Services Global
Contact Detail:
Aero Services Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Practice makes perfect! Before any interviews, do some mock sessions with friends or family. Focus on common questions for administrative roles and showcase your organisational skills and experience confidently.
✨Tip Number 3
Dress to impress! First impressions matter, especially in an office setting. Make sure you look professional and approachable when you go for interviews or networking events.
✨Tip Number 4
Apply through our website! We’ve got loads of resources to help you land that Office Administrator gig. Plus, it shows you’re serious about joining our team. Don’t miss out!
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in office administration. We want to see how your skills match the responsibilities listed in the job description, so don’t be shy about showcasing your past roles!
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and explain why you’re the perfect fit for our team. We love seeing a bit of personality, so let your voice come through.
Showcase Your Skills: Don’t forget to mention your proficiency in MS Office tools like Word, Excel, and Outlook. We’re looking for someone who can hit the ground running, so highlight any specific projects or tasks where you’ve used these skills effectively.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Aero Services Global
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Office Administrator. Familiarise yourself with tasks like data processing, customer liaison, and managing site stationery. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
As the first point of contact, excellent communication is key. Prepare examples of how you've effectively interacted with customers or colleagues in previous roles. Practising clear and confident responses will help you shine during the interview.
✨Demonstrate Your Organisational Skills
Being organised is crucial for this role. Think of specific instances where you've successfully managed multiple tasks or projects. Bring up your time management strategies and how you keep everything running smoothly, as this will resonate well with the interviewers.
✨Be Ready for Scenario Questions
Expect questions that ask how you'd handle specific situations, like dealing with a difficult visitor or managing urgent maintenance requests. Prepare by thinking through potential scenarios and how you would approach them, showcasing your proactive and diligent nature.