At a Glance
- Tasks: Support the International Touring Team with essential tour administration and data management.
- Company: Join AEG Presents, one of The Sunday Times Best Places to Work.
- Benefits: Flexible working hours, competitive salary, and a vibrant team culture.
- Other info: Dynamic work environment with opportunities for growth and inclusivity.
- Why this job: Be part of exciting tours and make a real impact in the music industry.
- Qualifications: Strong admin skills, attention to detail, and advanced Excel capabilities.
The predicted salary is between 30000 - 40000 € per year.
Looking to take the next step in your tour administration career? Want to join an organisation recognised as one of The Sunday Times Best Places to Work? AEG Presents – the Touring, Festival and mid‑size venue division of AEG – is looking for a Tours Assistant to support our International Touring Team with the day‑to‑day administration that underpins every successful tour. This is a high‑detail role where accuracy matters—you'll be trusted to keep essential information clean, current and consistently recorded across multiple trackers and systems.
What You'll Be Doing
- Tour tracking & data accuracy
- Keep all show and tour information fully up to date across internal tracking documents from offer through to settlement.
- Maintain multiple trackers and databases, spotting inconsistencies and correcting issues before they become problems.
- Routing, venue holds & availability
- Request, chase and collate venue availability, support tour routing and manage pencil holds.
- Keep the wider team informed with clear, timely updates when holds move, dates shift, or availability changes.
- Documentation & systems admin
- Draft internal tour builds and memos in ALTO (our in‑house system) and prepare event confirmations / approvals.
- Create and format internal and external documentation so it's easy to follow and error‑free.
- Research & presentation support
- Research venues, artists, tour histories and ticket pricing, and pull this into clean, well‑structured materials.
- Support decks and summaries where needed, ensuring figures and references are correct.
- Guestlists & stakeholder coordination
- Manage guestlist additions and allocations, ensuring lists are shared with ticketing and relevant stakeholders ahead of show dates.
- Communicate accurately and quickly so stakeholders receive the right information at the right time.
- Team support
- Help keep track of project status across the team and update global touring trackers.
- Pick up ad‑hoc admin tasks and support effective teamwork across departments and international offices.
What We're Looking For
- Strong administration experience and exceptional attention to detail.
- You enjoy structured work and take pride in getting things right – names, numbers, dates and versions matter.
- You can juggle multiple tasks and keep moving even when priorities change.
- Advanced Excel capability (with large datasets).
- Clear communication and reliability.
What Success Looks Like In This Role
- Trackers are always current, clean and trusted.
- Pencil holds and availability requests are chased and recorded properly.
- The wider team can rely on your documentation and updates without having to re‑check them.
- You spot gaps early and resolve them calmly and methodically.
Where: You'll be based at our head office in Blackfriars, a short walk from Southwark Tube station or Blackfriars Station. We offer flexible start and end times and currently work onsite 4 days a week and 1 day remotely. We welcome flexible working conversations.
We are committed to fostering a diverse and inclusive workforce. We believe in equality of opportunity for all and our approach to recruitment and selection is fair, open and based purely on merit. Applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. If you require reasonable adjustments in any recruitment process with us, please make us aware.
We know that diverse teams make the strongest teams. That's why we actively encourage people from all backgrounds, experiences and perspectives to apply.
Tours Assistant employer: AEG Presents UK
AEG Presents is an exceptional employer, recognised as one of The Sunday Times Best Places to Work, offering a vibrant and inclusive work culture that values diversity and collaboration. As a Tours Assistant based in the heart of Blackfriars, you'll benefit from flexible working arrangements, opportunities for professional growth, and the chance to contribute to exciting international tours while being part of a supportive team that prioritises accuracy and communication.
StudySmarter Expert Advice🤫
We think this is how you could land Tours Assistant
✨Tip Number 1
Get to know the company inside out! Research AEG Presents and their recent tours. This will help you tailor your conversations and show genuine interest during interviews.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and even a foot in the door.
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to administration and data management. Use examples from your past experiences to showcase your skills.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team!
We think you need these skills to ace Tours Assistant
Some tips for your application 🫡
Show Off Your Attention to Detail:In your application, make sure to highlight your strong administration experience and how you pay attention to the little things. We love candidates who take pride in getting names, numbers, and dates right!
Be Clear and Concise:When drafting your application, keep your communication clear and straightforward. We want to see that you can share information quickly and accurately, just like you would in the role of Tours Assistant.
Demonstrate Your Excel Skills:Since advanced Excel capability is key for this role, don’t forget to mention your experience with large datasets. Show us how you’ve used filters, sorting, and formulas to keep data organised and accurate.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with AEG Presents!
How to prepare for a job interview at AEG Presents UK
✨Know Your Stuff
Before the interview, make sure you’re familiar with AEG Presents and their role in the touring industry. Research their recent tours and events to show your genuine interest and understanding of the company.
✨Show Off Your Attention to Detail
Since this role requires exceptional attention to detail, prepare examples from your past experiences where you successfully managed data accuracy or resolved inconsistencies. Be ready to discuss how you ensure that information is always clean and current.
✨Excel Like a Pro
Brush up on your Excel skills! Be prepared to discuss how you’ve used advanced features like filters, formulas, and pivot tables in previous roles. You might even want to bring a sample of your work to demonstrate your capabilities.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since communication is key in this role, think of examples where you effectively shared information with team members or stakeholders, ensuring everyone was on the same page.
