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- Tasks: Support and streamline operations in the exciting whisky trade.
- Company: Join one of Europe's fastest-growing companies in the whisky industry.
- Benefits: Full-time role with leadership opportunities and a dynamic work environment.
- Why this job: Be a key player in enhancing operational efficiency and making an impact.
- Qualifications: Experience in operations and logistics, preferably in FMCG or luxury goods.
- Other info: Gain hands-on experience in the whisky industry and mentor junior team members.
The predicted salary is between 36000 - 60000 £ per year.
The Advocate Group is proud to represent one of Europe's fastest-growing and most innovative companies within the international whisky trade. As they continue to expand, we are leading the search for a highly experienced Senior Operations Coordinator to play a pivotal role in supporting and streamlining the company's operational functions. This is an exciting opportunity for a detail-oriented and proactive individual with a strong background in operations and logistics. You will be a key player in ensuring the smooth execution of supply chain activities while identifying areas for process improvement and efficiency.
Your Responsibilities:
- Provide high-level support to the Head of Operations, ensuring the seamless day-to-day running of the department.
- Oversee and manage stock movement between multiple warehouses and bottling halls, liaising with hauliers and logistics partners.
- Act as the primary contact for warehouse coordination, including regauges, inventory reconciliations, and stock reporting.
- Lead and oversee bottling projects in collaboration with the Sales Manager, ensuring compliance with labelling, bottling, and international shipping regulations.
- Take ownership of all documentation and certification required for bottling projects and global shipments.
- Analyse and prepare complex operational and financial spreadsheets, working closely with Operations and Accounts teams to drive data-led decision-making.
- Manage warehouse reconciliations, rent invoicing, and oversee biannual stock takes.
- Troubleshoot and resolve customs and shipping challenges to ensure smooth global distribution.
- Maintain and enhance online systems and operational procedures, driving efficiency and best practices.
- Lead general administrative functions, including document management, invoice processing, and office supply inventory.
- Assist in event planning and occasionally attend industry events outside regular office hours.
- Act as a key support for Directors, Head of Operations, and Sales & Accounts teams, proactively identifying ways to optimise operational processes.
- Mentor and support junior team members, fostering a culture of continuous improvement.
- Gain exposure to the whisky industry, including hands-on learning about whisky casks and trade dynamics.
Your Profile:
- Strong background in Operations and Logistics, preferably within FMCG, beverages, or luxury goods.
- High level of IT proficiency, particularly with Google Drive, Microsoft Excel & Word.
- Excellent analytical and numeracy skills, with the ability to interpret operational data.
- Proven ability to manage multiple projects in a fast-paced environment.
- Highly organised, with a proactive and solutions-driven mindset.
- Ability to work both independently and collaboratively within a team.
- Strong interpersonal skills, with the ability to liaise effectively with internal and external stakeholders.
- Passion or interest in the whisky and spirits industry is a plus but not essential.
This is a crucial role within a dynamic and growing company, offering the opportunity to take on leadership responsibilities and contribute to the company's continued success.
Senior Operations Coordinator in London employer: Advocate Group
Contact Detail:
Advocate Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Operations Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the whisky industry or related fields. Attend events, join online forums, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their supply chain processes and be ready to discuss how your experience aligns with their needs. Show them you’re not just another candidate, but someone who truly gets their business.
✨Tip Number 3
Practice your answers to common interview questions, especially those related to operations and logistics. Use the STAR method (Situation, Task, Action, Result) to structure your responses. This will help you articulate your experiences clearly and confidently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly. Let’s get you that Senior Operations Coordinator role!
We think you need these skills to ace Senior Operations Coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Operations Coordinator role. Highlight your experience in operations and logistics, especially if you've worked in FMCG or beverages. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you the perfect fit. Don't forget to mention any interest you have in the whisky industry – it could set you apart!
Showcase Your Analytical Skills: Since the role involves analysing operational data, make sure to highlight your analytical and numeracy skills in your application. Share examples of how you've used data to drive decisions in past roles – we love a data-driven mindset!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at Advocate Group
✨Know Your Operations Inside Out
Before the interview, brush up on your knowledge of operations and logistics, especially in the FMCG or beverage sectors. Be ready to discuss specific examples from your past experience that demonstrate your ability to manage stock movement and streamline processes.
✨Showcase Your Analytical Skills
Prepare to talk about how you've used data to drive decision-making in previous roles. Bring examples of complex operational or financial spreadsheets you've worked on, and be ready to explain how your analysis led to improvements in efficiency.
✨Demonstrate Your Proactive Mindset
Think of instances where you identified areas for process improvement without being prompted. Share these examples during the interview to highlight your proactive approach and solutions-driven mindset, which are crucial for this role.
✨Engage with the Whisky Industry
While a passion for whisky isn't essential, showing an interest can set you apart. Do a bit of research on the whisky trade and be prepared to discuss any insights or questions you have about the industry. This will demonstrate your enthusiasm and willingness to learn.
