At a Glance
- Tasks: Support engineering teams by managing revenue data and assisting with bid submissions.
- Company: Join a leading engineering firm in a vibrant London location.
- Benefits: Competitive salary, flexible working options, and opportunities for professional growth.
- Other info: Dynamic team environment with a focus on collaboration and continuous improvement.
- Why this job: Be part of impactful projects while developing your administrative and organisational skills.
- Qualifications: GCSEs in English and Maths; proficiency in Microsoft applications required.
The predicted salary is between 30000 - 40000 € per year.
Working within the B+P Building Engineering Business Unit (UK&I), the Operating Unit Administrator supports the MEP, Structures, Civils, Sustainability and Specialisms operating units. The role works closely with unit leaders to maintain accurate sources of revenue data, support bid opportunities up to $500k NSR, and deliver efficient administrative support to leadership.
Responsibilities
- Maintain accurate and up‑to‑date sources of revenue data, ensuring alignment with reporting and forecasting requirements.
- Act as the primary point of contact for opportunity logging and updates, recording opportunities consistently and in a timely manner.
- Collaborate with the Performance Manager and Capture Manager to support continuous improvement in opportunity management.
- Monitor and maintain the quality and accuracy of revenue data through regular communication with PMs, Capture Managers, Performance Managers and OULs.
- Support bid and pursuit activities up to $500k NSR by preparing high‑quality submission materials, following established templates, processes, and quality standards.
- Ensure bid content, CVs, and case studies are correctly formatted, version controlled, and compliant with internal requirements.
- Source and update company information and collateral from previous bids.
- Assist leaders with travel bookings and expense processing, ensuring compliance with company policies.
- Raise purchase order requests via Coupa, ensuring correct coding, approvals and supporting documentation.
Qualifications
- GCSE in English and Maths.
- Proficiency in Microsoft applications.
- Working knowledge of InDesign or a PDF editor desirable.
- Strong communication skills, attention to detail and a collaborative approach.
- Basic understanding of bid management principles and processes.
- Experience with Salesforce and Coupa preferred.
Equal Opportunity: All your information will be kept confidential according to EEO guidelines. We are a Disability Confident Employer and will offer an interview to applicants who have a disability or long‑term condition, who meet the minimum/essential criteria for the role. Please let us know using this email address ReasonableAccommodationsUKI@aecom.com if you would like to apply through the Disability Confident Interview Scheme.
Operating Unit Administrator employer: AECO
As an Operating Unit Administrator at our London Aldgate Tower location, you will thrive in a dynamic and supportive work culture that values collaboration and continuous improvement. We offer competitive benefits, opportunities for professional growth, and a commitment to diversity and inclusion, making us an excellent employer for those seeking meaningful and rewarding careers in the building engineering sector.
StudySmarter Expert Advice🤫
We think this is how you could land Operating Unit Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values, and think about how your skills align with what they need. This will help you stand out as a candidate who truly gets them.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Operating Unit Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operating Unit Administrator role. Highlight your experience with revenue data management and bid support, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Showcase Your Communication Skills:Since strong communication is crucial for this role, use your application to demonstrate your ability to convey information clearly. Whether it's through your cover letter or CV, let us know how you've effectively collaborated with teams in the past.
Be Detail-Oriented:Attention to detail is a must for this position. When filling out your application, double-check for any typos or formatting issues. We appreciate candidates who take the time to ensure their submissions are polished and professional.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us that you're proactive and keen on joining our team!
How to prepare for a job interview at AECO
✨Know Your Numbers
Since the role involves maintaining accurate revenue data, brush up on any relevant figures or metrics related to the business unit. Be prepared to discuss how you’ve managed data in previous roles and how you ensure accuracy.
✨Master the Bid Process
Familiarise yourself with bid management principles and processes. Think of examples where you've contributed to bid submissions or similar projects, and be ready to explain how you ensured quality and compliance in your work.
✨Showcase Your Communication Skills
This position requires strong communication skills, so practice articulating your thoughts clearly. Prepare to discuss how you’ve collaborated with different teams in the past and how you handle feedback and updates.
✨Get Comfortable with Tech
Proficiency in Microsoft applications is a must, but if you have experience with InDesign or Salesforce, highlight that too. Be ready to talk about how you’ve used these tools to improve efficiency or support administrative tasks.
