At a Glance
- Tasks: Coordinate fleet operations, health & safety, and office management to keep the business running smoothly.
- Company: Join A&E Fire and Security, a leader in fire and security solutions.
- Benefits: Stable, fun work environment with career progression opportunities.
- Other info: Full-time role with a Monday to Friday schedule, perfect for proactive candidates.
- Why this job: Make a real impact while developing your skills in a supportive team.
- Qualifications: Experience in administration or coordination, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 € per year.
We are recruiting for a Business & Administration Coordinator in Cheltenham to join A&E Fire and Security. A&E Fire and Security Ltd is a specialist in the fire and security industry installing and maintaining fire and security equipment and systems to a wide variety of new and existing customers throughout the Southwest, Midlands, South Wales and M4 Corridor to London. We pride ourselves on being a committed team who strive to deliver an excellent customer service that exceeds our customer’s expectations. It is extremely important to us to provide a service that protects our customers and their organisation, and protects their property, colleagues, friends and family from the devastating effects of fire.
Role Purpose
The Business & Administration Coordinator is the operational engine of the Business & Administration function. This role handles the day‑to‑day coordination of fleet, purchasing, health & safety, HR administration, office management, and finance support — enabling the Business & Administration Manager to focus on oversight, decision‑making, and stakeholder management. The Coordinator is a key point of contact for routine requests across the business and plays an important role in keeping operations running smoothly and compliantly.
Key Responsibilities
- Fleet Operations
- Book and coordinate vehicle services, MOTs, and repairs (reactive and planned)
- Manage vehicle tax administration
- Coordinate vehicle deliveries and collections as required
- Conduct and manage vehicle audits and appraisals
- Administer fuel cards and manage mileage records
- Process parking charges, congestion/clean air zone payments, and vehicle fines
- Administer insurance claims communication
- Coordinate new vehicle set‑up including signage, equipment, and tracking
- Produce regular fleet reports for management
- Chase purchase orders and ensure timely delivery
- Match purchase orders, delivery notes, and supplier invoices
- Administer the returns tracker — chase credit notes and follow up internally
- Health, Safety & Compliance
- Complete building inspection forms on schedule
- Coordinate periodic equipment inspections (internal and external)
- Support health & safety data gathering for accreditation submissions
- Assist with quality management system coordination and audit chasing
- Office & Business Administration
- Manage stationery and consumables ordering
- Coordinate hotel, parking, and travel arrangements
- Administer ID badges and access control
- Handle customer and supplier forms on request
- Manage waste and facilities administration
- Provide general office administration and back‑up cover as required
- Finance & Quality Support
- Support finance administration and credit control including customer communications
- Assist with finance reporting and approval processes
- Send periodic customer service feedback communications
- Complete customer questionnaires and standard forms on request
- Engagement & Events
- Coordinate company meetings, team‑building events, and socials
- Support company event organisation
- Administer staff recognition and milestone activities
Person Specification
- Demonstrable experience in a coordination, administration, or operations support role
- Highly organised with the ability to manage multiple concurrent tasks
- Strong attention to detail — comfortable handling data, records, and compliance administration
- Confident communicator with suppliers, contractors, and internal teams
- Proactive and self‑managing — able to work to standing schedules with minimal supervision
- Proficient in Microsoft Office and familiar with business systems
- Experience in fleet administration or coordination
- Experience in a trades, engineering, or field services environment
- Exposure to health & safety, quality, or compliance administration
The candidate must be used to working in a busy, “quick response” environment and must be able to be a reliable and assertive member of a busy operational team. It’s also expected that the candidate will have good understanding of commonly used Microsoft office applications. In return the company is offering a stable, fun and professional working environment with career progression opportunity for committed and proactive candidates. If you are passionate about customer service and administration and are looking to utilise and develop your existing skills then this is the role for you. This is a full‑time, on‑site position working 39.5 hours per week, Monday to Friday 08:00am until 4:30pm (4.00pm Fridays).
A&E Fire & Security Ltd
Unit 4 Bamfurlong Industrial Park
Staverton
Cheltenham
Gloucestershire
GL51 6SX
Business & Administration Coordinator in Cheltenham employer: A&E Fire & Security
A&E Fire and Security Ltd is an exceptional employer located in Cheltenham, offering a dynamic and supportive work environment for the Business & Administration Coordinator role. With a strong commitment to employee growth and development, the company fosters a culture of teamwork and excellence, ensuring that staff are equipped with the skills and opportunities to thrive. Employees enjoy a stable and professional atmosphere, alongside the chance to engage in meaningful work that directly contributes to the safety and security of the community.
Contact Detail:
A&E Fire & Security Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Business & Administration Coordinator in Cheltenham
✨Tip Number 1
Get to know the company inside out! Research A&E Fire and Security, their values, and what makes them tick. This will help you tailor your approach and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the Business & Administration Coordinator role. Personal connections can make a huge difference!
✨Tip Number 3
Prepare for the interview by practising common questions related to coordination and administration. Think about how your skills align with the key responsibilities mentioned in the job description. Confidence is key, so rehearse until you feel ready to shine!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at A&E Fire and Security. Let’s get you that interview!
We think you need these skills to ace Business & Administration Coordinator in Cheltenham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Business & Administration Coordinator role. Highlight your experience in coordination, administration, and operations support, as well as any relevant skills like fleet management or health & safety compliance.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about customer service and how your skills align with the responsibilities of the role. Keep it concise but engaging!
Show Off Your Organisational Skills:Since this role requires strong organisational abilities, consider including examples of how you've successfully managed multiple tasks or projects in the past. This will show us you can handle the busy environment we thrive in.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at A&E Fire & Security
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business & Administration Coordinator. Familiarise yourself with fleet operations, health and safety compliance, and office management tasks. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires managing multiple tasks simultaneously, be prepared to discuss your organisational strategies. Bring examples of how you've successfully coordinated projects or managed schedules in the past. This will highlight your ability to thrive in a busy environment.
✨Communicate Confidently
As a key point of contact, strong communication skills are essential. Practice articulating your thoughts clearly and confidently. You might even want to prepare answers to common questions about handling supplier communications or internal team interactions to showcase your confidence.
✨Demonstrate Your Proactivity
A proactive attitude is crucial for this position. Think of instances where you've taken the initiative to solve problems or improve processes. Sharing these examples will illustrate your self-management skills and your readiness to contribute positively to the team.
