Office Administrator (Maternity cover - fixed term contract ending January 2027)

We are seeking a dynamic, enthusiastic and energetic individual to join our team as an Office Administrator (Maternity cover). The goal of this role is to manage the office and support people operations smoothly and effectively so that we can create an environment in which our people can thrive and do their best work. This is a hands-on role for someone who is eager to get stuck in and take on a variety of tasks.

In this multifaceted position, you will be responsible for ensuring the smooth running of our Fulham office, as well as providing the people team with operational and administrative support. The role would suit someone at the start of their career or further along in their career who is looking for a bit of flexibility and who thrives on working with people and building relationships. The ideal candidate will be someone who enjoys multitasking, focusing on a great variety of tasks & solving problems; is detail-oriented, organised, is ready to dive into different aspects of our operations and thrives on creating a fun, positive environment and bringing an infectious energy that lifts the whole team.

• Office Management – ensuring the smooth running of the Fulham office – this would include:

• Ensuring the office environment reflects and enhances our culture and helps to foster collaboration
• Owning office maintenance, troubleshooting facilities equipment issues to resolve in-house where possible, and coordinating with professional service providers as needed
• Liaising with contracted cleaners and maintenance suppliers to make sure the right level of service is being provided at the right times
• Own facility compliance including health and safety, fire safety, first aid as well security in collaboration with our Security Working Group (SWG)
• Maintaining ‘ready to use’ meeting rooms, ensuring Google Meet Kits are working effectively
• Frontline IT troubleshooting for Google Meet Kits and company laptops, consulting our IT support provider and Google support as required
• Supporting our French office as required
• Answering calls, being the first port of call for our London office and providing all our guests with an incredible welcome and Adzuna experience

• Supporting the People Team at various touch points in the employee experience from the moment we first make contact with a potential candidate through the hiring, onboarding and development of our people
• Owning our onboarding and offboarding tracker ensuring everything is completed thoroughly, accurately and on time
• Taking on the role of ‘Administrator’ within various people systems and tools such as Google Workspace, CharlieHR, Workable, Deskbird, Slack, Microsoft licensing
• Playing a key role in the organisation and delivery of our annual Winter and Summer Week, as well as the annual Charity event
• Joining the Social Committee and supporting the social team in the delivery of in-person and hybrid events
• Supporting team members with administrative tasks around company presentations, visits, events and exhibitions
• Being the ‘go to person’ for office and people operations queries

• Excellent administrative experience and skills
• Solutions focussed with problem-solving attitude
• Incredible work ethic, drive, energy, and passion
• A “People Person” with excellent internal and external rapport builder / people skills and a track record of establishing strong relationships
• Extremely organised with excellent attention to detail
• Proficient with tools like MS Office, Gmail/Google Docs and LinkedIn – generally tech savvy
• Fluency in English and strong communication skills, both verbal and written

• Some previous office management / IT experience
• Some experience of organising internal/office events
• Some HR administration experience

• Reward: We offer a competitive financial package which includes a competitive salary, stock options, access to a “Cycle to Work” scheme and an electric vehicle scheme, and a contributory pension scheme.
• Wellbeing: Enhanced maternity and paternity leave; 25 days paid holiday per year plus 8 bank holidays; Summer hours – finishing at 4 pm on Fridays in July and August; three paid volunteering days; and free gym membership.
• Hybrid working: Fully hybrid company – half workforce remote; asynchronous work; travel programme to facilitate teamwork across our global teams.
• Flexible working: Non-remote employees can work from home 2 days per week and request additional days from home.
• Diversity & Inclusion: Commitment to a diverse workforce, inclusive environment, D&I committee delivers programme of activities and actions.
• Training: Learning and development opportunities including Adzuna Academy, conferences, team training budgets, individual development plans, coaching.
• Fun stuff: Packed social calendar, twice-annual global team get-togethers, enviable culture, virtual inclusivity.

We treat jobseekers as people not as products. We do the same for our team, seeing the diverse range of strengths they bring to our business. Regardless of background, race, gender, sexuality or ability, we welcome everyone to our team. Our people are the most important asset we have. Please let us know if we need to accommodate a disability during the hiring process, so that we can give you the support you need. Proud member of the Disability Confident employer scheme.