At a Glance
- Tasks: Manage project documents, ensuring accuracy and security while facilitating team access.
- Company: Join a leading firm committed to innovation and collaboration.
- Benefits: Competitive salary, supportive work environment, and opportunities for professional growth.
- Other info: Dynamic role with potential for career advancement and a focus on inclusivity.
- Why this job: Be at the forefront of information management and make a real difference in projects.
- Qualifications: Strong communication skills and experience with document management tools required.
The predicted salary is between 30000 - 40000 £ per year.
The role of our Document Controllers is to manage the intake, handling and storage of documentation for project related documents and the project or programmes Information Management System. Typical duties include compiling reports, archiving materials and ensuring seamless document management, as well as facilitating system access for the project team while ensuring that security and privacy requirements of stakeholders are met.
Here’s what you’ll do:
- Setting up, copying, scanning and storing documents
- Creating templates
- Filing documentation in both physical and digital records and ensuring appropriate storage
- Manage document versions and ensuring that the latest versions are always accessible
- Reviewing and maintaining the accuracy of the records, editing where necessary to ensure they are kept up to date
- Ensure that documentation complies with relevant standards and requirements
- Liaising with all levels of the project team and potentially external parties, and distributing project related information in an appropriate secure manner
- Managing the processes around documentation within the organisation
- Maintaining confidentiality around sensitive documentation
- Preparing both regular and ad-hoc reports on projects when required
- Train team members on document management processes and systems
Qualifications:
- Excellent communication skills and interpersonal skills
- Familiarity with project management
- Hands‑on experience with SharePoint, MS Office and MS Excel and ideally familiarity with other document management software beyond these tools
- A working knowledge of major Common Data Environments and Information Management Systems
- Proficient typing and editing skills
- Analytical and able to problem‑solve, especially pertaining to the management of document‑related issues
- Ability to work collaboratively with various disciplines and within client environment
- Exposure to project management methodology
- Proven work experience as a Document Controller or similar role
- Must be able to obtain necessary security clearances required by the role.
We are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. We are a Disability Confident Employer and will offer an interview to applicants who have a disability or long-term condition, who meet the minimum/essential criteria for the role. Please let us know using this email address ReasonableAccommodationsUKI@aecom.com if you would like to apply through the Disability Confident Interview Scheme. All your information will be kept confidential according to EEO guidelines.
Document Controller: Info Management & Security in Leeds employer: AECOM
At AECOM, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation in the heart of London. Our Document Controllers play a crucial role in ensuring project success while benefiting from comprehensive training, career development opportunities, and a commitment to diversity and inclusion. With a focus on employee well-being and a supportive environment, AECOM is the ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller: Info Management & Security in Leeds
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Document Controller role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and showcases your skills in document management and project coordination. Join relevant groups and engage with posts to get noticed by potential employers.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by rehearsing common questions related to document control and information management. Think about examples from your past experience that highlight your skills and problem-solving abilities.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, so don’t miss out. Tailor your application to highlight your experience with SharePoint and document management systems, and show us why you’re the perfect fit!
We think you need these skills to ace Document Controller: Info Management & Security in Leeds
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience with document management and project coordination. We want to see how your skills align with the role of Document Controller, so don’t hold back!
Show Off Your Tech Skills:Since familiarity with SharePoint, MS Office, and other document management software is key, be sure to mention any hands-on experience you have with these tools. We love seeing candidates who are tech-savvy and ready to hit the ground running!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use bullet points where possible to make it easy for us to see your qualifications and achievements at a glance. Remember, clarity is crucial in document management!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at AECOM
✨Know Your Documents
Before the interview, brush up on your knowledge of document management processes and systems. Familiarise yourself with SharePoint, MS Office, and any other relevant software. Being able to discuss your hands-on experience confidently will show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
As a Document Controller, you'll need excellent communication skills. Prepare examples of how you've effectively liaised with different teams or external parties in the past. This will demonstrate your ability to manage relationships and distribute information securely and appropriately.
✨Be Ready to Problem-Solve
Expect questions that assess your analytical skills and problem-solving abilities. Think of specific instances where you’ve tackled document-related issues. Highlight your approach to maintaining accuracy and compliance, as this is crucial for the role.
✨Prepare Questions
Interviews are a two-way street! Prepare thoughtful questions about the company’s document management practices and how they ensure security and privacy. This shows your genuine interest in the role and helps you gauge if it’s the right fit for you.
