At a Glance
- Tasks: Manage busy schedules, coordinate travel, and support executives in a fast-paced environment.
- Company: Join a rapidly growing FinTech company at the forefront of trading technology.
- Benefits: Enjoy hybrid working, competitive salary, and a discretionary bonus.
- Other info: Dynamic culture with opportunities for professional growth and development.
- Why this job: Gain direct exposure to C-Suite executives and be part of an exciting growth story.
- Qualifications: Experience as an EA or PA, strong organisational skills, and a full UK driver's licence.
The predicted salary is between 45000 - 55000 £ per year.
Location: London (hybrid working)
Type: Full-time, permanent
Reports to: C-Suite
The Company
Our client is one of the fastest growing FinTech businesses in the world. Operating at the intersection of financial markets and cutting-edge trading technology, the business has scaled rapidly in recent years and continues to expand its footprint globally. This is a dynamic, high-performance environment where pace, precision and discretion are valued in equal measure.
The Role
The executive team are seeking an exceptional Executive Assistant to manage demanding schedules, anticipating needs before they arise, and ensuring the executives' time is focused where it creates the most value. This is a hybrid role combining office-based and remote working, with flexibility expected to match the rhythm of a fast-moving business.
Key Responsibilities
- Proactive and complex diary management across multiple time zones, including scheduling, prioritisation and gatekeeping
- End-to-end coordination of domestic and international travel: flights, accommodation, visas, ground transport and detailed itineraries
- Inbox management and correspondence on behalf of executives, drafting responses and flagging priorities
- Preparation of briefing packs, agendas and materials ahead of meetings, events and media engagements
- Liaison with senior internal stakeholders and executives
- Organisation of internal and external events, dinners and offsites
- Expense management and processing
- Personal support and errands as required, including occasional driving duties; a full, clean driver's licence is essential
- Maintaining absolute confidentiality and discretion at all times
About You
- Proven experience as an EA or PA supporting a CEO, founder or C-Suite executive, ideally within financial services or a high-growth technology business
- Exceptionally organised with outstanding attention to detail and the ability to juggle competing priorities under pressure
- A confident, polished communicator, comfortable engaging with senior stakeholders at all levels
- Highly discreet, trustworthy and professional; you understand the sensitivity of operating at the heart of a business
- Proactive and resourceful, you solve problems before they land on the executives' desk
- Flexible and adaptable, with a willingness to work outside standard hours when the business demands it
- Full, clean UK driver's licence (essential)
- Strong proficiency with Microsoft Office, calendar and travel management tools
What's on Offer
- The opportunity to work directly alongside the executives of one of the most exciting growth stories in the FinTech space
- Hybrid working model
- Competitive salary and discretionary bonus
- A fast-paced, entrepreneurial culture with genuine exposure to the heart of the business
Executive Assistant employer: AEJ Consulting Ltd
Join one of the fastest growing FinTech businesses in the world, where you will thrive in a dynamic and high-performance environment. With a hybrid working model, competitive salary, and opportunities for personal growth, this role as an Executive Assistant offers you the chance to work closely with C-Suite executives while enjoying the flexibility that matches the pace of a rapidly expanding company. Experience a culture that values precision, discretion, and entrepreneurial spirit, making it an excellent place for meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the FinTech space and let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company and its executives. Understand their values and what makes them tick. This way, you can tailor your responses to show how you can add value to their fast-paced environment.
✨Tip Number 3
Practice your communication skills! As an EA, you'll be liaising with senior stakeholders, so being confident and polished is key. Try mock interviews with friends or family to get comfortable with articulating your thoughts.
✨Tip Number 4
Don't forget to apply through our website! We’ve got some fantastic opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it shows you're proactive and keen to join our dynamic team!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex schedules and supporting C-Suite executives, as this is what we’re looking for. Use keywords from the job description to show you understand the role.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Share specific examples of how you've demonstrated discretion and organisation in previous roles. We want to see your personality, so don’t be afraid to let it show while keeping it professional.
Showcase Your Skills:In your application, make sure to highlight your proficiency with Microsoft Office and any travel management tools you’ve used. We value attention to detail and the ability to juggle priorities, so give us examples that demonstrate these skills.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at AEJ Consulting Ltd
✨Master the Art of Diary Management
Since the role involves complex diary management, be prepared to discuss your strategies for prioritising and scheduling. Bring examples of how you've successfully managed competing priorities in the past, especially in high-pressure environments.
✨Showcase Your Communication Skills
As a confident communicator, you’ll need to engage with senior stakeholders. Practice articulating your thoughts clearly and concisely. Consider preparing a brief pitch about your previous experiences that highlights your ability to liaise effectively with executives.
✨Demonstrate Discretion and Professionalism
Given the sensitivity of the role, be ready to discuss situations where you've maintained confidentiality. Share specific examples that showcase your trustworthiness and professionalism, as these traits are crucial for an Executive Assistant.
✨Be Proactive and Resourceful
The company values proactive problem-solving. Think of instances where you anticipated needs before they arose and how you tackled challenges. This will show your potential employer that you can think on your feet and add value to their team.
