At a Glance
- Tasks: Manage admin duties, support onboarding, and assist with compliance and documentation.
- Company: Join a leading geotechnical contractor in a collaborative environment.
- Benefits: Enjoy competitive pay, enhanced sick leave, and professional development opportunities.
- Other info: Great career growth potential and a supportive workplace culture.
- Why this job: Be part of a dynamic team and make a real impact on site operations.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 28800 - 35200 £ per year.
The Role
- Site Administrator - 12 month Fixed Term Contract
- What You'll Be Doing
Undertake a full range of administrative duties to ensure an efficient service is delivered. To include:
- Supporting the onboarding of employees
- Assisting visitors with the necessary requirements
- Supporting staff with accommodation bookings and travel as required
- Organising and supporting with documentation including health & safety documentation, compliance record and project H&S files
- Audits & Reporting: Assist with internal/external audits, site inspections and regular compliance reporting.
- Compliance & Accreditations: Maintain contractor accreditations and certifications while ensuring all projects meet under HSE legislation
- Maintain and update office notice boards with relevant information
- Co-ordinate with the internal training and competency team and relay training course requirements to site operatives
- Maintain site registers for briefing attendance / H&S inductions if required
- Act as the first point of call for the client’s Office Administrator
- Responsible for ordering and distribution of Personal Protective Equipment for site team
- Perform general office duties such as ordering office supplies
- Data input from site activities to reports and records
- Coordination with Site Management and Resources Team regarding staff and operative training schedule
- General administration e. g photocopying, scanning, booking meeting rooms and filing
- Ordering office supplies and stock check
- Supporting Project Manager and Engineers with report writing/collection of data
- Play an active part in the continuous improvement of administration processes and duties.
- Any other tasks as required
- What We’re Looking For
The ideal candidate must have a self-driven attitude and show the ability to use his/her initiative for everyday tasks and be able to work well under pressure.
- A thorough knowledge of Microsoft Office, including Word, Excel, Outlook.
- Knowledge of document control systems preferable – Business Collaborator, PIM etc
- Strong organisational, time management and workload prioritisation skills.
- Attention to detail and accuracy.
- Work well within a team environment but also capable of working without supervision.
- Enthusiastic and proactive with a willingness to learn.
- Work well under pressure
- Experience of office administration in a busy site office with a good knowledge and understanding of Administration duties.
- Excellent communication skills with the ability to quickly establish and maintain strong relationships across all levels.
- To be resilient with a positive and confident approach.
As well as being part one of the largest specialist geotechnical contractor and working in a collaborative environment, we offer:
- Salary Sacrifice Pension Scheme (min. 5% company contribution)
- Enhanced Sick Pay (after probation)
- Income Protection, Private Medical Insurance and Life Assurance
- Employee Assistance Programme
- 25-days annual leave + Bank Holidays per year (increasing with service)
- Option to purchase additional annual leave
- Paid annual professional memberships
- Volunteering days
- Professional growth and development
Site Administrator employer: AE Partners
AE Partners is an exceptional employer, offering a dynamic work culture that prioritises professional growth and collaboration within an international team. As the ISMS & Information Security Lead, you will benefit from a comprehensive benefits package while playing a crucial role in safeguarding national infrastructure through innovative information security practices.
We think you need these skills to ace Site Administrator
Administrative Skills
Onboarding Support
Health & Safety Documentation Management
Compliance Reporting
Auditing Skills
Document Control Systems Knowledge
Microsoft Office Suite (Word, Excel, Outlook)
